Admin Assistant-OFDA

OPEN TO: All interested qualified South Sudanese.

Current mission employees serving a probationary period are not eligible to apply.

POSITION: Admin Assistant-OFDA

OPENING DATE: Tuesday, January 25, 2012

CLOSING DATE: Tuesday, February 10, 2012 - max. 4:30 p.m.

WORK HOURS: Full-time; 40 hours/Week.

SALARY & GRADE: (VA-12-10)FSN 07

The United States Agency for International Development (USAID) Juba, South Sudan is seeking applications for the position of Admin Assistant in the Office of Foreign Disaster Assistance.

Job Summary

Under the direct supervision of the senior. Humanitarian Advisor and OFDA Senior Program Officer or their designees, the incumbent will have responsibility to support the Office of Foreign Disaster Assistance (OFDA) in the administration and management of the OFDA team activities.

The OFDA Admin Assistant will provide a broad range of services to the OFDA staff, temporary duty visitors and other experts. Administrative work will include monitoring the maintenance of field equipment, support of internal external office communications (especially between those in field and those in the office), maintenance of orderly files (hard and soft), assurance that

OFDA offices procedures fully comply with USAID rules and regulations, monitoring status of and expediting inter-office requests (e.g. flight reservations, procurement, arranging access for and escorting visitors, organizing communications and logistics for workshops and conferences, etc.

Travel support tasks will include arranging logistics, assuring that OFDA office members and visitors comply with South Sudan’s bureaucratic requirements (e.g., visas or any other related travel documents), and assisting out-of-town visitors to access necessary services and information.

Financial support would include interaction with the USAID/SS Financial Management team and Controller to track the expenditure of the OFDA administrative support budget

QUALIFICATIONS REQUIRED:

EDUCATION (20): University Degree in Bachelor of Business and Administration, public or social administration or similar discipline is required or five (5) years’ experience in administrative or financial management.

EXPERIENCE (20): A minimum of two to three years of progressively responsible work experience in administrative support, financial management, logistics or customer service.

KNOWLEGDE AND SKILLS (40): Must have a good knowledge of general office operations and procedural requirements pertaining to functions performed in the Humanitarian Assistance environment. And also must have knowledge of computer operation, word processing, and spreadsheet applications. Must be able to organize work and be able to operate standard office equipment (e.g. photocopier, scanner, fax, calculator, etc.).

LANGUAGE (20): Level IV in English and local language written and oral are required.

HOW TO APPLY

Applicants are required to submit a cover letter of interest, which clearly describes individual’s qualifications for this position, and their CV to USAID by email to: vog.diasu@adforh. Or Deliver one copy to: USAID/South Sudan, Juba. Applications Box is outside Consular Entrance. Interested individuals for this position should submit ONLY Form DS-174. This form is available on US Embassy Web Site:

http://southsudan.usembassy.gov/job_vacancies.html.

Required Documents:

1. Cover Letter of Interest (including vacancy # of the position)

2. An up-to-date Resume/C.V

3. USAID Application Form (to be filled out completely)

Note:

1. Only short-listed candidates will be notified.

2 No in-person appointments or telephone calls will be entertained.

4. In-house candidates must apply through their supervisors.

USAID IS AN EQUAL OPPORTUNITY EMPLOYER.ALL ETHNIC GROUPS AND BOTH GENDERS ARE

URGED TO APPLY.