Controller

Job Purpose:

Lead the planning, implementation and supervision of the Controller’s Department (CTL’s) vision, strategy and work plan in support of Asian Development Bank (ADB) goals. Oversee the quality of work and ensure the achievement of objectives of the department as regards financial reporting, internal control integrated framework and oversight function, safeguarding trust funds, authorizing loan, grant, technical assistance disbursements, administrative expenses, improving business processes and developing policies and procedures. Build, strengthen and maintain external and internal relations, coordination and consultation initiatives for the department. Keep ADB’s Board and Senior Management informed of emerging financial administration and policies. Anticipate CTL’s resource requirements and ensure the efficient allocation of budget and resources. Manage a range of long term issues of strategic importance and with long term implications for the direction and performance of ADB. Provide overall guidance and supervision on day-to-day operational issues and compliance with ADB policies.

Expected Outcomes

a. Leadership and Strategic Management
- Establish and cascade the department’s vision, goals, development strategies, and key result areas (KRAs) in support of ADB’s goals and in compliance with ADB policies.
- Oversee the planning, implementation and supervision of CTL’s work programs as well as monitor the quality of outputs, achievement of long term goals and annual objectives for the department.
- Maintain a high level of integrity through active communication with staff.

b. Financial Reporting, Analysis and Oversight
- Oversee the accurate and timely completion of annual/quarterly/monthly financial reports for Management, Board of Directors, and shareholders.
- Oversee the establishment, maintenance, and implementation of adequate internal control system to ensure that all ADB’s financial transactions, including those relating to special funds and trust funds under ADB administration are properly, completely, and accurately recorded and are consistent with ADB’s policies and procedures.
- Provide leadership in the establishment and implementation of the Integrated Internal Control Framework, in coordination with the Office of the Auditor General and the External Auditors, as basis for ADB’s Management Assertion and the External Auditors’ Attestation about the adequate internal control over ADB’s financial reporting.
- Safeguard trust funds under the administration of ADB.

c. Administrative and Other Expenses Processing and Accounting
- Oversee payment authorization of all administrative expenses including salaries, allowances, and benefits under the Staff Retirement Plan and the disbursements of loans, equity investments, technical assistance, trust funds, and other funds of similar nature administered by ADB to ensure all payments and disbursements are made in line with policies, regulations and agreed terms and conditions.

d. Operations Management
- Oversee effective day-to-day operations of the department in terms of operations planning, policy and procedures adherence, quality control, budget and human resources management, and staff development.
- Supporting and advising Management on matters related to financial administration and policies.
- Oversee the effective coordination and cooperation with other ADB departments/offices and internal stakeholders.
- Ensuring that key information related to CTL’s operations are integrated in the ADB-wide Emergency Management Plan.
- Manage budget and resource allocation for the department, ensuring efficient allocation and utilization of resources, including staffing and training requirements.

e. Internal Relations
- Provide support for relationship management and coordination with the Board, Senior Management and other departments.

f. Staff Supervision
- Create and lead multidisciplinary teams and ensure the overall quality of its work.
- Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
- Provide coaching and mentoring to team and individuals and ensure their on-going learning and development.
- Support and pursue appropriate gender balance.

Educational Requirements:

• Master’s Degree, or equivalent, in Business Administration, Accounting, Finance, Information Technology, or related fields. University degree in Business Administration, Accounting, Finance, Information Technology, or related fields, with professional qualification such as Certified Public Accountant (CPA), Chartered Accountant (CA), Certified Financial Analyst (CFA) or equivalent combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree.

Relevant Experience And Other Requirements:

- Suitability to undertake the responsibilities mentioned above at the required level.
- At least 15 years of professional experience in a senior controllership-related position with a large banking/financial institution, preferably a development bank or a commercial bank.
- Proven management and leadership qualities in a multinational and multi-culture environment.
- Ability to lead and manage diverse team of international staff, national staff, and administrative staff, as well as to interact effectively with staff, Management, Board Members, senior government officials, and other external counterparts.
- Knowledge of the U.S. and International Generally Accepted Accounting Principles.
- Substantial exposure to the design and installation of modern computer-based accounting systems.
- Understanding of the operational policies and programs of ADB or similar multilateral development organizations.
- Good interpersonal and multidisciplinary skills.
- Excellent oral and written communication skills in English.
- International experience working in several countries.

Core Competencies:

Application of Technical Knowledge and Skills

• Develops and shares new theories and applications
• Develops other specialists in ADB and client organizations as a subject matter expert
• Convinces sophisticated clients to follow ADB’s technical advice
• Focuses on creating depth in area of technical expertise within ADB

Client Orientation

• Leads complex client negotiations to achieve mutually agreeable outcomes
• Guides others on how to effectively involve diverse groups of stakeholders and clients in strategic planning
• Ensures consistent client satisfaction, particularly in highly sensitive and complex situations
• Proactively manages relationships with decision makers and opinion leaders that contributes to achieving ADB’s goals

Achieving Results and Problem Solving

• Conducts complex analyses and reviews to achieve planned results
• Integrates projects and programs contributing to sector, country, and regional results
• Identifies and plans for future issues in programs and initiatives
• Designs operational processes, resources, and systems, to deliver higher quality results at lower cost
• Manages for results by planning staff resources, implementing, monitoring, and reporting outcomes

Working Together

• Leads the achievement of interdepartmental or multi-client project goals
• Builds sustainable and productive long-term relationships with strategic partners at Ministerial, Central Agency and Sector level while appreciating differing objectives and concerns
• Actively manages potential team conflict situations before they arise
• Builds a safe environment within teams where staff and clients feel comfortable to openly share differing views and opinions

Communication and Knowledge Sharing

• Diligently seeks and acts on feedback from internal and external stakeholders
• Consistently provides the appropriate level and amount of communication to internal and external stakeholders
• Develops approaches for information access and the dissemination of relevant knowledge solutions
• Stimulates the formation of novel and useful knowledge products and services

Innovation and Change

• Acts as a change sponsor to win the support of those who are resistant to Strategy 2020 or organizational changes
• Persuasively communicates the reasons for organization change, addressing concerns and encouraging thinking beyond possible immediate personal inconveniences
• Anticipates the need for changes in policies and procedures to increase the effectiveness of ADB’s assistance
• Drives the development of a continuous improvement and openness to change culture throughout ADB

Managing Staff

• Ensures consistent and transparent application of staff policies in all situations, even when challenged by stakeholders
• Proactively manages the performance of all staff by delivering meaningful feedback about strengths, development areas, and performance issues at all opportunities
• Prioritizes staff management by building an open and supportive environment where all staff are focused on results, even in difficult situations
• Motivates staff to collaboratively achieve Departmental results and collectively share achievements
• Considers team strengths, development priorities, and divisional accountabilities, when distributing tasks and accountabilities

Leadership and Strategic Thinking

• Aligns words with actions
• Seeks opportunities to gain support and buy-in from internal and external stakeholders for ADB’s vision, mission and strategy
• Motivates others who are unclear or not aligned with the priorities of Strategy 2020 by explaining the rationale and big picture supporting objectives
• Sought out to assist in aligning Departmental and organizational strategies and work plans with the needs of Strategy 2020
• Consistently involves current and potential stakeholders in designing and managing organizational changes needed to achieve ADB’s strategic objectives

Accountability

• Consistently assumes responsibility for Divisional or Departmental actions by explaining successes, failures, and proposing remedial actions
• Invests significant time in creating a culture of accountability and responsibility by using experience and advice to guide others
• Share accountability to improve the Division or Departmental performance and effectiveness
• Quickly manages and resolves situations when accountabilities are not met

Inspiring Trust and Integrity

• Expresses views and behaves that enforces ADB values and inspires others to follow
• Establishes an environment that encourages open communication and responsible information sharing
• Delivers on commitments, obligations, and promises
• Avoids abuse of power or authority in any circumstance
• Consistently applies and upholds ADB rules and code of conduct
• Takes prompt and consistent action to address unprofessional, improper, or unethical behavior, including possible misconduct and violations to ADB’s anticorruption policy
• Acts promptly to address any situations of perceived, potential, or actual conflicts of interest
• Maintains confidentiality of information in accordance with ADB rules

Immediate Reporting Relationships / Other Information:

• Supervisor: Vice President (Finance and Administration)
• The following staff positions may be supervised by the incumbent:
  • Administrative Staff
  • National Staff
  • International Staff