Deputy Director-Financial Management

POSITION DESCRIPTION

Center for Leadership and Management

POSITION:                Deputy Director-Financial Management

REPORTS TO:           Country Portfolio Director

BAND:                                    7

LOCATION:              Cambridge, MA

OVERALL RESPONSIBILITIES:

As a member of CLM management the Deputy Director-Financial Management (DD-FM) is responsible for three key results areas:

1. Financial management support to in-country and home office teams for assigned portfolio.
2. Technical assistance in financial management to client organizations.
3. Assistance in new business development.

SPECIFIC RESPONSBILITIES:

A.     Financial Management Support to in-country and home office teams

Reporting to the Country Portfolio Director, the DD-FM ensures country projects have efficient and effective procedures, systems and qualified staff to manage all aspects of financial, technical, contractual and administrative requirements. Provide assistance and training to in-country teams in financial management.   Ensure HO support is efficient and effective.

1. Establish and implement effective system for financial monitoring at the country and HO level.
2. Provide financial management orientation and training to country level staff.
3. Monitor financial performance of all assigned countries; prepare pipeline reports, quarterly financial reports and communicate over/under expenditure to Project Director and Country Portfolio Director.
4. In close collaboration with Country and HO Teams manage the start-up and close-out phases of projects in regards to finance and operation areas.
5. Oversee project budget and workplan development.
6. Recommend approval of budgets and workplans to the Country Portfolio Director.
7. Review field expenses in Navigator and follow up with field based finance staff to resolve and correct L/L issues, assisted by the Finance Associate. 
8. Prepare Budget Monitoring Report (BMR) in collaboration with the Finance Associate and in coordination with the assigned country teams.
9. Prepare USAID and other donors’ financial reports (including cost share), as necessary and in compliance with MSH accounting standards.
10. Participate in Corporate Country Operations Virtual Team as assigned.
11. Establish operating procedures at the home office and assist field-based Project Directors and Finance Directors establish such procedures.
12. Support Country Teams in achieving cost share requirements.
13. Liaise with the assigned Contract Officer regarding compliance with donor’s contractual and financial requirements; monitor contract compliance.
14. Ensure that all non-field expenses, project expenditures are properly authorized, and task and subtask codes are correct before submitting to Accounts Payable.
15. Maintain an in-depth understanding of MSH budgeting templates and Integrated Business System.
16. Oversee the assigned Finance Associate to prepare and enter data for the quarterly MSH Labor Projections process including data collection and analysis, data reporting, and reviewing final CLM overhead budget (as required).
17. Review and approve field office’s advance requests.
18. Reviews and approves travel requests and workplan modifications.
19. Supervise Financial Associates as assigned.

B.     Technical assistance in financial management to client organizations

In coordination with the Country Portfolio Director, the DD-FM will work with the Director and staff of CLM Knowledge Exchange and Technical Strategy to develop, package and deliver financial management technical products and services; assist with the strategic positioning of the Center within the organization; contribute to the Center’s knowledge management and sharing effort; and provide technical support as appropriate.

1. Provide technical assistance and thought leadership to support innovative capacity building programs for public and CSO counterparts in the areas of financial accounting, budgeting, monitoring, pre-audit preparedness, and activity-based costing.
2. Develop a cadre of junior technical staff capable of transferring essential skills in Financial Management.
3. Participate in periodic seminars and conferences to share and disseminate experience among key actors in the public, NGO/FBO, and commercial sectors on best practices related to performance-based incentive structures and financial management.
4. Collaboratively develop menu of innovative and scalable interventions for promoting sound financial management practices, including performance based financing.

C.     New business development

Reporting to the Country Portfolio Director, the DD-FM provides financial, budgetary and planning support for all proposals within the country portfolio and actively contributes to the development of new business opportunities by collaborating in proposal development and budgeting, as required.

1. Participate in proposal design when appropriate.
2. Assist proposal teams in budget development, including Home Office Support.
3. Assist in cost share plan development.
4. Liaise with Corporate Business Proposal units, managing the development of proposal budgets.
5. Assist in identifying USG and non-USG sources of funding.

QUALIFICATIONS:

1. Master’s degree in Business Administration, Finance, Accounting or related field. Certified Public Accountant background is highly desirable. Equivalent relevant experience will be considered.
2. Prior work experience with federal cost reimbursement practices, such as FAR and USAID Regulations is highly desirable.
3. Demonstrated capabilities in health financing, accounting, planning, budgeting, and auditing.
4. Demonstrated managerial and supervisory skills.
5. At least 3 years experience managing overseas projects, preferrably with USAID funding.
6. Ability to work independently.
7. Demonstrated good judgment for decision making.
8. Strong interpersonal and communication skills; demonstrated ability in consensus building, and to constructively lead a team. Demonstrated capability in multi-tasking and working simultaneously with multiple teams. Able to prioritize and manage a complex portfolio, collaborating with many types of stakeholders.
9. Expert computer skills in MS Office Suite, MS Project, Excel Spreadsheets, Power Point required.
10. Strong desire to provide technical assistance to HO and country teams and to local civil society organizations.
11. Ability to travel internationally up to 25%-30% time.
12. Fluent English required and fluent French strongly preferred. 

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the U.S. Armed Forces.

To apply for this position, please visit the Employment Opportunities section of our website at https://jobs-msh.icims.com/jobs/4570/job. If you cannot apply online or have difficulty doing so, please email an explanation of your problem to .