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Senior Operations Officer

IFES | Apply By 17 October 2010

Since 2002, IFES has provided assistance to help build Pakistan’s democratic institutions. As an official partner and technical advisor to the Election Commission of Pakistan (ECP), IFES has delivered extensive technical assistance, increased the capacity of legislators to perform civic functions and provided transparent ballot boxes for the 2008 elections. IFES’ continued assistance is building the internal capacity and providing commodity support to the ECP. Working with the ECP’s Federal Election Academy, IFES is providing training for all 1,800 election officials, thereby building the ECP’s long-term capacity. IFES is strengthening the ECP’s computerized voter registry in collaboration with the civil registry of Pakistan. Moreover, IFES has brought stakeholders throughout Pakistan together to drive towards extensive electoral reform.
Job Responsibilities:
• The Senior Operations Officer will be tasked with the following responsibilities; • Oversee and assist with recruitment of staff to the IFES Pakistan office, ensuring that proper procedures are complied with and all necessary files are kept. • Oversee and assist with the procurements made for the project, ensuring that proper procedures are complied with and all necessary files are kept. • Assist in oversight of project financial management, ensuring that financial record keeping is correct and helping to review and revise financial procedures as required. • Write or review all reports developed by IFES Pakistan and ensure that they meet the necessary reporting standards. • Assist in other aspects of field office management as required. • Undertake the planning and management of project activities. • Take the lead on project close-out and start-up activities. • Undertake other duties as assigned.
Qualifications:
The position will involve collaboration with the Chief of Party and Deputy Chief of Party on all aspects of the administration of the office including day to day management of staff, financial oversight and budget management, and personnel management. • Minimum of 5 years of experience in international program management • Minimum 3 years experience managing USAID funded awards • Minimum of 2 years of overseas work experience in implementing an international democracy and governance program • Masters degree in a related field preferred; Bachelor’s required • Proven leadership, staff management, project administration, and financial management skills are required • Experience with financial tracking programs, spreadsheets and forecasting tools • Capacity to work well with minimal supervision • Competency at Word, Excel and Powerpoint • Strong professional and collaborative management skills • Ability to meet deadlines • Ability to manage and develop local relationships • Strong oral and excellent written communication skills • Familiarity with political, economic, and social issues in Afghanistan or South Asia