Accountant, Mexico

Job Description

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Please submit your CV or Resume to sglle_recruitment@impaqint.com. Please include the position name “Accountant” in the subject line.

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IMPAQ International is a research, data, technical assistance, and capacity-building organization with over 370 staff across the globe. IMPAQ is currently providing technical assistance to the Ministry of Labor in Mexico by strengthening government labor law enforcement. IMPAQ accomplishes this through three U.S. Department of Labor (USDOL) Bureau of International Labor Affairs funded projects: Strengthening Government Labor Law Enforcement (SGLLE), Compliance in Auto parts through Labor Law Enforcement (CALLE), and SENDEROS. The SGLLE project specifically seeks to support the Ministry of Labor and Social Welfare (STPS) and other competent authorities in Mexico in the implementation of the 2017 constitutional labor justice reforms and 2019 labor reforms. The CALLE project implements a multi-faceted approach to strengthen government protection of workers’ rights and improve working conditions in the Mexican auto parts sector. The SENDEROS project aims to increase compliance with labor laws, including occupational safety and health and other unacceptable conditions of work, by private sector stakeholders in the agricultural sector.

The Accountant will be responsible for maintaining bookkeeping records across three DOL ILAB-funded projects in Mexico. The Accountant is expected to report to the Finance and Operations Director.

RESPONSIBILITIES:

The Accountant is responsible for the accounting records and the correct classification of expenses according to the IMPAQ/AIR policies for all ongoing projects in Mexico. The position will manage cost and accounts payable, ensure adherence to IMPAQ/AIR and USDOL financial policies, complete all required cost documentation, and assist with internal and external audits, among other items.

Specific duties include, but are not limited to:

• Creates and maintains accounting records (paying, purchase orders, consultants, travel reimbursements, office expenses, and other expenses in the field).
• Records Payroll in the established accounting system.
• Calculates withholding, social security, contributions, and recording in the accounting system.
• Coordinates with the accounting firm and payroll administration firm regarding the fulfillment of tax obligations of AIR in Mexico.
• Manage and update the monthly field expense reports (balance sheet, reconciliations, rate of exchange calculation, payroll, vouchers, bank statement account)
• Maintains procedures to ensure accurate and timely payment of travel and reimbursements for staff and consultants.
• Reviews receipts and invoices to ensure they are in line with Mexican and US fiscal regulations and that they correspond to the associated purchase orders and contracts.
• Obtains certification for the receipt of goods and services signed ahead of payment processing and presenting it to the Finance and Operations Director with a finished voucher for revision and payment.
• In coordination with the Contracts Specialist, revise sums allocated to purchase orders and
• closing processes (Post Award) of the acquisitions of goods and services.
• Prepares and presents monthly vouchers to AIR HQ finance staff.
• Explains and resolving any questions or issues regarding payment processes and receipts for staff and vendor invoices.
• Plans fiscal strategies in line with Mexican accounting procedures and assuring, through optimal administration of resources, the completion of accounting-fiscal obligations and procedures.
• Interacts with internal and external auditors in conducting audits and in supporting other assigned tasks.
• Maintains the accounting system transaction registry.
• Clearing of accounts in the accounting system.
• Ensures petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed.
• Maintains file management systems for soft and hard copy documentation.
• Reports and informs the Finance and Operations Director and Country Director of any inconsistencies encountered within the AIR accounting process in a timely fashion.
• Other duties may be assigned by the Finance and Operations Director to ensure the achievement of operations, HR, and financial objectives.

Qualifications:

• Bachelor’s degree (Finance, Accounting, and Business Administration) is required.
• Minimum five years of experience in accounting or related fields on USAID, USDA, USDOL, or other US Government-funded projects in Mexico required.
• Fluency in Spanish is required. Professional (reading and writing) fluency in English is greatly preferred.

skills and Abilities:

• Strong organizational skills and ability to manage multiple competing priorities with minimal supervision.
• Proficiency and working experience in Quickbooks are required.
• Strong knowledge of tax calculation, the impact of different calculation elements in final tax allowance results.
• Thorough understanding of U.S. Accounting Standards and Generally Accepted Accounting Principles.
• Experience in financial data verification utilizing accounting systems.
• Proficiency in Microsoft Windows applications, namely Excel, Word, and PowerPoint, including advanced spreadsheet design, manipulation, and analysis skills.
• A proven track record of problem-solving in an automated accounting environment desired.
• Dependability and willingness to take on projects and complete them in a timely manner, and an excellent team player.
• Experience with national government travel regulations,
• Attention to details and the capabilities to work well individually and within a team.
• Ability to resolve complex situations with tactful and effective communication, both orally and in writing.
• Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

IMPAQ/AIR International adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.

Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.

IMPAQ International is an equal employment opportunity/affirmative action employer committed to excellence through diversity. Minorities, women, individuals with disabilities, and veterans are encouraged to apply.

IMPAQ International’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the diverse staff needed to accomplish our mission.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to recruitment@impaqint.com

IMPAQ International is an affiliate of the American Institutes for Research (AIR).

About the Organization

IMPAQ International, a growing and dynamic social science research firm, provides high-quality research and impact evaluation services, policy analysis, survey research, technology solutions, organizational development, technical assistance and consulting services to U.S. and international government agencies, foundations, and the private sector. IMPAQ’s mission is to bring together exceptional people to develop innovative and rigorous approaches to evaluate the real-world impact of social policies and programs.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

IMPAQ International adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.

Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.

IMPAQ International is an equal employment opportunity/affirmative action employer committed to excellence through diversity. Minorities, women, individuals with disabilities and veterans are encouraged to apply.

IMPAQ International’s commitment to Diversity goes beyond legal compliance to its full integration in our strategy, operations and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the diverse staff needed to accomplish our mission.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to Morena Martinez at mmartinez@impaqint.com or call 443.259.5207.