Admin and Human Resources (HR) Officer, Afghanistan Reconstruction Trust Fund (ARTF), Kabul, Afghanistan

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Management Systems International
Virginia, United States
Apply by 26 May 2018
Mid-level , Full-time staff position
Posted on 26 April 2018

Job Description

Admin and Human Resources (HR) Officer,

Afghanistan Reconstruction Trust Fund (ARTF), Kabul, Afghanistan

Company Profile:
MSI, a Tetra Tech Company, is a Washington, DC metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance and anti-corruption. MSI has implemented projects in 90 countries around the world such as Jordan, Kenya, Indonesia, Syria, Pakistan, Afghanistan, Ukraine, Colombia, and Mexico. As one of the leading companies in our field, MSI has partnered with organizations across all sectors of international development to support clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the UNDP to national and local governments, NGOs, think tanks, foundations and universities. For more information on MSI, please visit our website at www.msiworldwide.com.

Project Summary: The World Bank’s Afghanistan Reconstruction Trust Fund (ARTF) was established in 2002 to provide a coordinated financing mechanism for the Government of Afghanistan’s budget and priority national investment projects. Today, the ARTF remains the vehicle of choice for pooled funding, with low transaction costs, excellent transparency and high accountability, and provides a well-functioning arena for policy debate and consensus creation. It is the largest single source of on-budget financing for Afghanistan’s development and is delivering important results within key sectors including education, health, agriculture, rural development, infrastructure, and governance. The ARTF is supported by 34 donors and administered by the World Bank. Since 2015, the World Bank has engaged Management Systems International (MSI), a Tetra Tech company, to provide third party monitoring (TPM) and verification for select ARTF projects. The World Bank established the ARTF TPM program to achieve the following objectives:
  1. Given an increasingly challenging security environment, the TPM program provides critical data from the field as input to the World Bank’s implementation support and GoA line ministries’ own monitoring systems. The TPM program provides data on nationwide project sites, including asset verification and quality assurance, where World Bank staff are not always able to systematically visit the sites of geographically widely disbursed projects.
  2. The TPM program provides additional evidence that World Bank-funded programs are being implemented correctly, provides assurance to donors, focusing on infrastructure quality assurance and social and environmental safeguards, gender issues and select financial/fiduciary aspects.
  3. MSI serves as the Supervisor Agent (SA) which provides GoA line ministries with project monitoring and data collection support and shows how such practices could improve GoA project performance and results. This also helps strengthen GoA line ministries’ own monitoring programs. The SA reports directly to the World Bank, but also works closely with GoA line ministries responsible for project implementation at local and central levels.
Each year, MSI conducts remote and participatory monitoring at over 1,900 sites distributed between five ARTF projects (including roads, schools, canals and other infrastructure) in all of Afghanistan’s 34 provinces. **Please note: Only Afghan citizens are eligible for this position** Position Summary: Under direct the supervision of the team lead, the admin and human resources (HR) officer will be responsible for the compliance of MSI’s HR and administrative policy and coordinates with the home office on human resources activities, such as employment, compensation, labor relations, benefits, training, and employee services. Responsibilities:
  • Ensure up-to-date maintenance of HR and personnel files for MSI-ARTF staff.
  • Assist in hiring, orientation, training and performance appraisal of staff.
  • Bring potential personnel problems and achievements to the attention of the management.
  • Prepare the staff payroll and ensure payroll roster is accurate and up to date.
  • Prepare bimonthly staff leave report and communicate it with all the staff.
  • Ensure a full compliance of all HR functions with MSI’s policies and procedures.
  • Maintain absolute confidentiality and professionalism for all personnel paperwork, records and issues.
  • Ensure total conformity on all administrative policies and procedures as outlined in MSI’s Employee Handbook.
  • Ensure an up-to-date inventory record for all non-IT equipment and furniture to ensure proper documentation of all assets/equipment being issued to or returned by ministries based offices & ARTF staff.
  • Ensure that all newly procured equipment/furniture are labelled/tagged with MSI tag numbers prior to their distribution to requesting individuals/departments; conduct annual physical verification and reconciliation of inventory with the MSI-ARTF book of accounts.
  • Provide guidance and instructions to the life support staff of MSI-ARTF for effective discharge of their responsibilities.
  • Provide office administrative support for the program.
  • Supervise cooks, cleaners and the maintenance technician.
  • Perform other related duties as assigned by the supervisor(s).
Qualifications:
  • Bachelor’s degree in human resources or related field.
  • At least 3-4 years of professional experience.
  • Excellent written and verbal communication skills in English, Pashto and Dari.
  • Proficiency in MS Office products including Excel, Word and PowerPoint required.
  • Great attention to details with all work products, output and communication.
Only candidates who have been selected for an interview will be contacted. No phone calls, please. MSI is an EEO/AA/ADA Veterans Employer.

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About the Organization

Tetra Tech is a global, leading consulting firm providing practical and sustainable international development services. From promoting peace, stability, rule of law, and economic growth, to health and education, to improved natural resource management, Tetra Tech brings an integrated approach that is focused on building the capacity of communities and individuals to create strong, healthy, and resilient societies. With over 16,000 employees in over 400 offices across the globe, Tetra Tech’s capabilities encompass the full life cycle of solutions. Tetra Tech is committed to diversity and gender equality in all of its operations, both in the US and overseas. We strive to reflect these goals in our global mission and in our workforce. We encourage applications from women and underrepresented ethnic, racial, and cultural groups. Tetra Tech is proud to be an Affirmative Action / Equal Opportunity Employer.

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