Administartive Assistant- North Carolina US

  • Entry-level, Part-time staff position
  • Posted on 6 July 2018
  • North Carolina, United States
  • Closing on 4 August 2018

Job Description

The Administrative Assistant, MEASURE Evaluation provides administrative support to ensure efficient operation of the MEASURE Evaluation Office, based in Chapel Hill, North Carolina, US. The specific purpose of this part-time position is to support MEASURE Evaluation employees through a variety of tasks related to office administration, procurement, event coordination, organization and communication. Responsibilities include communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. The position will report to the Lacee Senior Operations Associate, Lacee Monte and support all members of the MEASURE Evaluation Team. The expected schedule for this position is 4 hours per day, 5 days per week, to be determined jointly between the successful candidate and the MEASURE Evaluation Team.

The position will be based in North Carolina, USA.

US work authorization is a must.

General Office
1 Coordinate office management, procurement, communications, and facilities procedures;
2 Carry out administrative duties such as filing, copying, and scanning project documentation;
3 Liaise with office vendors and manage invoices and vendor relationships (landlord, building maintenance, equipment, suppliers, production);
4 Manage office equipment and supply inventory, including procuring supplies, maintaining equipment, and liaising with DC-based IT Support Services for troubleshooting, updates, and maintenance;
5 Maintain and disseminate updated project contact lists, listservs, and security communications tree;
6 Manage office meetings and events, including venue arrangements, A/V and IT support, minutes, and catering;
7 Coordinate office visitors, including desk space, schedules, trainings, and in-person meetings
8 Manage office mail and correspondence, including shipping accounts, package receipt and shipping.

Operations Support
1 Provide support to Operations staff for recruitment for field staff and consultants as needed, including publication of job descriptions, coordinating interviews, and managing necessary documentation for potential hires;
2 Manage electronic files on SharePoint, and communications support;
3 Support ongoing internal audit requests, including, review of requested samples, and preparation of audit responses;
4 Draft, finalize and disseminate meeting minutes for Operations and Technical staff meetings
5 Manage project travel calendar and schedule;
6 Other duties as assigned

* A minimum of 2-3 years of work experience in a similar administrative role.
* Strong interpersonal and organizational skills are required.
* Ability to communicate with high-level officials and vendors in a professional manner, both via written and verbal communication.
* Strong computer skills; strong attention to detail; good critical thinking.
* Ability to take initiative, work independently, and to juggle multiple priorities under tight deadlines.
* Ability to work independently and as part of a team.

About the Organization

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

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