Administrative Assistant/ Receptionist

Abuja, Nigeria
Apply by 29 June 2018
Entry-level , Long-term consulting assignment
Posted on 31 May 2018

Job Description

CAMRIS seeks to engage a highly qualified and motivated team to implement the anticipated USAID Office of Transition Initiatives (USAID/OTI) Nigeria and Lake Chad Basin (NLCB) program. The 43-month program will support locally driven efforts to strengthen stability in Lake Chad Basin countries. All positions require a willingness to travel throughout Nigeria, including the northeast. Women are strongly encouraged to apply.

The Administrative Assistant/Receptionist (AA/R) will support the Finance and Human Resources Manager (FHRM) and Finance and Human Resources Officer (FHRO) to ensure the administrative functioning of the effective management of the Abuja and Maiduguri offices. S/he will provide support to various administrative functions and performs a broad range of clerical and secretarial duties. The AA/R will be responsible for administrative functions such as ensuring that office supplies such as stationary, kitchen and cleaning supplies are stocked, and assisting in the compilation of administrative paperwork. The AA/R will serve as the office receptionist and the primary point of contact for vendors and other visitors to the office. The AA/R will support the office through photocopying, scanning and other administrative tasks. AA/Rs will be based in Abuja and Maiduguri offices. Limited travel may be required.

* Assist with the general maintenance of the office.
* Keep the inventory of office supplies up to date, maintain the minimum level needed, and orders more from the vendors when needed.
* Identify furniture and equipment needs to be requested for procurement.
* Assist with the updating of the program and operations inventories.
* Process and handover notes of equipment provided to the staff.
* When needed, obtain quotes for purchases of recurring office supplies needed for the functioning of the office and coordinate any purchases with the Logistics Specialist (LS).
* Assist with the general maintenance of the office.
* Provide administrative support to senior management and other staff as required.
* Maintain files of the recurrent services including utilities, phone, internet, etc.
* Maintain office and other operational files as requested by the FHRM and/or FHRO.
* Provide administrative support to Abuja- and Maidurguri -based staff as needed and assigned by the FHRM or FHRO.
* Handle general inquiries and requests for information and materials via email, mail, and/or phone.
* Retrieve, log, and sort correspondence and resumes.
* Maintain employee telephone lists and office floor map.
* Provide assistance with travel expense reports, photocopying, ordering reading and learning materials, as needed.
* Assist staff with sending documents via courier, bus, etc.
* Serve as Abuja or Maiduguri office receptionist and point of contact for greeting and directing visitors.
* Organize and set up office for meetings.
* Book appointments and schedule meetings.
* Book accommodation for trips to the field by CAMRIS and partner staff and beneficiaries.
* Liaise with drivers regarding vehicles and support the LS to assign vehicles to support all movements of staff to the field based on the weekly schedule.
* Assist with vehicle fleet coordination.
* Monitor time and attendance of staff and other personnel functions.
* Process leave request forms and support FHRM and FHRO to track leave accrued and taken.
* Process agreements for casual labor and support staff and track their start and end dates.
* Support new employee orientation to foster positive attitude toward organizational objectives.
* Any other duties and tasks as needed and assigned.

Required Skills & Experience:
* High School Diploma, baccalaureate, required.
* Minimum of one (1) years general work history is required.
* Must have 1 year of directly related specific experience as a receptionist or in an administrative support role is required.
* Previous administrative experience working under USAID or other donor funded regulations and policies.
* Strong communication and interpersonal skills.
* Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
* Ability to foster and maintain a spirit of unity, teamwork, cooperation, and learning.
* Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
* Excellent record keeping and documentation skills are required.
* Written and spoken fluency in English.
* Ability to work both independently and as a part of a team.

Preferred Skills & Experience:
* Two (2) year University degree in human resources, business administration, or related field is preferred.
* Prior experience with USAID- or donor-funded projects.
* Prior experience working in northeastern Nigeria and/or a conflict environment.
* Knowledge of French and/or one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).

About the Organization

CAMRIS is known throughout the U.S. for its leading edge services to support our national programs and particularly for serving our Veterans. CAMRIS is also known worldwide for excellence serving client programs to improve economic, social, political, and health conditions of people in all parts of the world. For 45 years, since our first contact with USAID in 1963 and with work in every year since, our most important partner in the international sphere has been the United States Agency for International Development (“USAID”). In fact, CAMRIS has worked with USAID in each year since its founding. Before USAID we assisted its predecessor organizations dating back to the Kennedy Administration in 1961, to address humanitarian needs and to counter instability posed by underdevelopment. To date CAMRIS has carried out assignments for USAID in 50 countries in all regions and in many technical areas. Today CAMRIS continues this proud tradition as it works on significant USAID assignments in Asia, Africa and Latin America. Our current work includes technical assistance to support major USAID-funded initiatives in the areas of Global Health, Democracy and Governance, Development, and Monitoring and Evaluation, and active assignments including several global initiatives and our present work in 24 countries (Afghanistan, Azerbaijan, Bangladesh, Botswana, Colombia, Democratic Republic of Congo, Egypt, Indonesia, Iraq, Ivory Coast, Jordan, Kenya, Lesotho, Malawi, Mozambique, Nigeria, Pakistan, Russia, Rwanda, South Africa, Sudan, Swaziland, Zambia and Zimbabwe). ABOUT CAMRIS INTERNATIONAL CAMRIS is an International Development Consulting Firm working within the public and private sectors to advance the human and institutional capacities of organizations and communities worldwide. WHAT WE DO We apply a combination of proven interdisciplinary, scientific and management approaches to identify, develop and implement the most effective solutions in support of our clients' program goals. We do this most often in the areas of international development and global health, and selectively in additional areas where our cross-cutting capabilities are well suited to meet the needs of our clients. We operate in all regions of the world, often in very challenging or austere conditions. At all times our focus is on evidence-based effectiveness, quality, reliability, and sustainability. We successfully completed initiatives in nearly 80 countries to date. KEY CAPABILITIES * Short-Term and Long-Term Technical Assistance * Program Management Services * Institutional Support * Research and Analytic Support CORE PRACTICE AREAS * Monitoring and Evaluation * Capacity Building * Project Design * Knowledge Management * Adaptive Technologies * eLearning * Democracy and Governance * Infectious Diseases STAFF CAMRIS has grown rapidly over the last 5 years to a peak of 200 staff, complemented by highly experienced consultants and collaborating partners and universities. CAMRIS is headquartered in Bethesda, MD in the Washington DC metropolitan area, with remote offices, operations and worksites in various locations in the U.S. and overseas.

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