JOB TITLE: Asia Regional Program Director
Location: Asia or RI Field Office in Region. Substantial travel required
Reports to: Regional Director (RD), Asia
Position Summary: Relief International (RI) seeks a Regional Program Director (RPD) for its programs in Asia based at HQ in Asia or in one of the Asia region country offices, with regular travel to regional country offices. With her/his team (Asia Regional Program Managers, Officers and Associates) that s/he will lead, the RPD will (1) support, monitor and ensure the quality implementation of the projects in the region; (2) will coordinate the grant management function for Asia; (3) will have a substantial role in Program Development and fund raising for the different country programs; (4) and will represent RI with the donors and other partners.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Project cycle Management
- Ensure that the Global strategy and the RI Way are shared internally and externally, known by the teams, implemented at country level and integrated into programs in particular at the design level.
- Support country teams in program strategy design through facilitation of workshops and related processes.
- Support country teams for the development, implementation and analysis of needs assessment tools and surveys and the preparation of related reports.
- Carry out the timely project mobilization for all new projects in the region, involving country Program, regional and GSO relevant departments.
- Participate to international program personnel recruitment, deployment, on-boarding and performance evaluation; and support, when needed, grievance management and repatriations.
- Carry out bi-annual project follow-up coordination meetings for projects that are longer than 6 months.
- Ensure that program teams are introduced to and trained on program management tools such as action plan, budget projections, procurement plans, M&E plans and control whether they are used and implemented adequately.
- Support and facilitate appropriate Monitoring and Evaluation activities are carried out regularly (including data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform program design).
- Facilitate interactions between the global MEL team and country/program teams and also request specific MEL team support when needed. Directly supervise regional MEL staff
- Support program teams in learning from evaluation and cross country experiences through workshops, written instructions, Skype meetings and calls and related processes
- Closely monitor, review and analyze monthly budget vs. actual expenditure reports to identify possible issues and ensure that they accurately match with program implementation, and make recommendations on the basis of these; suggest and support appropriate action taken in a timely fashion.
- Control that PMs have detailed projections for their program and follow them, and that BVAs are reviewed.
- For each project, design and monitor with the country team, project progress tools.
- Support and control that program implementation complies with RI and donor policies for projects, with the support of GCU.
- Support program teams in drafting and finalizing country and field level agreements with implementing partners
- Act as liaison and point of contact between country/program teams and relevant internal departments such as finance and operations at regional and global level, where needed.
- Act as liaison and point of contact between country/program teams and the technical assistance department, where needed.
- Facilitate interaction and dialogue between the different country program teams.
- Regular field visits to provide support, monitoring, capacity building as per program needs.
- Provide content and updates for websites and communication materials relating to programming.
- Carry out the timely project close-out for all closing projects in the region, involving country Program, regional and GSO relevant departments.
- Prepare regular updates on programs implementation and alert the Regional Director of any issues arising.
- Supervise proper archiving of soft copies of all program and grant related documents.
- In close coordination with the Regional Director, conduct regular meetings with Country Directors and senior field staff for follow up of programming and operations.
- Take a pro-active role in identifying new programme opportunities in collaboration with Asia RD and Country CDs and PD Department.
- Actively participate and advise on program and intervention logic design.
- Attend meetings with potential donors to represent RI.
- Consult with peer and UN agencies on international standards with regard to program design and implementation.
- Support and participate in the completion of funding proposals and concept notes that meet RI program quality standards and donor priorities, in collaboration with PD.
- Assist in marketing proposals to appropriate donors.
- Provide technical proposal review for the Asia region.
- Contribute to and upon request of the RD lead the final negotiations with donors.
- Participate in planning and implementing programme development assessments for new opportunities and in new countries.
- Contribute to the integration of programme activities to create coherent, quality and complimentary programming.
- Represent RI in meetings such as Interaction, and other relevant meetings with implementing agencies and partner organizations.
- Participate actively to relevant conferences and events related to Asia or one of the countries where RI has programs.
- In coordination with the RD, act as focal point between RI and some donor agencies and regularly and actively organize meetings with donor representatives.
- Facilitate the interaction and regular meeting (on-line or in person) between US-based donor representatives and country/program teams.
- At least 10-year experience in implementing multi-sector humanitarian relief or development projects in RI’s countries/regions of operations.
- At least 5-year experience developing and implementing operations and administrative management activities for an INGO.
- Graduate degree in Development Studies, International Relations, Public Health, or related field preferred.
- Excellent spoken and written English is required.
- Strong leadership and teambuilding skills, staff management and capacity building experience.
- Highly organized and systems-oriented.
- Knowledge of donor guideline requirements (e.g. USAID, UN, DFID, ECHO EuropeAid)
- Experience in proposal writing and programme development activities.
- Experience of external relation, networking and representation in particular with donors.
- Field experience with an INGO working on program implementation.
About the Organization
About RI: Relief International is a leading nonprofit organization working in roughly 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.