Terms of Reference - Assessing the organisational structure of the Regional Council of the Tanger - Tétouan - Al Hoceïma region and developing job descriptions for its staff
Funded by the UK government, the Integrated Programme for Northern Morocco - Tackling Economic, Social & Security Challenges (IPNM-TESS) supports the Tangier - Tétouan - Al Hoceïma (TTAH) Regional Council in the regionalisation process. As part of the project to support the Regional Council, IPNM-TESS will provide capacity building and technical assistance across a range of areas in support of the Regional Council’s mandate.
The Regional Council is an elected local body governed by public law and is, according to Organic Law 111-14, in charge of various development areas in the region. The Regional Council of the TTAH region is one of the 12 regional councils of Morocco that constitute the first administrative division in the framework of advanced regionalisation. TTAH’s Regional Council has 63 elected members and is headed by its president, currently Elias El Omari. In parallel with its political structure, there is an administrative structure (staff) with about 70 employees.
The Regional Agency for the Execution of Projects (AREP) is a new agency set up in 2017, whose mandate is to take over the role of central agencies in funding regional development projects. It is designed as the executive arm of the Regional Councils to deliver the Regional Development Plans (in French, the PDR). AREP has an Executive Committee, which comprises seven elected members, and an administrative structure (staff) with about 30 employees.
Scope of work
As part of its technical support to the Regional Council and AREP to build their institutional capacities, and in line with the training and capacity building area that IPNM-TESS is focusing on, a training plan is in the process of being elaborated for all the employees of these institutions. In order to ensure the effectiveness of this training plan, there is a need in parallel to assess, enhance and support both the Regional Council and AREP’s organisational structures.
IPNM-TESS therefore seeks to hire a Consultant to assess the existing organisational structures of the Regional Council and AREP, to make recommendations as to its improvement and, following approval, develop appropriate job descriptions in line with the new organigram (recently approved by the Ministry of Interior), determining the essential responsibilities and duties for all staff and defining where the roles fit within the overall Regional Council and AREP hierarchy.
In coordination with the Regional Council’s Human Resources and Training Department, the Consultant will:
- Review new and existing documents, including existing job descriptions, charts and organigrams.
- Conduct individual interviews with the job holders or situational analysis collective interviews for each department.
- Identify job requirements for the organisations’ current needs.
- In light of the organisational chart, develop accurate job descriptions for all staff.
- Liaise closely with the Director (Presidential Affairs), the Director (AREP) and other senior management members within the two organisations to assess, discuss and seek approval for the next steps to ensure change is implemented smoothly and in line with the institutions’ strategic objectives for human resources.
The consultant should provide the following deliverables:
1. A document that presents the interviews’ results analysis (outputs of the roles ‘Key Results Areas and Performance Indicators’).
2. A document that highlights:
- The challenges/gaps that the existing organisational structures have in terms of productivity, quality, work, technology and information flows.
- Training needs (this to be outlined in collaboration with the work undertaken by other IPNM-TESS consultants on assessing the needs in this area).
- Recommendations to improve the structure in line with the AREP and the Regional Council’s new organigrams.
3. Job descriptions (including reporting lines, working conditions, physical conditions, equipment and tools), in line with the new approved organigram.
4. A Road Map for implementation and sustainability of the new structures and proposed changes under the new organigrams.
5. A general assessment report.
The assignment will begin with a kick-off call, with the opportunity to clarify any points. Subsequently, the Consultant and the IPNM-TESS team will schedule regular check-in calls to discuss progress.
Outlines/table of contents for all documents should be submitted in draft format for review to the IPNM-TESS project team before further development of the deliverables (dates to be agreed with the team during kick-off call).
Final drafts must be submitted in paper form in two copies and in two CDs, in line with AREP requirements to the IPNM-TESS project team. A presentation of the materials to AREP will also be scheduled for discussion, before finalisation of the documents.
Level of effort and reporting
The expert will report to DAI’s Deputy Team Leader.
Up to 35 days are available for this assignment. Additional days will not be available for any revisions or edits to deliverables required beyond those reasonably expected, following project team feedback on full submitted drafts, to ensure quality products.