Associate Director, Awards Management

Arlington, Virginia, United States
Apply by 23 August 2018
Senior-level , Full-time staff position
Posted on 24 July 2018

Job Description

This position helps lead global support for award and procurement management including contracts, grants and cooperative agreements from a diverse set of funders including the U.S. government agencies, foreign governments, and private sectors. Develops, supports and recommends improvements to award related work flows and helps implement systems to strengthen Winrock’s overall understanding of and compliance with award terms and conditions as well as applicable regulations and WI policy. Develops training, guidance documents, and other tools. Supervises select Awards Management staff if necessary.


ESSENTIAL RESPONSIBILITIES:
• Provides contractual/regulatory guidance and identifies training needs to ensure award functions are implemented consistently across the global organization
• At project start-up carries out a thorough review of the contract, explains terms and conditions to Program Team, provides a Notice of New Award
• Coordinates with contracts and program staff to develop, analyze, revise, amend, review and support negotiations of contract documents, including, contracts, grants, cooperative agreements and subawards.
• Reviews subawards and modifications as assigned, notifies Sr. Director of problems and risks, and takes the lead in researching disputes concerning contractual issues.
• Reviews assigned documents prior to signature and ensure the best possible terms for Winrock International
• Visits field offices to assess management of grants and procurements, support system strengthening and build capacity of staff.
• Remains current on changes within the industry through resource sites, publications, and continuing education, and provides training and refresher sessions on pertinent topics.
• Provides guidance and advice to program staff on compliance issues and questions and interpretation of contract terms and conditions and or donor rules and regulations with minimum intervention from managers
• Develops and delivers training, tools, and other guidance documents
• Supervises select Award Management staff if assigned.
• Liaises between technical, contractual, finance and management personnel of the project
• Takes initiative and provides creative solutions to complex contractual/compliance problems. Works with senior representatives from other departments on organization-wide initiatives and issues
• Drafts for review departmental policies and best practices.
• Projects a cooperative attitude, maintains high ethical standards of integrity; respects confidentiality in representing Winrock International to ensure a professional representation at all times
• International travel required to support country offices (10-15%)


MINIMUM QUALIFICATIONS AND BACKGROUND:
Education:
• BS/BA in Business Administration, International Affairs or related field with minimum 8 years relevant experience in contracts/grants management.
• MS/MA/MBA in Business Administration, International Affairs or related field with minimum 6 years relevant experience in contracts/grants management.
• Extensive knowledge of US Government grant and contract management regulations such as 2 CFR 200,
• Federal Acquisition Regulations (FAR) and AIDAR; experience with USAID, USDA, and/or DOL required
• Previous training development and delivery experience strongly preferred

Experience:
• Work experience must include at least three years of experience in grants/contracts operations
• Extensive knowledge of US Government grant and contract management regulations such as 2 CFR 200, Federal Acquisition Regulations (FAR) and AIDAR; experience with USAID, USDA, and/or DOL required
• Previous training development and delivery experience strongly preferred

Skills:
• Excellent verbal and written communications skills including writing, editing and proof-reading in English required; Proficiency in French, Spanish, or Portuguese preferred.
• Demonstrated strong organizational skills, including workflow management, coordinating a variety of tasks simultaneously and demonstrating flexibility.
• Ability to manage priorities while maintaining attention to detail in a fast-paced environment.
• Ability to work independently and exercise sound judgment; Attention to detail; team player.
• Demonstrated management experience; ability to adhere to the highest level of ethical standards at all times; ability to multi-task and prioritize competing tasks while ensuring quality output.
• Ability to communicate policies and interpret regulations to provide clear guidance

About the Organization

Winrock International is a nonprofit organization that works with people in the United States and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, Winrock is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged of the world.

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