Associate Director, Finance (Alive & Thrive)

Washington, D.C., District of Columbia, United States
Apply by 5 July 2018
Mid-level , Full-time staff position
Posted on 5 June 2018

Job Description

Project Description:

Alive & Thrive (2008-2022) is an initiative to save lives, prevent illness, and ensure healthy growth and development. Good nutrition in the first 1,000 days, from conception to two years of age, is critical to enable all children to lead healthier and more productive lives. Alive & Thrive is scaling up improved infant and young child feeding and maternal nutrition through large-scale programs in several countries in Asia and Africa and through strategic technical support and the dissemination of innovations, tools, and lessons worldwide. Alive & Thrive is funded by the Bill & Melinda Gates Foundation, the governments of Canada and Ireland, and the World Bank.

Job Summary / Responsibilities:

The Associate Director, Finance is primarily responsible for the financial management and oversight of the assigned portfolio of Alive & Thrive project awards ensuring standards of high quality financial performance are consistently met. He/she overseas financial and accounting operations and reporting, prepares pipeline and budget analysis; provides support across the project on accounting and financial matters; identifies areas of improvement; and provides necessary staff training and capacity building. He/she is responsible for approving procurement packages and financial transactions to ensure compliance with the contractual and financial requirements of funders, generally accepted accounting principles, and organizational policies, preparing donor financial reports, as well as representing the project in the annual external and internal audits.

Financial Management

  • Assume primary responsibility for financial oversight and management of assigned awards.
  • Prepare regular pipeline reports, financial analysis, and donor financial reports for assigned awards and grants.
  • Review and approve financial transactions in line with approved budgets and in compliance with organizational policies and procedures, and donor requirements.
  • Prepare, monitor and update project budgets.
  • Develop and implement effective and efficient business processes and procedures to deal with a wide range of financial issues.
  • Ensure project’s financial operations comply with generally accepted accounting principles, donor regulations and organizational policies and procedures.
  • Ensure financial accountability and quality control; apply and enforce organizational standard systems and processes.
  • Provide recommendations to, and consult with, project management staff on financial performance of assigned awards and grants.
  • Represent the project for annual budget planning, audit reviews and assessments processes.

Field Office Finances

  • Oversee status of project funds for relevant field offices under assigned grants/awards.
  • Review and approve monthly imprest reporting of field offices including cash flow analysis, bank reconciliations, inventory management, payroll, vendor payments and other financial activities.
  • Provide guidance to both home office-based Program Officers and field-based finance staff through updates and clarifications to policies and procedures as needed.
  • Develop, implement and train staff on financial systems and procedures and provide on-going capacity building as needed to ensure field-based finance staff and home office-based Program Officers are adhering to project and organizational processes and regulations.

Subcontractor Financial Administration

  • Conduct financial portions of applicable pre-award assessments prior to subcontract award.
  • Oversee financial monitoring of applicable subcontracts and partner agreements, including the review of vouchers for accuracy and compliance with organization’s and donor’s billing requirements.
  • Review cost proposals submitted by agencies and organizations for budgetary accuracy and financial compliance.
  • Screen subcontractor annual audit reports and inform senior management of results.
  • Maintain accurate and updated tracking and filing system for all partner and sub-agreements (both electronically and paper).

Qualifications:

  • Bachelor’s Degree or or its International Equivalent - Finance, Business Administration, Accounting or Related Field required. Master’s Degree preferred
  • Minimum of 8+ years of finance management experience.
  • Past experiences managing and leading a complex finance portfolio is required.
  • Knowledge of Generally Accepted Accounting Principles (GAAP) practices and reporting guidelines.
  • Comprehensive knowledge of accounting and financial management concepts, practices, and procedures.
  • Experience in financial and contractual regulations and understanding of donor regulations and procedures. Familiarity with Bill & Melinda Gates Funded programs a plus.
  • Fluency (oral and written) in French strongly preferred
  • Must have experience with accounting and financial reporting for not-for-profit organizations working overseas.
  • Must be able to prepare account reconciliations and other standard accounting work papers.
  • Experience training staff, including overseas-based host country national staff.
  • Knowledge of and ability to understand and navigate through an electronic accounting package.
  • Demonstrated organizational and presentation skills.
  • Ability to provide strategic leadership and advice to team, exchange information and collaborate with colleagues and peers within and outside the organization.
  • Ability to present financial information to a non-financial audience
  • Well-developed computer spread sheet skills
  • Working knowledge of Quick Books accounting software packages.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

About the Organization

About FHI 360: FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Associate Director, Finance

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