Associate, Grants and Operations (Finance and Contracts)

New York, United States | San Francisco, California, United States
Apply by 15 July 2018
Mid-level , Full-time staff position
Posted on 15 June 2018

Job Description

POSITION OVERVIEW

BSR receives grant funding from governments, international organizations, and foundations to achieve its mission of creating a just and sustainable world by working with business on issues like climate change, women’s empowerment, inclusive growth, human rights, and global supply chain sustainability.

Residing across both the Government and Foundations (G&F) and Operations teams, the Associate, Grants and Operations (Finance and Contracts) plays a critical role in ensuring:

  • Effective understanding of and compliance with grant-funder contract terms, conditions, and policies.
  • Timely and quality internal grant spend reporting and external financial reporting to funders.
  • Compliant, efficient, and accurate monitoring of BSR grant projects.
  • Co-lead design, beta testing, implementation, and training with regard to operational systems, processes, and tools to reinforce best-in-class grants management
  • Compliance of grant management team members with organizational operations processes.
  • Effective data collection and presentation regarding grant management opportunities won.
  • Strategic analysis of grant implementation to reduce risk in terms of revenue recognition and performance targets.
  • Regular and ongoing engagement with the G&F team members on operational policies, issues and tools.

RESPONSIBILITIES

  • Quality assurance: Initial reviews of internal and external grant project budgets and contracts (e.g. contract type, budget limitations, reporting).
  • Grant setup and process accountability: Supporting initial coordination and conversation with Finance team; providing advice to grant project managers on processes; explaining grant project manager responsibilities and sharing relevant support resources (kick-off calls).
  • Proposal preparation process: Support G&F grant opportunity lead in identifying and gathering necessary budget and narrative templates; assessing contract compliance concerns; and providing required organizational information.
  • Serve as the internal expert on grants management practices, processes, and systems to reinforce adoption through targeted training in both informal and formal settings.
  • Support general Operations team responsibilities to include reinforcing best practices, flagging internal coordination risks, and creating training decks.
  • Support Finance in collecting grant project budgets (e.g. working with managers to finalize monthly budgets and set yearly spend targets).
  • Develop and administer staff trainings for new or updated operational processes and systems.
  • General grant management Operations integration: Ensuring Salesforce, SharePoint Online, Intacct, and other systems serve needs and supporting modifications as needed.
  • Grant financial reporting: Monitoring grant report dashboard and tracking upcoming financial reports; holding grant project managers accountable to financial reporting requirements and timelines; partnering with finance to support unusual reporting requirements; engaging Finance in regular check-in meetings.
  • Grant spend tracking: Partnering with Finance team to support producing timely, useful, and accurate reports on grant spend; ensuring that grant project managers are provided with the data they need from the Finance team to manage spend; collecting spend predictions monthly from grant project managers; providing strategic analysis for risk reduction, leveraging reporting from Finance team.
  • Grant project status reports: Producing monthly report on progress toward yearly spend; distributing report to grant managers, directors, and key staff; reporting to G&F team of actuals on monthly basis.
  • Team administration (e.g. event logistics, team meeting setup and notes, tracking team documents in SharePoint Online, other responsibilities as needed).

QUALIFICATIONS

  • Undergraduate degree, preferably in accounting, finance, management, or business administration.
  • Minimum of 5 years professional work experience, of which 3 years include work with government and/or foundation grant/cooperative agreements, financial analysis and/or operations, preferable in a nonprofit or foundation.
  • Experience in financial reporting and analysis and nonprofit accounting (government grant accounting considered an asset).
  • Knowledge of government grant and contract management regulations, policies, and other protocols—such as U.S. 2 CFR 200, Federal Acquisition Regulations (FAR), AIDAR, U.K. DFID Standard Terms and Conditions and policies, and IATI—will be considered an asset.
  • Experience with Salesforce, Intacct, SharePoint Online, and Microsoft Excel is a plus.
  • Strong understanding of the variety of grant funders (e.g. governments, multilateral institutions, and foundations), different contract types, and complex reporting requirements associated with grant funding.
  • Ability to tell stories with data and dashboards.
  • Excellent verbal and written communication skills; second language is a plus.
  • Strong administrative and organizational skills.
  • Understanding of international development, business terminology, and/or CSR language a plus.
  • Strong sense of team work.
  • Attention to detail and accuracy.
  • Ability to determine work priorities and to juggle multiple tasks efficiently.
  • Capacity to work and thrive in a growing, fast-paced entrepreneurial organization with a collaborative environment.
  • Understanding of a global organization operating in multiple time zones.
  • High ethical standards and commitment to BSR core values of leadership, respect, and integrity.
  • Any offer of employment is conditioned upon the successful completion of a background investigation.

DIVERSITY

As part of our dedication to diversity, BSR is an Equal Opportunity Employer. Individuals seeking employment at BSR are considered without regard to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.

About the Organization

BSR is a global nonprofit organization that works with its network of more than 250 member companies and other partners to build a just and sustainable world. From its offices in Asia, Europe, and North America, BSR develops sustainable business strategies and solutions through consulting, research, and cross-sector collaboration. Visit www.bsr.org for more information about BSR’s 25 years of leadership in sustainability.

We are proud to say that we have a team of some of the most talented and motivated people in the industry working in our global offices in Copenhagen, Guangzhou, Hong Kong, New York, Paris, San Francisco, Shanghai, and Tokyo.

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