Associate Operations Director for Effort and Project Management

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ICAP at Columbia University
New York, New York, United States
Apply by 6 September 2018
Posted on 7 August 2018

Job Description

POSITION SUMMARY

Under the direction of the Chief Operating Officer/Deputy Director, the Associate Operations Director for Effort and Project Management addresses specific policy, operational and management requirements of the organization. Directly manages the design, implementation and evaluation of internal systems for salary allocation, effort certification and expense attestation. Serves as Project Manager to support the post-award management of small-scale and pilot projects.

MAJOR RESPONSIBILITIES

  • Directly manages ICAP’s internal systems and processes for salary distribution and effort reporting and certification. Identifies and configures system enhancements in consultation with colleagues from ICAP, MSPH, CUMC and CU and prospectively manages salary rosters, combo codes and salary/effort interactions with international departments and centers
  • Provides direct support to the ICAP COO/Deputy Director, Principal Investigators and other members of ICAP leadership on other assigned operational needs such as post-award management of small-scale grants and pilot projects. Consults and collaborates with and convenes, when necessary, designated ICAP staff, colleagues from MSPH, CUMC and CU and others to gather background information and perform analyses necessary to support decision making and actions to be taken by the COO/Deputy Director, the ICAP leadership team or MSPH
  • Directly manages ICAP’s internal PI quarterly attestation system. Facilitates regular PI reviews and assessments of project expenses and engages with others within ICAP to address issues to be investigated and/or resolved
  • Performs other relevant duties requiring analytics, assessment and planning, as assigned

EDUCATION

  • A Bachelors degree or equivalent in education and experience, plus 6 years of related experience.
  • Advanced skills in the Microsoft Office package and PeopleSoft financial management platforms including manipulation of complex spreadsheets and demonstrated experience in the design and application of software solutions;
  • Advanced understanding of finance, budgeting and internationally accepted accounting principles and demonstrated experience in working with and adjusting organizational budgets.
  • Experience working internationally on projects related to public health, research or development
  • Excellent analytical, verbal, writing and interpersonal skills.

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS

    • Minimum seven (7) years’ experience working within a non-profit or academic setting and a working knowledge of rules and regulations related to US Government grants and contracts including relevant OMB circulars and USG Uniform Guidance

PREFERRED QUALIFICATIONS

  • Experience with and detailed knowledge of the requirements of working in developing country settings
  • Experience working in an academic environment desirable

TRAVEL REQUIREMENTS

  • Limited local and/or international travel

About the Organization

ICAP was founded in 2003 at Columbia University’s Mailman School of Public Health. Now a global leader with expertise in HIV prevention, care and treatment, and health systems strengthening, ICAP provides technical assistance and implementation support to governments and non-governmental organizations in more than 30 countries. ICAP has supported work at more than 5,300 health facilities around the world. More than 2.5 million people have received HIV care through ICAP-supported programs and nearly 1.4 million have begun antiretroviral therapy. Visit ICAP online at: icap.columbia.edu

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