Associate Project Officer

Job Description

Job Purpose: To provide operational and technical support to the India Resident Mission (INRM) handling loan/grant/technical assistance (TA) and processing and administration of TA’s and loans. To provide support in sector work and other general activities, in the field of private sector development of infrastructure projects. Expected Outcomes: Under the guidance of a senior staff, contributes independently to the RM by completing a variety of tasks assigned, covering all or a combination of the following functions, depending on the situation/requirements of the local RM:

Assists in addressing ADB’s strategic objectives related to ADB-assisted projects, in the formulation of new interventions in the area of private sector development (PSD) in infrastructure projects.

Participates in forum concerned with private sector development in infrastructure projects.

Assists in the administration of relevant sector loans and technical assistance projects as required. Provides inputs for preparation of monthly and other periodic reports to the management, government, etc.

Maintains an active network of contacts in government, private sector, civil society and donors beneficial to ADB’s operations in the specific sectors; seeks development partner inputs on program and project matters; and contributes to policy dialogue efforts with the government.

Performs other duties that may be assigned as reflected in the incumbent’s work plan.

Provides support to project and TA processing missions, including but not limited to review of technical designs and cost estimates, liaison with government officials, development partners, private sector partners, and other stakeholders; gathers data and information, and identifies project implementation arrangement.

Explains to government ministries and executive agencies (EAs) on ADB guidelines on procurement, recruitment of consultants, disbursement, and anticorruption and safeguard policy to ensure smooth project implementation.

Prepares and updates forecasts of contract awards & disbursements, and identifies the factors that causes shortfalls and undertakes measures to expedite achievement of target levels where possible.

Monitors the implementation of procurement plans, reviews procurement documents including draft technical designs and cost estimates, and prepares internal procurement papers for seeking ADB’s approvals.

Reviews compliance of loan covenants and fulfillment of special conditions, and provides advice to government ministries and EAs as needed.

Prepares or involves in the preparation of Project Completion Reports and TA Completion Reports as needed.

Assists PAU Head in conducting meetings to discuss portfolio performance by preparing minutes of meetings and following up with concerned parties on the implementation of the agreed measures.

Educational Requirements:

• Bachelor’s degree in engineering; preferably with advanced training.

Relevant Experience And Other Requirements: Work experience
- At least 6 years of relevant professional experience
- Related experience in international agencies will be preferred

Technical knowledge
- Experience & knowledge of various stages of the project cycle (project planning / feasibility analysis / detailed design / project implementation / construction supervision / contract management) is desirable
- Sound knowledge of government administrative systems and procedures
- Understanding and knowledge of FIDIC conditions of contract will be an advantage.
- Familiarity with accepted best practices of procurement and disbursement processes
- Proficiency in computers, especially word processing, spreadsheets, and information technologies required.
- Effective report-writing and communication skills in English

People and leadership skills

• Able to liaise and work effectively with government officials within own work location
• Able to work collaboratively with teams as a constructive team member.
• Strong oral and written communication skills

Core Competencies: Application of Technical Knowledge and Skills

• Applies updated advancements in own knowledge area to relevant tasks
• Applies knowledge and practical skills to independently perform some complex tasks
• Conveys the need to use updated project approaches

Client Orientation

• Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
• Proposes options to clients that may better meet their needs than current approaches
• Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving

• Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
• Self-monitors achievement of results according to work plans
• Identifies different stakeholder needs and desired outcomes when planning for outcomes
• Independently solves problems and makes recommendations

Working Together

• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows throughon team priorities in the absence of a team leader

Communication and Knowledge Sharing

• Checks with audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution
• Independently amends and clarifies messages and documents

Innovation and Change

• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information: Supervisor: Designated International Staff and senior National Staff Important Instructions: This vacancy is for a local staff position with a local remuneration package. It is open only to nationals and residents of India.