Associate Subaward Manager
Acceleration Market Group
Based in Nairobi, Kenya
Up to 25% international travel
Reports to the Senior Program Manager
Who we are
We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
There are over 8,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.
This position is an opportunity to be part of a new team of Acceleration Market Group Countries at PSI. PSI is building a team who can support creative, new ways of shaping health markets and shifting policy and funding.
We are seeking an Associate Subaward Manager to help us manage our contractual relationships with key partners, particularly in Kenya and Nigeria. You will lead the subaward management process from development of the agreement to initiating and tracking subaward advances/payments to building the capacity of subaward managers in our country offices. You will work closely with your colleagues in the DC and country offices and the Grants and Contracts Department to ensure subaward management is in line with overall program management, donor requirements, and PSI policies.
Sound like you? Read on.
This position is based in Kenya, with up to 25% international travel, primarily to Nigeria. You will be responsible for subaward management, with capacity building, donor and financial compliance being the major objectives.
- Develop and negotiate subagreements including cost-reimbursable subagreements, Fixed Amount Agreements, Master Subagreements, Pre-award Letters of Authorization as well as amendments to these subagreements;
- Implement subaward management tools, templates, methods; and processes developed by PSI’s Grants and Contracts Department;
- Ensure that subagreements are reviewed and approved by PSI’s Grants and Contracts Department in accordance with PSI policy;
- Ensure Patriot Act and Transparency Act reporting and compliance;
- Collect and file essential subaward documentation: pre-award assessments, reports, check-lists, site visits, important email communications;
- Coordinate closely with the Grants and Contracts Department to evaluate country office risk and design relevant monitoring and capacity building plans related to development of both internal country office staff and subrecipient capacity;
- Conduct site visits to subawardees on a regular basis to review financial documents (or collaborate with in-country sub-award teams were relevant to achieve the same).
- Develop a dashboard to track sub-awardee performance across all compliance areas
- Support the Senior Program Manager in drafting sub-award management letters
- Follow up on all subaward compliance audit issues and document resolutions.
- Initiate and track payments to subrecipients;
- Work with PSI’s Accounting team to reconcile actual expenditures against advance payments;
- Track spending and review subrecipient burn rates against subagreement terms and prime agreement contractual obligations;
- Ensure country offices correctly and consistently review financial reports and that there is a documented correlation between subrecipient financial expenditures and subrecipient programmatic reporting;
- Liaise with Financial Analysts to ensure subrecipient expenditures are able to be incorporated into prime award financial reports;
- Liaise with Associate Program Managers to ensure that subaward budgets and payments align with donor budgets and program deliverables;
What are we looking for?
- At least 3 years of experience working in grant management, subaward management, or a related field.
- Strong financial management, data analysis, and excel skills
- Demonstrated knowledge of USG rules and regulations
- You are extremely organized and detail oriented.
- Effective verbal and written communicator
- References will be required.
- Must be able to legally work in Kenya
What would get us excited?
A love for compliance but the flexibility to meet program needs. You like to play by the rules but you understand the importance of being flexible to meet our ultimate goal of health impact.
Capacity Builder: You have experience building capacity and conducting trainings, particularly in the area of grant or subaward management but let us know if you have experience in other areas.
Team Player: You know how to connect several diverse groups of people in order to get things done.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
About the OrganizationAbout PSI:
PSI is a leading global health organization with programs targeting malaria, child survival, HIV and reproductive health. Working in partnership within the public and private sectors, and harnessing the power of the markets, PSI provides life-saving products, clinical services and behavior change communications that empower the world's most vulnerable populations, in over 65 countries to lead healthier lives. Over 150 staff in the Washington D.C headquarters, 100 overseas expatriate staff and almost 8,000 local staff work to execute PSI’s critical and innovative programs worldwide.
Health Impact and Donors:
PSI has a unique focus on measurable health impact much like successful corporations measure profitability. Measuring the results of PSI’s health interventions isn’t as simple as counting lives saved. PSI employs an entire team of researchers to continuously evaluate PSI performance against evidence-based objectives and verifiable indicators. Such strict measurement of PSI performance is what sets the organization apart from others in the field and feeds into the design of innovative, targeted and cost-effective interventions.
By utilizing the DALY (Disability Adjusted Life Year) system, PSI estimates that in 2009 alone, its programs directly prevented more than 156,000 HIV infections, 2.6 million unintended pregnancies, almost 150,000 deaths from malaria and diarrhea and 19 million malaria episodes. In addition, roughly 25,000 patients were treated for TB.
With a focus on decentralized management and local experts, innovative programs and successful benchmarking, PSI is proud of its long term commitment to serve those most in need. PSI is supported by several major donors including: governments of the United States, United Kingdom, Germany and the Netherlands; the Global Fund, various United Nations agencies, private foundations, corporations and individuals.
Areas of PSI focus:
PSI has HIV programs in over 60 countries around the world. Interventions, which include social marketing of HIV products and services and targeted HIV communications, are based upon a commitment to produce measurable health impact and an emphasis upon rigorous research and evaluation. Although condom social marketing and targeted communications remain the cornerstones of PSI's work to address the HIV pandemic, country programs also implement an increasingly comprehensive range of interventions in response to the changing needs of specific country contexts and populations. PSI is increasingly implementing innovations such as male circumcision services and targeted communications for concurrent sexual partnerships and injection drug use interventions.
Tuberculosis (TB) is a curable and preventable illness, yet it remains a major cause of death worldwide. It is one of the biggest killers of women of reproductive age and the most common cause of death among people living with HIV/AIDS. PSI provides a variety of innovative TB and TB/HIV-related services, engaging private providers in diagnosis and treatment and integrating HIV counseling and testing with TB services. It also creates innovative behavior change communications campaigns to increase awareness of TB and TB/HIV and to promote healthy behaviors.
Vulnerable children are one of PSI’s most important target groups. According to the WHO, nearly 10 million children under the age of five die each year – more than 1,000 every hour. Tragically, about two-thirds of child deaths are preventable through practical, low-cost interventions. PSI works to improve child survival by helping developing countries address water-borne diseases such as diarrhea, malaria, pneumonia and HIV with prevention and treatment education and products. PSI’s child survival programs improve the health and save the lives of children under five in more than 30 countries.
In over 30 countries throughout the world PSI empowers women and couples to lead healthier lives by providing access to innovative family planning and maternal health products and services. Every year, there are more than 60 million unintended pregnancies and more than 500,000 women die from pregnancy-related causes. In 2008 alone, PSI prevented an estimated 3.1 million unintended pregnancies and 15,000 maternal deaths, and enabled millions of couples to plan their families.
Over the past three decades, PSI has expanded the contraceptive methods in its portfolio from male condoms and oral contraceptives to include injectable contraceptives, intrauterine contraceptive devices (IUD), emergency contraception pills, implants, female condoms, voluntary sterilization, and fertility awareness methods such as the Standard Days Method using Cyclebeads®. PSI’s RH platform has also grown to address maternal mortality through the prevention of post-partum hemorrhage and sepsis, and the prevention of unsafe abortion.
Access to clean water is a challenge in almost all of the countries PSI operates in. Increasing awareness of water borne diseases and accessibility to treated water are a core part of PSI’s efforts across its health areas.
PSI and its many partners are working together to promote the Safe Water System, a water quality intervention that employs proven, easy-to-use and inexpensive solutions such as household water treatment appropriate for the developing world. Household water treatment and safe storage ensures that each sip of water is safe to drink. Household water treatment can be adopted quickly, inexpensively, at national scale in both development and emergency situations, making an immediate difference on the lives of those who rely on transporting to and storing water in their homes.
PSI provides malaria control support to national Ministries of Health in over 30 countries worldwide. PSI tailors its malaria control programs to the unique environment in each country and the needs outlined by the Ministry of Health to achieve the Abuja Targets and MDGs. PSI’s malaria control programs include delivery of insecticide treated mosquito nets, pre-packaged malaria treatment, behavior change communications and operational research.