The Award Manager is a key member of the Award Management team of the Department of Global Health responsible for managing a portfolio of medium to high risk awards from opportunity to closeout. You will be accountable for meeting award management targets and metrics for a caseload of awards, ensuring timely project implementation and effective flow of information and resources to Save the Children International, our program implementation unit, via Save the Children’s Award Management and Financial systems, liaising with relevant stakeholders, particularly technical, finance, procurement and fund-raising staff, as well as country office (CO) award managers. You will also problem-solve to ensure health of the caseload of awards a mix of Corporate, Foundations and US Government, escalating any issues to their supervisor and others as needed.
What You’ll Be Doing (Essential Duties)
Monitor and Manage Award Portfolio (65%)
· Efficiently manage portfolio of medium to high-risk awards (risk defined by dollar value, funding mechanism and donor requirements) from start up to close out. Work closely with his/her supervisor on implementation of high risk awards in accordance with Save the Children and donor guidelines;
· Serve as the primary point of contact on assigned awards for donors, Country Offices (CO) and SCUS stakeholders (i.e., technical assistance providers, program managers, other technical departments, Finance, Grants and Contracts, HR, and relevant partners and sub-grantees);
· Monitor award implementation, reporting and procurements to ensure compliance and appropriate completion;
· Track and monitor award budget versus actual expenditures to ensure expense charges are allowable, allocable and reasonable; follow up to ensure any errors are corrected;
· Track and monitor staff’s level of effort (LOE) budget vs actuals for awards in assigned portfolio and/or departmental sharing of LOE as directed to maximize the best use of resources;
· Ensure all donor communications, requests, amendments, etc. are communicated effectively and quickly addressed and maintained in a readily auditable manner;
· Support the development and management of sub-award agreements as needed;
· Work closely with the CO and SCUS staff to ensure smooth project start-up, reviewing project timeline, deliverables and donor requirements in detail;
· Work with CO and SCUS Finance teams to monitor match requirements, escalating risk of unmet match to the supervisor;
· Assist with budget planning; and compile and analyze award budget submissions;
· Escalate award issues or risks as appropriate;
· Conduct periodic field visits to COs to monitor project up to 20% of time; and
· Support the on boarding of new award management staff members in day-to-day tasks as needed (e.g., administrative procedures, budget coding, travel, financial tracking, newsletters, SaveNet, external website, filing systems, etc.).
Support New Business Development (15%)
· Manage the development of concept notes; provide feedback to COs; incorporate reviewer feedback into concept notes;
· Manage the process of developing and submitting cost proposals in collaboration with SCI and relevant partners;
· Draft sections of proposals (capability statements, budget narrative, management plan, reps and certs, etc.) as assigned;
· Draft, edit and coordinate staffing documents for proposals (this may include 1420 Bio-datas, CVs, Bio-statements, Skills Matrices, etc.); and
· Support country-specific proposal development efforts as requested (support cost coordinator, review narrative and budgets, etc.).
Donor Reporting (10%)
· Facilitate communication and ensure timely and accurate reporting to donors by reviewing donor reports generated by COs;
· Review (and prepare, as applicable) interim and final donor reports; and
· Coordinate response to donor queries when needed.
Knowledge Management (10%)
· Support the department/agency to maintain knowledge management systems, ensuring award files are kept up to date in a consistent manner, including posting documents’ current status, to support backstopping and handover;
· Support the department/agency to maintain knowledge management systems around resource development (ensuring documents such as proposals, budgets, capacity statements, Past Progress Reports, 1420s, bio statements, etc. are posted on the award management system;
· Participate in developing best practices, sharing resources, and ongoing trainings; and
· Support CO capacity building and training efforts on SCUS donor requirements.
· A minimum of a High School Diploma or equivalent, plus 3-5 years of relevant experience
· Demonstrated experience in grant and project management, compliance and donor requirements
· Proven success in budget management and financial analysis related to grants and contracts
· Professional proficiency in MS Office suite, particularly Excel large data set analysis and pivot tables
· Professional proficiency in written and verbal communication skills in English
· Demonstrated ability to multi task and balance competing priorities, and coordinating processes with large stakeholder groups
· Demonstrated experience applying USG rules and regulations in a consistent manner
· Willing and able to travel internationally up to 20%
· Demonstrated commitment to diversity, equity, and inclusion
· Knowledge of USG contract requirements
· Professional proficiency in French
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About the Organization
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Our work for children and their families— requires that we commit—at every opportunity—to work together to dismantle persistent systemic and structural racism embedded in this country. Save the Children will not tolerate racism in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people of color to fight for equal rights and justice.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.