Budget & Programming Officer P3 - FIT Pool - All Locations

  • Mid-level, Full-time staff position
  • Posted on 11 March 2020
  • Worldwide
  • Closing on 12 April 2020
  • Talent pool
  • Save for later

Job Description

Devex is looking for talented Budget and Programming Officers (BPOs) to join the World Food Programme (WFP)’s Future International Talent Pool (FIT Pool) at a P3 Level to support the end to end planning and budgeting processes. BPOs ensure WFP makes the best use of available funding by enabling a consistent flow of budget information to support decision-making.

At a P3 Level, you will work independently, using technical knowledge and experience to analyse data, prepare reports, provide advice and solutions to problems, and identify opportunities for improvements. You will manage a medium-sized team and lead budget planning and management, complex resource analysis work, budget, and programming activities.

You will work at the frontline of WFP’s operations to enable a consistent flow of information providing insightful, data-driven recommendations to key decision-makers on the best use of available resources while complying with donor conditions and WFP’s internal rules & regulations.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ABOUT BUDGET & PROGRAMMING

The Budget and Programming Division is responsible for managing WFP’s resource allocations, budget plan preparation, monitoring and reporting, and providing guidelines and tools for effective resource management.

As a Budget and Programming Officer, you will perform a range of tasks including demand planning and forecasting, data analysis and reporting while working in close collaboration with colleagues in Programme and Policy, Supply Chain and Partnerships functions to ensure that WFP attracts and manages resources effectively.

To lead budget and resource analysis and programming activities and/or provide technical support in HQ/RBs, partnering with senior management to apply best practice approaches that support the efficient, effective and compliant utilisation of funds.

ABOUT FIT POOL

The Future International Talent Pool (FIT Pool) is an excellent opportunity for an international professional career within WFP. WFP is looking to build a pool of highly qualified and dynamic talents interested in serving in any of the +80 countries where WFP operates. Qualifying for the Budget & Programming FIT Pool gives you priority to be considered for vacant Fixed Term positions anywhere in the world and consequently to commence your global journey in the humanitarian world, often at the forefront of world affairs. For more information visit: http://www1.wfp.org/fit-pool

KEY RESPONSIBILITIES

As Budget & Programming Officer at a P3 Level, you will:

  • Lead the development and revision of budget plans under the various structures at WFP by coordinating the budgeting processes, ensuring compliance with WFP standards, budget and programming policies and procedures.
  • Actively engage in the preparation of funding proposals, advocating for prioritization of resources by activity and modality as necessary, against operational shortfalls.
  • Guide the Country Office and/or Regional Bureau Teams in monitoring the resource pipeline across all transfer modalities (Food, Cash-Based Transfers, Capacity Strengthening, and Service Delivery) to maximize operational effectiveness, following standards and processes, and providing advice on resource allocations based on the severity of pipeline shortfalls using relevant pipeline management tools.
  • Convene and lead working groups that proactively discuss resource availability and upcoming shortfalls, recommending timely mitigation measures.
  • Manage the programming of received funds promptly, according to prioritized operational needs, submitted funding proposals, donor conditions and restrictions, and in close collaboration with the Partnerships teams.
  • Lead the resource analyses and delivering recommendations on how to prioritize available and incoming resources against the local implementation plans, flagging potential surpluses, deficit and unspent balances and recommending corrective action.
  • Monitor and advise on the utilization of funds providing timely recommendations on possible corrective actions.
  • Lead data analysis efforts and innovatively develop varying reports, to meet varying requirements and audiences and enable informed decision-making, ensuring consistency of information presented to senior management and external stakeholders.
  • Guide, document and support the development and improvement of systems, techniques, tools, processes, and procedures to better monitor, manage and report on WFP budgets and resources.
  • Develop the capacity of WFP staff in budgeting, fund management, operational planning, and performance reporting, through coaching around the regular day-to-day transactions as well as developing, updating and delivering training using available materials, manuals and guidelines.
  • Lead a medium-sized team, guiding, supervising and coaching them to provide the expected level of operational support, act as a point of referral on complex analysis and queries, and ensuring their appropriate development to enable consistently high performance.
  • Contribute to standard emergency preparedness practices, providing technical recommendations and guidance and monitoring the management of financial risks.
  • Take responsibility for incorporating gender perspectives in all areas of work, to ensure equal participation of women and men.
  • Other as required.

STANDARD MINIMUM QUALIFICATIONS

Academic:

  • You hold an advanced university degree in Project & Resource Management, Business Administration, Statistics, Finance, Economics or other relevant fields, or Bachelor’s Degree with additional years of experience.

Experience:

  • You have at least five years of postgraduate professional experience in budget planning, and project and/or resource management.
  • You have proven ability to proactively approach problem solving and generate ideas for optimal team outcomes amidst operational challenges and resource constraints.
  • You have extensive experience in working across functions to address identified resource management issues and gaps and influence key decision-makers.
  • You exhibit expert knowledge in improving business planning processes and promoting Value-for-Money principles.
  • You consolidate and share resource management information in a way that emphasizes accuracy and consistency in numbers across teams, making relevant conclusions and recommendations to drive management.
  • You have developed and managed medium-sized teams successfully.

Language:

  • You are fluent in oral and written English.
  • You have Intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages).

Mobility:

  • You are able and motivated to work in any of WFP’s Offices throughout the world, including hardship locations.

DESIRABLE KNOWLEDGE AND SKILLS

  • You have cross-functional knowledge of operations, a problem-solving mindset, superior information analysis skills, presentation and reporting skills.
  • You have excellent written and verbal communication skills.
  • You have strong interpersonal skills and the ability to foster relationships and influence decision-makers.
  • You are able to work with multicultural teams of different backgrounds and expertise, to deliver as one toward common operational goals.
  • Relevant experience in the humanitarian and/or international development sector is desirable.
  • Professional training in project management, statistical analysis and/or operational planning and management is desirable.

TERMS AND CONDITIONS

Building the pool is a comprehensive process and it will take approximately 8 months. The recruitment steps are an Online Test > Video Interview > Language Test > Panel Interview > Background Verification.

If you are selected, you will be placed in the FIT Pool for a period of up to 2 years. You may be contacted as the needs arise for fixed-term international positions in any of the countries in which WFP operates, including hardship duty stations.

Mobility is the essence of WFP and continues to be a core contractual requirement. These positions are rotational which means that you shall be subject to the regular reassignment process to any other location on a period of 2 to 4 years unless the position is reclassified as non-rotational.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more information, visit https://icsc.un.org/.

About the Organization

Devex is the media platform for the global development community. As a social enterprise, we connect and inform development, health, humanitarian and sustainability professionals through news, business intelligence and funding & career opportunities so you can do more good for more people. An international organization founded at the Harvard Kennedy School, Devex is headquartered in Washington, DC, and has offices in Barcelona, and Manila, and reporters around the world. Our diverse global team includes 100 web-savvy journalists, analysts, developers, designers, and marketers. Devexers live our mission, and bring their top-notch academic and professional credentials to work every day to change the world. Get to know us better by checking out our tumblr page.

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