Business Development Specialist

  • Mid-level, Full-time staff position
  • Posted on 19 February 2021
  • Washington, D.C., District of Columbia, United States
  • Closing on 21 March 2021
  • Current

Job Description

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.


The Business Development Specialist (BDS) provides wide-ranging support at every stage of the business development process. Key functions include the timely identification of USG-funded procurement opportunities that align with HOPE’s mission, provision of support to the cost and technical volume leaders during proposal development and ensures quality proposal production and submission.


1. Serves as HOPE’s central focal point for navigating the relevant USG sites and maintains a contact list of the various sites’ help desks and customer service representatives. S/he regularly monitors, and other pertinent websites, identifying the US Government funding opportunities relevant and appropriate for HOPE’s work and reviews, analyzes and communicates the solicitations and corresponding amendments in a timely manner. The BDS is the main point of contact for all resulting questions, comments. and requests and directs stakeholders to the appropriate team member;

  1. Carries out the following tasks on a daily or as-needed basis in close coordination with the assigned Proposal Manager:

a. Develop and maintain proposal development calendar;

b. Support Efforts to Ensure Compliance with proposal checklist for both technical and cost volumes;

c. Establish electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.

  1. Conducts research related to the competitive environment, potential local and/or international partners, and other topics as needed;
  2. Assists the technical volume leader with final edits, proofreading, graphic design, needed research, etc. during proposal development, and ensures that final proposal documents are appropriately and timely filed/archived after each proposal submission;
  3. Supports the cost volume leader with budgeting and research on basis of cost estimates, government certifications, assurances and representations, evidence of responsibility, etc. during proposal development;
  4. Contributes to the writing/editing of proposals, which may include specific sections, annexes, and/or other required documentation;
  5. Leads final proposal production and submission, ensuring strict adherence to solicitation instructions;

8. In conjunction with the Senior Director, maintains an accurate and detailed database reflecting HOPE’s business development pipeline and activities under fiscal year goals, including proposal outcomes, revenue, workload, and USG trends. The BDS also compiles, presents and updates all information weekly at BD team meetings and/or for organizational reports and presentations;

9. Maintains and ensures accuracy of BD-related knowledge products such as Past Performance References (PPRs) and capacity statements by collecting and cross-checking historical and current project information with other HOPE sources including technical units, country offices and financial records. The BDS maintains a PPR and Capacity Statement Database to organize, store and update existing knowledge products;

10. On successful contract award, work with others on the BD team to ensure a successful hand-over of the project to the execution team;

11. Provides administrative support to the Business Development team, including purchases/procurements and making travel arrangements for staff and associated consultants;

12. Performs any other responsibilities as assigned by the SD or other BD team members.


· Bachelor’s degree.

  • Three years of related experience in development/emergency programming, NGOs and/or grant/proposals.
  • Detail-oriented, well-organized and clear communicator.
  • Experience in proposal editing and formatting.
  • Exposure to technical and grant writing as well as proposal submission.
  • Previous database management and report creation.
  • Ability to interact with staff members of different cultures, backgrounds and departments.
  • Ability to understand and meet funder requirements and organizational policies.
  • Ability to grasp new concepts, multi-task, work under tight deadlines, and work independently.


The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

  • While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
  • Must be able to communicate in verbal and written form and must be able to travel internationally.
  • Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

  • Typical office environment with exposure to a minimal noise level.
  • Emergency deployments may be in resource-deprived environments with austere living conditions.
  • Travel for extended periods may be by air and/or other modes of transportation.
  • While international travel is not a regular part of every job, programmatic needs may require it intermittently.
  • Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.

About the Organization

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

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