Award Management Officer

Devex Candidate Sourcing
Baltimore, Maryland, United States
Apply by 9 March 2017
Senior-level , Full-time staff position
Posted on 16 February 2017

Job Description

Devex is assisting a humanitarian aid organization in their search for an Award Management Officer (AMO), Global Fund Support Unit, to be based in Baltimore, MD, USA.

PRIMARY FUNCTION


As a member of the Global Fund Support Unit (GFSU) within the Department for Institutional Donor Engagement and Advancement (IDEA), the Award Management Officer II will support the organization’s engagement with the Global Fund, UNITAID and other institutional donors.

The Award Management Officer will engage with country programs, regional offices, headquarters departments in order to support countries in grant management and positioning for future opportunities.

The AMO will belong to a team of staff supporting a range of donors – from US government donor agencies, to foreign and intergovernmental donors, and foundations and corporations – and all IDEA staff meet a range of grant support and business development needs including teaming agreements, cooperative agreements, grants, contracts, time and material orders, and more.

S/he will also identify grant management capacity areas needing improvement, and, in collaboration with regional staff, support country programs, proactively address issues and gaps.

A successful candidate must be able to:

  • Promote trusting relationships internally and externall
  • Coach others on the discipline of grant management and donor engagement
  • Promote accountability and transparency within operational units and within the organization
  • Leverage resources and information effectively to empower the organization’s staff to manage institutional donor award mechanisms
  • Demonstrate solid knowledge and ability to manage risk and complexity with minimal or no guidance in the full range of award related situations
  • Represent the organization’s institutional donor funded programs internally and externally with poise and diplomacy
  • Demonstrate an understanding of key capacity strengthening concepts
  • Apply partnership concepts, tools and approaches in workplace consistently
  • Demonstrate basic knowledge and ability in Business Development best practices and principles
  • Support and comply with the organization’s and Global Fund/UNITAID policies and processes for the collection, organization, retrieval, maintenance and dissemination of information
  • Demonstrate basic knowledge and ability in Monitoring, Evaluation, Accountability, and Learning (MEAL) best practices and principles
  • Analyze and synthesize information to understand issues, identify options and support sound decision making

KEY JOB RESPONSIBILITIES:

  • Identify and seek solutions to grant management, compliance and implementation issues
  • Review, revise, and advise country programs on contracts, agreements, grant closeout procedures and other award deliverables as appropriate
  • Understand and advise country programs on donor policies and regulations, and how to put them into practice
  • As needed, serves as liaison between country programs and the organization’s HQ departments, including Global Procurement, Global Finance, Office of General Counsel, Operational Excellence and more – to resolve issues and support grant management in the field
  • Contribute to the development of systems that facilitate improved award administration
  • Support country programs through TDYs as needed (e.g. evaluations, strategic planning, proposal development, etc.)
  • Review reports prepared by the organization’s country programs, and provide feedback on necessary revisions before final donor submission;
  • Participate in grant negotiations with the Global Fund, UNITAID and other donors, ensuring that the organization’s approaches, policies, and structures are adequately explained and taken into account in budgets and planning documents
  • Provide direct operational and technical assistance to country programs during the start-up and implementation phases
  • Coordinate with regions to identify technical support on issues prior to and during grant implementation
  • Assist country programs to complete the Global Fund’s Capacity Assessment Tools and other risk management tools
  • Document and communicate lessons from ongoing grant management to improve field, regional and HQ management and operations of Global Fund grants
  • Contribute to case studies that will promote the organization’s work for Global Fund and the organization’s publications, in collaboration with country program staff
  • Share lessons and key learning from donor interactions, program visits, and meetings

Agency-wide Competencies (for All Staff)
These are rooted in the mission, values, and guiding principles of the organization’s and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Serves with Integrity
Models Stewardship
Cultivates Constructive Relationships
Promotes Learning

Key Working Relationships


INTERNAL: Sister teams within the IDEA Department; Program Impact and Quality Assurance department; other HQ departments; regional and country program staff;


EXTERNAL: Partner BD and technical staff and donor representatives as appropriate

PROFESSIONAL QUALIFICATIONS:

  • Master’s degree in health, international development, or related field.
  • Minimum seven years of relevant experience, including experience traveling and working in low-resource settings.
  • Demonstrated ability to work collaboratively with multiple stakeholders in multiple geographic locations.
  • Experience working on global health, procurement, budgeting, and/or project implementation; and experience managing malaria, TB or HIV projects preferred.
  • Comprehensive familiarity with a broad range of institutional donor technical and cost requirements
  • Familiarity with Global Fund and UNITAID and relevant WHO regulations, policies, procedures and priorities a plus.
  • Excellent interpersonal communication and negotiation skills.
  • Demonstrated experience managing people and processes, leading teams to produce deliverables under tight deadlines and at exceptional quality.
  • Knowledge of the organization’s programs, justice agenda and Catholic Social Teaching principles a plus.
  • Ability and willingness to travel overseas as needed, up to 30% of job time.
  • Fluency and ability to conduct business in English and French required

APPLICATION INSTRUCTIONS:

Interested applicants may send their updated CV and cover letter (preferred but not required) to jobs-4@devex.com. Please note that only shortlisted candidates will be contacted.

This job description is not an exhaustive list of the skills, efforts, duties, and responsibilities associated with the position.

The organization’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

About the Organization

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