Chief of Party - Uganda Learning Activity

  • Executive-level, Full-time staff position
  • Posted on 9 October 2019
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Job Description

  1. Program Management of Planning, Implementation, and Monitoring Activities
  • Define, gain consensus, and redefine the vision guiding implementation; identify and pursue targets of opportunity
  • Develop a work plan with team members and initiate work plans’ implementation
  • Direct and monitor execution of activities within the work plan, ensuring that there is consensus on project objectives; that activities are performed to a high professional standard; and objectives are met
  • Identify issues and risks related to program implementation in a timely manner and suggest appropriate program adjustments
  • Schedule regular meetings with the project team as a vehicle for guiding the project
  • Allocate/reallocate contract resources, manage project budget, and ensure financial health for the project
  • Ensure sound financial management including programmatic, budgeting, spending, projections, and monitoring of payments
  • Determine causes and effects of deviations from work plan
  • Anticipate potential future problems in time to ensure that preventive measures can be taken
  • Using feedback received during project monitoring and evaluation activities propose and implement actions to remedy deviations from the work plan, or to change the work plan
  • Reassess objectives, strategy, and/or plans
  • If appropriate, recommend changes in project objectives and/or contract scope of work
  1. Personnel Management
  • Motivate staff to perform effectively toward project objectives, through communication, team building incentives, and responsiveness
  • Create a positive working environment for all staff and ensure growth and professional development opportunities
  • Define personnel needs and scopes of work
  • Make final selections of personnel to be proposed to client
  • Manage and evaluate work done by team members
  • Conduct annual performance reviews and recommend/internally negotiate salary adjustments
  • Determine whether/when/how to make early termination of field employees
  • Ensure adequate and timely provision of contract-allowed benefits and allowances
  • Deal with personnel issues and concerns of team members, ensuring their welfare and safety along with the Home Office HR team
  1. Communications and Information Management
  • Maintain two-way communication throughout the project with Client, team, home office, subcontractors and other relevant project organizations
  • Communicate with interested individuals, organizations, stakeholders as needed
  • Make formal and informal presentations on request by Client or as needed for other parties
  • Prepare periodic reports to Client on progress towards project objectives
  • Exercise “spin control”
  • Represent Company interests
  • Promote the project among Ministry/client department heads, professional groups, and other relevant people
  • Establish criteria, guidelines, and formats for project plans and reports
  1. Contract Management
  • Execute contract in compliance with contract provisions
  • Manage contract and project finances (budget and funds)
  • Recommend changes in contract and budget
  • Develop input for and guide response to audit questions and client feedback
  • Manage commodity procurement, inventory and general logistics
  • Ensure high quality in fulfilling contract
  • Represent QED by protecting its contractual interests
  • Oversee the performance of partners/sub-awardees
  1. Technical
  • Carry out technical duties
  • Participate in effective information sharing and knowledge management
  1. Other Duties and Responsibilities as Related to Assignment and Position
  • Develop and maintain systems that promote the safety and security of all team members
  • Support identification of growth opportunities in the region for QED and participate in business development as needed
  • Other duties as requested by QED Management and/or Project Director

Qualifications:

  • Master’s degree in international relations or affairs, social sciences, public administration or related field
  • At least ten years of progressively increasing responsibility in managing large-scale and complex comprehensive contracts or awards
  • Preferably, at least five to ten years of experience serving as a Chief of Party, Country Director, or Team Leader for projects involving monitoring & evaluation, learning and adapting, improving business processes, or communication
  • Experience providing strategic design, program planning, and program management services
  • At least three years’ experience living and working in developing country environments, preferably East Africa
  • Knowledge of and experience with USG-funded program management, policies, regulations, and procedures
  • Proven ability to understand client needs, ensure client satisfaction, and deliver timely and appropriate solutions
  • Excellent communication, management, and interpersonal skills
  • Prior proven experience managing programs and partners with large grants and/or subcontracting mechanisms preferred
  • Technical expertise in performance management metrics, including innovations in data collection and analysis preferred

About the Organization

The QED Group, LLC, is a full-service international consulting firm committed to solving complex global challenges through innovative solutions. QED has a 20 years history of evidence based development, which includes more than $3.5 billion in programs evaluated and work in 96 countries around the globe. We are determined to provide all our clients with best-value services so they increase their efficiency, learning capacity, and accountability to the public in an ever more complex and interconnected world.

The Director of Project Management is responsible for leading QED’s Project Management (PM) team and ensuring the successful implementation of all QED projects, including contractual, financial, and operational activities. The Director ensures that QED projects follow all applicable Company and client requirements, and continuously focuses on opportunities to improve internal operations and implement best practices. The Director of Project Management, reporting to the Executive Vice President, is a member of QED’s Management Committee and will work closely with other teams across the Company, including Finance & Accounting, Contracts & Compliance, Talent Acquisition, Human Resources, Communications, and Information Technology. The Director will also coordinate closely with the Technical Services team to ensure that all operational and technical elements of our programs are effectively managed. The Director will also coordinate with QED’s Business Development (BD) team to oversee the PM team’s support of BD activities.

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