Chief of Party - USAID Iraq Performance Management and Evaluation Services

  • Executive-level, Full-time staff position
  • Posted on 27 February 2020
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Job Description

QED is preparing to bid on the upcoming USAID Iraq Performance Management and Evaluation Services. The purpose of this program is to provide utilization-driven support in the areas of project/activity monitoring, evaluation, research, organizational learning, and knowledge management. The primary goal of this contract is to improve performance management at all levels to help the Mission meet Agency requirements, make better informed strategic and management decisions, and advance USAID learning on effective development approaches.

We are seeking a qualified Chief of Party (COP) to lead this anticipated three-year (plus two optional years) activity to be full time and based in Baghdad for the duration of the Activity. S/he will be responsible for overall activity management, quality and timeliness of deliverables, external representation, and coordination with the Client. The COP will provide a strategic vision for managing the program, and will oversee activity tasks to ensure quality work and compliance with contractual obligations and results. The COP is responsible for the quality and performance of work that is performed by staff and sub-contracted to partners.

Responsibilities:

1. Program Management of Planning, Implementation, and Monitoring Activities

  • Define, gain consensus, and redefine the vision guiding implementation; identify and pursue targets of opportunity
  • Develop a work plan with team members and initiate work plans’ implementation
  • Direct and monitor execution of activities within the work plan, ensuring that there is consensus on project objectives; that activities are performed to a high professional standard; and objectives are met
  • Identify issues and risks related to program implementation in a timely manner and suggest appropriate program adjustments
  • Schedule regular meetings with the project team as a vehicle for guiding the project
  • Allocate/reallocate contract resources, manage project budget, and ensure financial health for the project
  • Ensure sound financial management including programmatic, budgeting, spending, projections, and monitoring of payments
  • Determine causes and effects of deviations from work plan
  • Anticipate potential future problems in time to ensure that preventive measures can be taken
  • Using feedback received during project monitoring and evaluation activities propose and implement actions to remedy deviations from the work plan, or to change the work plan
  • Reassess objectives, strategy, and/or plans
  • Oversee training for staff (mainly the field monitors) and build local capacity for monitoring and evaluation staff and/or subcontractors
  • If appropriate, recommend changes in project objectives and/or contract scope of work

2. Personnel Management

  • Motivate staff to perform effectively toward project objectives, through communication, team building incentives, and responsiveness
  • Create a positive working environment for all staff and ensure growth and professional development opportunities
  • Define personnel needs and scopes of work
  • Make final selections of personnel to be proposed to client
  • Manage and evaluate work done by team members
  • Conduct annual performance reviews and recommend/internally negotiate salary adjustments
  • Determine whether/when/how to make early termination of field employees
  • Ensure adequate and timely provision of contract-allowed benefits and allowances
  • Resolve personnel issues and concerns of team members, ensuring their welfare and safety along with the Home Office HR team

3. Communications and Information Management


  • Maintain two-way communication throughout the project with Client, team, home office, subcontractors and other relevant project organizations
  • Communicate with interested individuals, organizations, stakeholders as needed
  • Make formal and informal presentations on request by Client or as needed for other parties
  • Prepare periodic reports to Client on progress towards project objectives
  • Exercise “spin control”
  • Represent Company interests
  • Promote the project among Ministry/client department heads, professional groups, and other relevant people
  • Establish criteria, guidelines, and formats for project plans and reports

4. Contract Management


  • Execute contract in compliance with contract provisions
  • Manage contract and project finances (budget and funds)
  • Recommend changes in contract and budget
  • Develop input for and guide response to audit questions and client feedback
  • Manage commodity procurement, inventory and general logistics
  • Ensure high quality in fulfilling contract
  • Represent QED by protecting its contractual interests
  • Identify issues and risks related to contract management in a timely manner
  • Oversee the performance of partners/sub-awardees

5. Technical


  • Carry out technical duties
  • Participate in effective information sharing and knowledge management
  • Provide overall responsibility for all data collection, monitoring and evaluation, report generation, learning and dissemination activities, and related tasks
  • Ensure quality control and overall responsiveness of MEL technical assistance provided under the contract, including necessary adjustments to operations to fit the requirements of USAID and working environment in Iraq

6. Other Duties and Responsibilities as Related to Assignment and Position


  • Develop and maintain systems that promote the safety and security of all team members
  • Support identification of growth opportunities in the region for QED and participate in business development as needed
  • Other duties as requested by QED Management and/or Project Director

About the Organization

The QED Group, LLC, is a full-service international consulting firm committed to solving complex global challenges through innovative solutions. QED has a 20 years history of evidence based development, which includes more than $3.5 billion in programs evaluated and work in 96 countries around the globe. We are determined to provide all our clients with best-value services so they increase their efficiency, learning capacity, and accountability to the public in an ever more complex and interconnected world.