Chemonics seeks a Commodity Procurement Manager (CPM) in support of the Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) project in Arlington, VA. The PSM project is the primary vehicle through which USAID will: 1) procure and provide health commodities, 2) provide technical assistance to improve partner countries’ management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives. We are looking for individuals who have a passion for making a difference in the lives of people around the world!
The Commodity Procurement Manager serves as the primary interface between our Country Programs team and the Global Supply Chain team on the PSM project for commodity procurement in the field. The CPM supports a portfolio of countries with varying degrees of commodity orders and complexity. This role includes reviewing forecasts and supply plans, receiving requisition orders (ROs) from field offices, coordinating technical and financial validation of the ROs, coordinating with the Global Supply Chain team on fulfillment methodology, and working with field offices to obtain USAID Mission approval on finalized ROs. This is an exciting role where you will have the opportunity to work with multiple teams throughout the supply chain including Integrated Supply Chain Managers, Commodity Team Leads, Procurement Teams, Deliver/Return team, Plan team, and Quality Assurance team, project management teams, and field offices.
Principal Duties and Responsibilities
- Order Entry & Management
- Maintain knowledge on the roles and responsibilities of the PSM project’s Global Supply Chain (GSC) team members, understand how to obtain country-specific commodity information within the GSC system
- Maintain an in-depth knowledge of Chemonics’ and USAID’s requirements for approving health commodity procurement and distribution
- Maintain an advanced knowledge of health commodity products, including the main categories and types of health commodities GHSC-PSM procures
- Ensure supply plans for his/her portfolio are submitted in a timely manner and reviewed promptly. Track supply plan submission/review metrics quarterly and work to minimize timelines
- Monitor forecasted commodity orders within supply plans against orders within the PSM project’s management information system (ARTMIS) for his/her portfolio
- Manage assigned portfolio to ensure they are adhering to PSM’s established order lead times and provide feedback and flag concerns where necessary
- Coordinate processing of ROs for relevant PSM project Task Orders and products
- Monitor ROs within own portfolio throughout life-cycle and ensure visibility of RO status to internal and external stakeholders
- Liaise closely with Commodity Procurement Associates and GSC teams for order management and achievement of project cycle time metrics, as applicable
- Advise the Commodity Security Specialist of process improvement initiatives needed to better order management and improve on-time delivery
- Work with stakeholders to assist countries with order and/or stock transfers to balance cases of overstock and undersupply
- Coordinate late order triaging against inventory levels and contextual information with field offices, project management teams and procurement teams
- Provide regular and quarterly updates to relevant teams and senior level stakeholders on commodity procurements within his/her portfolio
- Communicate regularly with Field Offices to ensure order visibility, and share up-to-date information and needed actions
- Conduct a monthly review of the MFS Commodity portion with a member of the PMU to help support budgeting and commodity funding tracking
- Gather portfolio inputs to regular commodity order reporting (e.g. USAID monthly report, Late & Flagged Order Report), coordinating with field and HQ based teams as needed
- Country Knowledge Management
- Ensure ‘country profiles’ for countries within his/her portfolio are routinely updated and reviewed
- Attend brown bags, workshops or forums on portfolio country specifics and pass on critical information to CPAs and other CPMs
- Partner with Deliver/Return team and field offices to share and maintain knowledge of country specific importation processes, especially regulations and processes for obtaining waivers
- Process Improvement
- Promote PSM data quality efforts
- Collaborate with colleagues on team to put forth, implement and refine policies, procedures, work instructions, and guidance documents
- Report Incident Risk/Continual Improvement Situations that involve portfolio countries and be involved in Quality Management Team process for solutions and improvements
- Support the Forecast and Supply Plan team to improve the internal review process and continually work to involve forecast and supply plans within order management
- Other relevant duties as assigned.
- Bachelor’s degree or equivalent work experience
- Minimum 3 years of work experience, preferably in procurement, supply chain, and/or relevant area
- Resourcefulness, organizational skills, problem-solving skills and initiative to learn.
- Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead effective meetings, presentations, and training courses.
- Strong MS Office skills, attention to detail, and basic VBA and/or PowerBI experience preferred
- Ability to work both independently and as part of a team.
- Experience living or working in developing countries preferred.
- Solid understanding of USAID and other Federal Acquisition Rules preferred.
- Willingness to work overseas for up to 4 weeks per year
- Demonstrated independent thinking, judgment, and respect for others.
- Demonstrated leadership, versatility, and integrity
- English fluency required, secondary language ability preferred
Apply through our Career Center at https://chu.tbe.taleo.net/chu02/ats/careers/requisition.jsp?org=CHEMONICS&cws=1&rid=3067
by April 30, 2019. No telephone inquiries, please. Finalists will be contacted. Applications will be reviewed on a rolling basis. Early applications strongly encouraged as positions will be open until filled.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.