Consultant – Proposal Development

  • Mid-level
  • Posted on 3 June 2019

Job Description

Background to the Assignment

International Medical Corps’ mission in Mali was initiated in 2013 to respond to the humanitarian needs following the conflict and violence in Northern Mali. Since 2013, IMC’s health response in Gourma-Rharous and Timbuktu districts promotes free, quality, curative, and preventive health services in areas severely affected by the conflict in Northern Mali through several interventions namely:

  • Health, nutrition, mental health and psychosocial support (MHPSS), and protection, especially the prevention and management of gender-based violence, and;
  • Epidemiological surveillance systems. IMC is recognized as a key partner of the Ministry of Health and Public Hygiene (MSHP) and has contributed to some MSHP policy initiatives. IMC has helped the local health care system regain self-reliance and credibility by rehabilitating and supplying community health centers, recruiting and training health workers, supervision, coaching and strengthening emergency response, and disease surveillance.

International Medical Corps Mali is preparing to submit an unsolicited proposal to the Swiss Development Corporation (SDC) focused on addressing immediate humanitarian needs in MHPSS for conflict-affected populations and promotion of resilience and sustainability by addressing systemic gaps in Mali’s MHPSS system. The proposal will integrate mental health care practices, gender, and protection.

International Medical Corps recently completed a MHPSS rapid needs assessment in Mali which will support the development of the proposal.

Purpose of the Assignment

Under the general direction of the Regional Coordinator, and technical advice and guidance from the Director of Program Development, the Proposal Development Officer will assist in new business development efforts and manage the development of proposals.

Scope of the Assignment

The consultant will serve as the Technical Application writer and overall proposal manager. Specifically, the Consultant will complete the following tasks:

  • In coordination with International Medical Corps’ Country Office, New Business Development (NBD), International Programs (IP), Technical Unit (TU), and Partner staff, lead and manage the overall program development and proposal process with all proposal team members involved in contributing to the development of the complete submission package; develop and follow a work plan and timeline that addresses the development of all proposal components; develop, manage, and follow effective communication strategies with all International Medical Corps team members and departments;
  • Develop a Technical Application responding to SDC’s call for unsolicited proposals. The Technical Application narrative should (1) be responsive to SDC’s requirements; (2) include a strong technical programmatic design, including a strong justification based on in-depth understanding of the Mali context. As the proposal manager and lead writer, and in coordination with the Country team’s technical program leads, the consultant will draft the technical approach, executive summary, capabilities statement, monitoring and evaluation plan, and any other required supplemental documentation for submission; contribute to identifying and reviewing background materials (research reports, scoping documents, country strategies, etc.) to utilize in writing the technical narrative;
  • Work in close collaboration and coordination with International Medical Corps’ technical and finance teams to develop and finalize a project budget in line with the program’s design and SDC’s requirements;
  • Design and facilitate an in-country Program Design Workshop with all relevant technical and support staff involved in the proposal team, including partner staff;
  • Develop and finalize a results framework based on the program design;
  • Develop all templates for the Technical Application following the specified format, observing page limits, and considering any technical evaluation criteria specified in the call;
  • Prepare the final Technical Application, allowing time for red team review and incorporating feedback from the International Medical Corps Country Office, Desk, Technical staff, and Partners;
  • Ensure alignment of technical proposal with solicitation evaluation criteria;
  • Finalize Technical Application in the required electronic format by the due date agreed upon with International Medical Corps.
  • Undertake other duties as assigned or necessary to a successful proposal submission

Deliverables Description

  • Comprehensive proposal management work plan
  • In-country Program Design Workshop
  • 10-year project operational framework per donor requirements
  • 5-year results framework and log frame per donor requirements
  • Final draft Technical Application and required annexes
  • Final consolidated proposal package of approximately 50 pages, including annexes
  • Travel to the field to research and prepare proposal 80 percent of time (this is an illustrative percentage; the position may require less or more travel depending on International Medical Corps’ needs)
  • Lead proposal team in the development of strategic technical approaches and activities, and write the technical proposal, incorporating oral and written inputs from technical experts and responding to comments provided from reviewers;
  • Participate in regular progress meetings with HQ and Country teams; In collaboration with HQ and country teams, as well as partners, lead the proposal development workshop;
  • Draft original content as needed, ensuring all drafts are complete and within page limits in advance of reviews;
  • Support proposal team in writing other sections of the proposal, developing graphics and text boxes, and reviewing all proposal sections for consistency and compliance;
  • Align with best practices for developing programs, proposals, strategies, and approaches, and adhere to International Medical Corps’ and donor’s requirements, templates and tools;
  • Work in close coordination with Country Office, NBD and technical unit in HQ
  • Participate in and support key country team members at partner meetings related specifically to this program and proposal;

Code of Conduct

All Consultants are required to adhered to and promote International Medical Corps shared responsibility and obligation to report matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are aware of any suggested activities then you have an obligation to report to International Medical Corps.


  • Minimum of Bachelor’s degree required, Master’s degree preferred, or equivalent combination of education and work experience in a relevant competency area.


  • 3 years of experience writing proposals for USAID, other US government agencies, and/or other donors.
  • Excellent writing skills.
  • High accuracy and attention to detail.
  • Strong computer skills that include MS Office and desktop publishing.
  • Ability to work well independently with limited supervision and as a member of a team.
  • Ability to work under pressure and tight deadlines.
  • Ability to travel overseas on short-term assignments.


  • Knowledge of US government.
  • Proven knowledge of USAID RFA and proposal development procedures.
  • Strong analytical and research skills.
  • Ability to assess field program needs.
  • Flexibility for field assignments and travel.
  • Ability to communicate clearly and concisely, both verbally and in writing, to assure prompt and appropriate coordination of proposals and program development plans.
  • Strong computer skills

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

About the Organization

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

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