Consultant RFQ - Portfolio Financial Management, COVAX

  • Posted on 6 May 2021

Job Description

The COVAX Facility (“COVAX”) provides a global solution to the equitable distribution of vaccines to the 190 participating countries and economies. The COVAX Advance Market Commitment (AMC) is an innovative financing instrument that supports the participation of the 92 low and lower-middle income economies in COVAX. Self-financing participants (SFPs) have entered COVAX either as Optional (having the possibility to opt-out of a particular vaccine) or Committed Purchasers. Guided by the WHO fair allocation framework, COVAX will equitably distribute doses to help protect the most at-risk groups. Gavi is working with Alliance partners UNICEF and WHO to ensure that the infrastructure is in place, and the technical support available, for COVID-19 vaccines to be safely delivered to all those who need them.

The Portfolio Financial Management (PFM) team is part of the Finance & Operations Department and provides end-to-end financial expertise to the Country Support Team to ensure compliance with Gavi’s fiduciary policies, procedures, and practices. It also ensures that financial risks identified within the grant portfolios are effectively mitigated and managed in accordance with sound financial management practices, reflected in the grant agreement. Where necessary, and in consultation with other relevant teams, the team develops feasible plans to address the risks. The team oversees the provision of financial support to countries with different levels of complexity and adapts approaches as appropriate. Further, it leads in the provision of Financial Management capacity building support to countries with a view to strengthening and using country public financial management systems. The PFM team also ensures that the most cost-effective means to achieve programme objectives have been considered in grant design.

The operational roll out of COVAX has necessitated a new management structure to oversee this important mandate. The structure is headed by a Delivery Leadership Team (DLT) comprised of senior management, supported by a cross-functional Operational Co-ordination Team (OCT). The two teams provide oversight, support, and guidance to the Country Support team to deliver on the operational roll out of COVAX at a country level. The Consultant will act as a technical support bridge (on PFM related matters) between PFM and the OCT as well as engaging with Country Support at a country level.

The Consultant will provide support in the roll out of the COVAX facility through applying their expertise to the specific risks and related needs which have been identified. In particular:

· The need for clear policies and procedures to be developed for COVAX roll out.

  • The need for agility in ensuring that Gavi’s financial systems can adapt quickly to the fast-changing requirements of the COVAX roll out.
  • The need for new templates and approaches for budgeting and reporting to support any delivery funding to be provided by Gavi.
  • The need for tools and templates to ensure proper monitoring of the use of COVAX funds.
  • The need for reasonable assurance over the management of risks by countries receiving COVAX-funded doses.


The exact scope of work will be flexible due to the fast-changing environment. An indicative task list follows:

  • Stakeholder coordination and management: Collaborate with relevant regional and country partners and manage key relationships; foster an enabling environment at all levels (global, regional, country); represent Gavi at regional/other fora as applicable.
  • Collaborative working with OCT and Finance colleagues to understand the implications of policy directives and new funding initiatives related to COVAX.
  • Develop policies, procedures, tools, and guidance which deliver on the policy changes.
  • In particular, ensure that budget tools/templates, application forms and associated guidance are adjusted to cater for new approaches.
  • Ensure financial reporting tools/templates are developed to keep a track on Gavi’s investments.
  • Set up and maintain COVAX budget and reporting financial tracking approaches.
  • Using an agreed risk assurance model for COVAX, engage in the contracting of Monitoring Agents or other assurance providers.
  • Assist country teams in risk assurance planning decisions, scoping and engagement of assurance providers.
  • Review applications for COVAX delivery cost, including budgets, value-for-money, and delivery strategies.
  • Review risk assurance plans and propose changed arrangements. Assist in the implementation of independent assurance providers and other fiduciary risk improvements.
  • Monitor progress of grants and assurance plans, supporting the country team in calls and meetings as required.
  • Support portfolio reporting and analysis.
  • Present financial progress and other PFM-related topics at OCT and PFM team meetings.
  • Develop data and presentations for stakeholder engagement.
  • Present COVAX progress and findings to external audiences.
  • Provide ad hoc advice across all teams involved in COVAX.

Key competencies expected:

  • Teamwork – focus on collaborative working across several teams with different skills and competencies.
  • Flexible mindset – being able to ‘think on your feet’ and adaptable to fast changing circumstances.
  • Results-focused – being driven by the results and highly focused on the end product and objectives.
  • Resilience – showing patience and strength of character in dealing with difficult situations and setbacks.
  • Country-focus – understanding that everything, in the end, comes back to countries and the clients we serve.
  • Stakeholder engagement – high quality engagement at high level to ensure that initiatives move forward.

Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistent with the department needs.


The successful candidate will be required to have the following qualifications and work experience:

Academic Qualifications:


  • University Degree or Diploma in Accounting, Finance, Business Administration and Management, Auditing.
  • A professional certification in Audit, Accounting or Financial Analysis.


  • Master’s Degree in Accounting, Finance or Auditing.

Work Experience:


  • Minimum 10 years of demonstrated progressive experience in the areas of public financial management, financial analysis, and decision-making, obtained with an international accounting firm, bilateral or multilateral aid agency, government department, industry, or a commercial or development bank.
  • Experience in financial, regulatory, and grant-making or contracting processes.
  • Public and Global Health experience/exposure, including engagement with senior officials at Ministries of Health and Finance and enabling country structures such as Auditors General.
  • Familiarity with financial management in Gavi-implementing countries, and a first-hand knowledge of assessment and capacity building approaches and techniques, in developing countries.


  • Experience of working with bilateral and multilateral development agencies, including an aptitude for, and knowledge of, current issues in development with a focus to health and immunisation.
  • Experience of managing external consultants, especially in the context of outsourced critical tasks.
  • Knowledge in fraud detection and a first-hand experience in investigation.
  • Sound knowledge of internal controls, International Public Sector Accounting Standards (IPSAS), internal audit, supreme audit institutions (SAIs) and good understanding of risk management.


  • High level analytical and policy / procedures development skills.
  • Negotiation and conflict management experience.
  • Excellent computer literacy specifically with Microsoft office products (word, excel, PowerPoint, access. etc.).

· Excellent oral and written communication skills.

· Excellent presentation skills

  • Ability to work successfully in an international environment and with extensive travel.
  • Good knowledge of institutional or organization policies, systems, and procedures.
  • Ability to work in a multi-cultural environment with cross functional and multi-disciplinary teams in a collaborative style.
  • High standards of personal conduct and integrity.

Note: short-listed candidates may be asked to complete a timed test to demonstrate their data management, analysis, and communication skills.


  • Written and spoken fluency in English.
  • Fluency in French is an asset.

Key Contacts:

The Consultant shall work closely with the following key stakeholders and teams at Gavi:

  • Senior Country Managers and Regional Heads within Country Support Team.
  • COVAX Team
  • Operational Co-ordination team (OCT).
  • Collaboration with other teams in Secretariat.

Duration of Assignment: Twelve (12) months (with possibility of extension).

Location: Gavi Alliance HQ, Geneva, Switzerland or remote (subject to discussion)

Selection Process and expected timelines.

  • Interested parties should respond by completing Annex One and returning their application before midnight on the Closing Date.
  • Gavi will shortlist and invite for written tests and/or interviews (1-2 weeks)
  • Contract negotiation and signature (1-2 weeks)

If you wish to apply, please visit our Careers webpage and apply by sending your application to with the title 047-2021-GAVI-RFQ - “Consultant Portfolio Financial Management - COVAX ” before the closing date of May 14th 2021.

About the Organization

Gavi, the Vaccine Alliance is a public-private partnership committed to saving children's lives and protecting people's health by increasing equitable use of vaccines in lower-income countries. The Vaccine Alliance brings together developing country and donor governments, the World Health Organization, UNICEF, the World Bank, the vaccine industry, technical agencies, civil society, the Bill & Melinda Gates Foundation and other private sector partners. Gavi uses innovative finance mechanisms, including co-financing by recipient countries, to secure sustainable funding and adequate supply of quality vaccines. Since 2000, Gavi has contributed to the immunisation of nearly 822 million children and the prevention of more than 14 million future deaths.

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