Contract and Grants Manager

Arlington, Virginia, United States
Apply by 12 April 2018
Posted on 13 March 2018

Job Description

The Office of Contracts and Grants (OCG) provides subject matter expertise on donor compliance, subaward management, and policies to maintain Blumont’s reputation, credibility and track record as the leading innovative organization in the global humanitarian and engineering sectors.

The Contracts and Grants Manager works closely with the members of Finance, Legal, Business Development, and program teams to ensure donor regulatory and contractual compliance, under the supervision of the Assistance Vice President, Contracts and Grants. We seek someone with the experience and expertise to understand funder terms and conditions to ensure compliance.

Specific Job Functions:

Pre-Award

  • Review of RFPs/ RFAs & Prepare Compliance Matrix for proposals;
  • Attend all Proposal Meetings;
  • Prepare Procurement Files, verify eligibility, obtain Cost Data, negotiate rates;
  • Review Cost Proposals for reasonableness and realism;
  • Answer or coordinate answer to allowable or other compliance questions;
  • Provide assistance to Business Development team;

Award Negotiations:

  • Provide first review of the award;
  • Coordinate negotiation and clearance by AVP, Contracts & Grants.

Post Award:

  • Prepare Award Brief;
  • Attend Start Up Meetings;
  • Prepare initial subcontract/Sub-grant documents for Teaming Partners;
  • Coordinate preparation of Template Packages for Field Teams (Grants, Procurement, Service etc., agreements and procedures);
  • Arrange for Procurement and Grant Management Training;
  • Ensure compliance with federal regulations and donor-specific requirements.
  • Provide innovative, solution-oriented support to Project Administrators and others on terms and conditions of active awards, including any restrictions and possible risks;
  • Draft and negotiate subawards and subcontracts within the program portfolio including flow down provisions for subawards;
  • Create and maintain Contract/Award File, including all modifications;
  • Participate in modification negotiations;
  • Attend Close-Out meetings and complete Contracts and Grants Close-Out requirements.

Other:

  • Maintain Award Database;
  • Deliver field based training on Procurement/Grants Management as required;
  • Identify regulatory, contractual, legal and financial compliance requirements associated with USG, UN, and other donor funding;
  • Provide resources and information on compliance requirements. Prepare and make formal presentations, as needed, for internal and external audiences;
  • Develop and maintain tracking systems on compliance issues;
  • Provide regularly scheduled updates to the AVP, Grants and Contracts;
  • Assist with preparing files, including reviewing awards, for auditors, and reports to respond to auditors’ questions; and
  • Manage Special Projects as assigned.

Required Skills & Experience:

  • Bachelor’s degree in Business, Finance, Economics, Political Science, Law or related field.
  • 5 to 10 years of experience working with US federal grants, cooperative agreements, and contracts
  • Working knowledge of 2 CFR 200, 22 CFR 226 and 22 CFR 228.
  • Experience with FAR, ADS and AIDAR Supplement.
  • Strong preference for candidates with 3+ years of experience in USAID contract and financial assistance award administration with one or more major contractors and/or NGOs.
  • Advanced knowledge of Microsoft Office and Excel.
  • Fluency in English.

Success Factors:

  • Ability to deal with ambiguity and change.
  • Strong communication and organizational skills.
  • Ability to coordinate and lead team members.
  • Excellent interpersonal skill, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team.
  • Establish and maintain positive working relationships with donors and program staff.
  • Ability to analyze and propose solutions to problems.
  • Ability to work independently and as part of a group.
  • Ability to work effectively in a fast-paced and changing environment and to handle multiple tasks and demands, establish priorities, and work effectively in a deadline driven environment.
  • Experience or ability to use tools such as SAP S/4HANA application is a plus.

Travel Requirements:

  • Up to 20%

Physical Requirements:

  • Normal Office Conditions.

Blumont is an Equal Opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, Teach America and other national service alumni are encouraged to apply.

About the Organization

Blumont, a charitable, non-profit, non-governmental organization, focuses its operations in regions of the world that present social, political and technical challenges. Blumont specializes in facilitating and supporting assistance that is tailored specifically to those most in need. Blumont works in collaboration with a wide range of organizations in the design and implementation of humanitarian relief and development aid programs, including U.S. and foreign government agencies, bilateral and international donor organizations, international finance organizations, faith-based organizations, advocacy groups, international and local NGOs, and U.S. corporations. Blumont's mission is to reduce the suffering of the world’s most vulnerable groups and provide tools and resources needed to increase their self-sufficiency. We accomplish our mission by implementing targeted cost-effective relief and development programs that improve the lives of these vulnerable groups

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