Contract Specialist

  • Mid-level, Full-time staff position
  • Posted on 12 August 2020

Job Description

The Contract Specialist provides contract administration support to MSH projects under the primary supervision of the Senior Contract Officer. The Contracts Specialist has primary responsibility for daily contract administration of small and medium sized contracts, and works under limited supervision by senior contracts staff. Guidance will be provided related to policy, program objectives, and priorities, and the Contracts Specialist is expected to determine and develop approaches to solutions. The Contract Specialist is aware of, adheres to, and helps educate staff on procurement integrity/organizational conflict of interest standards in all activities. International and domestic travel may be required.

Contract Management
- Perform and manage all contract administration functions for small contracts/agreements as assigned or delegated.
- Provide substantial support to senior contracts staff in the administration of large and complex contracts/agreements.
- Prepare various contract specific approval/deviation/waiver requests for senior contracts staff or for own signature, as assigned or delegated.
- Correspond as necessary with prime contractors and/or other donors for assigned projects, as assigned or delegated.
- Research and document donor related contractual, regulatory clauses/provisions including Federal Acquisition Regulation (FAR), Agency for International Development Acquisition Regulations (AIDAR), standardized regulations, standard provisions, 2 CFR 200 requirements, and other types of donor research as applicable, and prepare written responses to queries.
- Prepare responses to audit questions in coordination with Senior Contract Officers.
- As needed, formally and informally educate project staff on contractual compliance issues and operational topics.
- Negotiate compensation rates for consultants proposed to work on projects. Subaward/Subcontract Administration
- Negotiate subawards/subcontracts, draft the contractual instrument using, and/or adapt corporate templates to comply with donor requirements for contracts/subcontracts/subagreements/grants, etc.
- Draft amendments to subawards/subcontracts as needed.
- Educate subawardees/subcontractors on donor regulations, monitor compliance, perform spot-checks, and provide follow-up training as necessary.
- Monitor regulatory mandated reports and disclosures from subawardees/subcontractors.
- Advise and assist project staff on applying and complying with the applicable regulations governing their work.
- Provide guidance and resolution to a diverse range of complex issues.
- Interpret terms and conditions; advise on regulatory requirements.
- Responsible for the distribution of contract-related information and the maintenance of contract files for assigned projects.
- Keep abreast of, interpret, and provide guidance to staff on donor regulations and policies. General
- Attend Corporate Office meetings.
- As time and duties allow, keep current on regulations and other pertinent information about the various donors and funding organizations currently and potentially funding MSH projects.

- Bachelor’s degree and 4-6 years of experience, or Master’s degree and 2-4 years of experience, or Doctorate and 0-2 years of experience. Experience:
- Demonstrated U.S. government contract management and budget development experience. Knowledge and Skills:
- Strong microcomputer skills and knowledge of spreadsheets and advance word processing: MS-Excel and MS-Word skills preferred.
- Ability to write clearly and concisely.
- Strong organizational skills for managing and coordinating a variety of tasks simultaneously.
- Good interpersonal skills.
- English fluency required (including speaking, writing, understanding, and reading, and the ability to work with contractors, staff, and internal and external stakeholders). Working knowledge of French preferred. Competencies:
- Flexibility to assume a workload which frequently necessitates an adjustment of priorities.
- Firm understanding and sense for the importance of paying attention to detail.
- Ability to provide solutions to a diverse range of complex problems.
- Ability to use judgement within defined policies and practices.
- Ability to work independently as well as in a team-oriented environment. Physical Demands:
- Ability and availability to travel as needed.
- Office environment including keyboard use, pulling drawers, lifting papers less than 10 lbs.

About the Organization

Management Sciences for Health, an international nonprofit organization, is dedicated to closing the gap between what is known and what is done about public health problems. MSH saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 30 country offices and our US headquarters, our staff from 65 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health.

Management Sciences for Health (MSH) is a nonprofit international health organization composed of more than 2,000 people from 73 nations. Their mission is to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health. Together with their partners, they are helping managers and leaders in developing countries to create stronger management systems that improve health services for the greatest health impact.


MSH takes an integrated approach to building high-impact sustainable programs that address critical challenges in leadership, health systems management, human resources, and medicines. Simply put, they support stronger health systems for greater health impact.

Their expertise in these areas falls into the broad categories of management functions—for example, leadership and governance or pharmaceutical management—and health areas like tuberculosis or maternal, newborn, and child health. They apply their expertise by

  • Partnering with governments, local organizations, and communities in developing nations to build their own capacity for long-term health impact;
  • Providing global leadership in critical areas of health management and health care delivery;
  • Bringing the best of MSH from around the globe to the people we serve, working as One MSH with a focus on lasting health system improvements.



Leadership, Governance, & Management

They work with in-country partners to build stronger health systems to improve:

    • the management and leadership of priority health programs, health organizations, and multisectoral partnerships such as The Global Fund to Fight AIDS, Tuberculosis and Malaria, developing a critical mass of managers at all levels of the health system who can lead and inspire teams to achieve results;
    • the management systems of health organizations in the public and private sector, transferring practical approaches and skills to ensure that management structures contribute to sustainable organizational success;
    • the governance and management of health organizations and multisectoral partnerships, facilitating change and transferring knowledge to enable organizations to administer their resources efficiently and scale up their services.


Health Service Delivery

MSH combines extensive public health expertise, proven service delivery approaches, and evidence-based interventions in five critical areas:

    • HIV & AIDS
    • Tuberculosis
    • Maternal, newborn, and child health
    • Family planning and reproductive health
    • Other communicable diseases, including malaria and pandemic and avian influenza

Human Resources for Health

MSH helps governments develop multisectoral strategies and policies to plan and manage their health workforces. We use a comprehensive approach that addresses all the facets of human resources for health needed to achieve an adequate supply of well-trained and motivated health workers. MSH offers capabilities in leadership, human resource management, education, partnerships, policy, and finance to achieve these goals.

Pharmaceutical Management

Vital to our success is a participatory approach to project design and implementation, which cultivates broad-based support from all stakeholders. We also build and improve infrastructure and local capacity to effectively purchase, store, deliver, and use quality essential medicines.

Health Care Financing

MSH helps governments and NGOs assess their current financial situation and systems, understand service costs, and develop initiatives to use existing funds more effectively and generate additional revenue—all with the goal of supporting a nation’s health priorities.

Health Information

MSH has developed proven methods for rapidly strengthening the analysis and use of existing health data—normally at the province, district, and facility levels—without revising existing recording and reporting requirements. With an emphasis on learning through action, district teams undertake assessments of health services, identify gaps in performance, and design solutions to support better decision-making and, therefore, better management of improved services.

MSH has worked closely with the Health Metrics Network of the WHO to develop a comprehensive approach for enhancing the performance of health information systems and data by employing a practical, strategic planning process that can be carried out by national working groups.

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