Contracts Administrator

  • Posted on 29 April 2020
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Job Description

The Contracts Administrator will provide a full range of contract administration services in support of PRB’s programs. The Contracts Administrator will support PRB through four primary functions: (1) interprets government and other funder rules, regulations, and requirements; (2) supports procurement of goods and services from vendors and consultants; (3) supports preparation and monitoring of subawards; (4) prepares individual financial/business proposals. This is position is located in Washington, D.C., and reports to the Program Finance & Operations Director.

Responsibilities:

  • Prepare, negotiate, and review contracts, subawards, subcontracts, modifications, and teaming agreements; perform necessary due diligence including subawardee risk assessments;
  • Review, improve, or develop policies and procedures to facilitate adherence to Federal regulations and award terms;
  • Prepare PRB’s contractual correspondence with agreement or contracting officers, including key personnel approvals, budget revisions, subawards/subcontracts, and waivers;
  • Guide project staff on contractual questions based on knowledge of agreement terms and conditions, federal regulations (especially 2 CFR 200, OMB Uniform Guidance, to an extent FAR and AIDAR), and PRB policy;
  • Maintain contract files in Salesforce system;
  • Contribute to special reports developed for senior management;
  • Prepare and conduct project meetings, including delivering detailed briefings to the project and accounting teams that will assume administration of the contract or subcontract following the award;
  • Contribute to preparation of SF294 (Subcontracting Report for Individual Contracts) and SF295 (Summary Subcontract Report);
  • Support development of cost proposals, ensuring compliance with the funding agency’s pricing requirements and presentation formats. Develop budgets, budget notes, representations and certifications;
  • Carry out detailed quality control reviews of budgets and business proposals developed by other staff of PRB;
  • Other duties/special projects as assigned.

Qualifications:

  • Bachelor’s degree in one of the following or related fields: business and business administration, international business and law, or finance;
  • Advanced degree or contract management certificate preferred;
  • 5 years of relevant experience in grant administration (preferred) or contract management, preferably for USAID cooperative agreements;
  • Experience developing price proposals and budgets for Federal cooperative agreements, grants, or contracts strongly preferred;
  • Full range of contract administration experience including award negotiations, subawardee monitoring, procurement, performance auditing, and dispute resolution;
  • Experience in international health and development programs preferred;
  • Knowledge of Federal Government regulations. Familiarity required with OMB Uniform Guidance and Federal Travel Regulations. Familiarity with the following preferred: FAR, AIDAR, DFID Standard Terms and Conditions, GSA Multiple Award Schedule (previously MOBIS and PSS).
  • Proficient in Excel, MS Word, and other computer systems;
  • Excellent oral and written communication skills;
  • Excellent organizational skills, ability to work independently, assess priorities, and manage a variety of activities, paying attention to detail under tight deadlines;
  • Must be legally eligible to work in the US.

Salary and Benefits: Salary is commensurate with qualifications and experience. PRB has an excellent benefits package, including generous health, leave, and retirement programs.

Applications: Please remember to attach a resume and cover letter in the documents section. Applications without cover letters will not be considered.

About the Organization

The Population Reference Bureau informs people around the world about population, health, and the environment, and empowers them to use that information to advance the well-being of current and future generations. Inform. PRB analyzes complex demographic data and research to provide the most objective, accurate, and up-to-date population information in a format that is easily understood by advocates, journalists, and decision makers alike. Empower. Our commitment to putting information into action sets us apart. PRB builds coalitions and conducts workshops around the world to give our key audiences the tools they need to understand and communicate effectively about population issues. Advance. PRB works to ensure that policymakers in developing countries and in the United States rely on sound evidence, rather than anecdotal or outdated information, when creating population, health, and environmental policies.

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