Contracts and Pricing Manager II

  • Mid-level, Full-time staff position
  • Posted on 9 March 2020
  • Chapel Hill, North Carolina, United States | Durham, North Carolina, United States | Raleigh, North Carolina, United States
  • Closing on 8 April 2020
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Job Description

Why Choose IntraHealth

IntraHealth International is a global health nonprofit that has worked for 40 years in over 100 countries. We improve the performance of health workers and strengthen the systems in which they work so that everyone everywhere has the health care they need to thrive.

IntraHealth’s programs generate long-term social and economic impact to keep communities around the world healthy, strong, and prosperous. And our dynamic staff are passionate about global health and committed to excellence.

Join us. The future of global health starts here.

Summary of Role

IntraHealth International is seeking a Contracts and Pricing Manager to be based in the Chapel Hill, North Carolina office. The Contracts and Pricing Manager will support a portfolio of projects throughout the award lifecycle – leading the budget development and pricing of cost proposals in coordination with Business Development (BD) and Programs; negotiating incoming awards and drafting subawards; and reviewing procurements for compliance with IH policy. S/he will cultivate, establish and maintain positive working relationships with internal and external clients globally. As a Contracts and Pricing Manager II, s/he will develop and refine contracts and pricing procedures, tools and templates and will manage 1-2 departmental priority projects each fiscal year. S/he will report to the Director of Contracts & Grants.

Essential Functions

Client Relationships

  • Establish close working relationships with Business Development (BD), Programs, country office financial and senior management staff.
  • Provide input on value for money and other win strategies to ensure adherence to principles of cost realism, allowability and compliance with IntraHealth and donor requirements.
  • Liaise with partner (i.e. subrecipient/subcontractor or prime) organizations as the budget manager. Provide cost proposal instructions for subs and negotiate compliant cost proposals.

Responsibilities Include:

Pre-award

  • Serve as the budget manager during the proposal development process, providing oversight and instruction to members of the cost team to meet internal deadlines and submit cost competitive proposals.
  • Review solicitations, including Requests for Proposals (RFPs) and Requests for Applications (RFAs), interpreting budget / cost proposal and compliance requirements.
  • Coordinate internal communications, reviews, and approvals to ensure cost proposals meet donor requirements, are responsive to RFA/Ps, follow internal protocols and meet internal deadlines. Lead budget review meetings and participate in mid-term and corporate technical review meetings.
  • Partner with BD and Programs to provide leadership to the cost proposal strategy, such as establishing partner budget ceilings and budget structure.
  • Ensure the effort to gather costing information to develop a cohesive budget.
  • Prepare cost application guidance and templates (including budget and budget narrative) for subrecipient/contractor organizations and share with the BD Manager during the proposal process.
  • Conduct pre-award surveys of subrecipients and document risk assessments.
  • Review subrecipient/subcontractor budgets for cost allowability, reasonableness and realism in relation to proposed scopes of work and share feedback with Proposal Manager and/or subs, as appropriate. Negotiate NICRA equivalents and overhead/administrative costs with local subs, as necessary.
  • Update budget and budget narrative throughout the BAFO process, preparing the fringe benefits, NICRA and other sections of the narrative and collecting revised budgets, budget narratives, and scopes of work from program staff and subs, as applicable. Review alignment of IntraHealth and subrecipient budgets and budget narratives.
  • Ensure named contractors under assistance applications are competitively bid or noncompetition is disclosed in the budget narrative, in accordance with IntraHealth’s procurement procedures.
  • Review cost share plans and narratives developed by the Program team and work collaboratively to finalize plans.
  • Work with the Director to obtain approval from the VP of Finance and Administration for the proposed cost share, fee, mark-up and discounts included in cost proposals and sub budgets.

Post award

  • Draft and negotiate incoming and outgoing legal agreements and modifications, ensuring risks are mitigated for IntraHealth and the inclusion of applicable funder requirements.
  • Prepare Award Briefs and participate in Award Kickoff Meetings, communicating key compliance requirements and reviewing planned subaward and procurement activities. Update and redistribute with each incoming award modification.
  • Prepare procurement flow down provisions under newly negotiated awards and distribute to the Procurement Manager, Senior Technical Manager (STM), Chief of Party (COP), and other field-based procurement staff. Update and redistribute, as applicable, upon execution of incoming award modifications.
  • Review procurement requests (consultant and service agreements, purchase orders, leases) for accuracy and compliance with IntraHealth policy and procedures and award conditions.
  • Seek prior approvals, waivers and requests for modifications from funders, as applicable.
  • Maintain and update C&G data in a timely manner in finance business systems and tracking tools (e.g. Serenic Awards Vision, SharePoint, Amber Road, etc.). Review monthly reports and certify data annually to ensure accuracy of data for accounting and audit purposes.
  • Maintain and apply knowledge of funder rules and regulations (including but not limited to the Uniform Guidance/2 CFR 200/45 CFR Part 75, USAID Mandatory Standard Provisions, FAR, AIDAR) and advise and provide training to implementation teams on best practices, compliance and risk management and mitigation strategies and tools.
  • Provide support, advice, mentoring, training and coaching to US and country-based staff, including country-based C&G Officers, in all areas of award management and C&G policies and procedures.
  • Contribute to the development and improvement of C&G business processes, systems, policies and procedures as needed.
  • In concert with C&G colleagues, facilitate the development and delivery of training on C&G policies and funder compliance for headquarters program and country-based staff.
  • Travel to country field offices and funder offices as necessary.

Requirements:

  • Master’s degree in Business Administration, Finance, or related field and at least 8 years of relevant work experience or a Bachelor degree and at least 12 years of relevant work experience
  • Experience negotiating contracts and leading cost proposal development
  • Knowledge of USAID and other Federal programs fiscal and compliance requirements, cost principles, and practices
  • Private and multi-lateral funder experience preferred
  • Four (4) years of progressively responsible pricing experience preferred
  • Demonstrated experience leading and communicating as part of a cross-functional team which may represent a wide range of interests and needs
  • Knowledge of the FAR and clear understanding of the differences between contracts and cooperative agreements and their requirements and terms and conditions
  • Demonstrated problem solving skills related to budget development and costs estimates
  • Comfortable with a team approach to management and demonstrated ability to prioritize and manage several major activities simultaneously
  • Excellent time management skills
  • Ability to independently exercise judgment and to work both independently and as a member of a team
  • Ability to use various software applications, such as MS Excel, relational databases, statistical packages, and graphic packages to assemble, manipulate, format data and/or reports to support the costs proposal process and collection of costs inputs
  • Fluency in French preferred
  • Ability to travel internationally and domestically up to 25% time

Summary of Benefits

IntraHealth International, Inc. is a great place to work and prides itself on its comprehensive benefits package. We offer competitive salaries and a dynamic inclusive work environment which supports health workers so they can improve the lives of people throughout the world.

IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To apply and learn more about IntraHealth Careers @: http://www.intrahealth.org/section/careers

Learn more about “Who We Are” @: http://www.intrahealth.org/section/about-us1

About the Organization

Dedicated to strengthening health workers and the systems that support them, IntraHealth International has served the public health needs of developing countries for 30 years. We bring about positive change by harnessing the potential of technology, valuing the power of partnership, and maintaining a sharp focus on the health worker. To help close the gap in access to health care we have developed and share a depth of expertise in: •Health workforce and systems strengthening •Health worker training and performance •eHealth solutions •Maternal, newborn and child health •Family planning and reproductive health •HIV/AIDS and tuberculosis prevention, treatment and care •Malaria prevention and treatment •Gender equality. Founded in 1979 as the Intrah program at the University of North Carolina School of Medicine, IntraHealth incorporated as an independent nonprofit organization in 2003. We have worked in more than 75 countries throughout our history, and currently have programs in over 30 countries in Africa, the Americas, Asia, and Eurasia. Our work is funded by the US Agency for International Development (USAID), the US Centers for Disease Control and Prevention (CDC), the Bill & Melinda Gates Foundation, the David and Lucile Packard Foundation, the William and Flora Hewlett Foundation, Pfizer, Inc., the Tides Foundation, and by individual contributors. IntraHealth’s main office is in Chapel Hill, North Carolina. We also have offices in Washington, DC, Armenia, Ethiopia, Guatemala, India, Kenya, Lesotho, Mali, Namibia, Rwanda, Senegal, South Africa, Southern Sudan, Swaziland, Tanzania, Uganda, and Zambia.

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