Location: Kyiv, Ukraine
PIN in Ukraine
Starting date: as soon as possible
Duration: 24 months with possibility of extension (6-months’ probation period)
Languages: English (mandatory), Ukrainian/ Russian (asset)
People in Need (PIN) is a Czech NGO that provides relief and development assistance in over 20 countries around the world. Formed in 1992, PIN has grown to be the biggest organization of its kind in Central Europe, providing relief where it is needed, and empowering civil society in Czech Republic, Eastern Europe and Caucasus, Africa, MENA and Asia.
PIN Relief and Development Department (RDD) has been active in Ukraine since 2014 and is one of major humanitarian organizations operating in eastern Ukraine, working in both government-controlled areas and in non-government controlled area, with three offices (Kyiv, Sloviansk, Stakhanov/ Kadiivka), 120 staff (national and international) and 7M EUR annual budget. The main donors are ECHO, OFDA, UNICEF, UHF. PIN is the lead of ECHO-funded ACCESS Consortium, established in 2017 and consisting of five international and national organizations.
About the role
Currently, in the context of eastern Ukraine and nexus, PIN seeks to achieve a smooth transition from emergency humanitarian assistance towards early and longer-term recovery, stabilization and peacebuilding efforts in the region. Humanitarian aid will continue to be provided to the most vulnerable people affected by the conflict, notably along both sides of the contact line and in non-government-controlled areas (NGCA).
For PIN’s activities in Ukraine, please see https://www.clovekvtisni.cz/en/humanitary-aid/country/ukraine.
The Country Director (CD) is the main representative of PIN in the country and is responsible for strategic leadership of the Country Program (CP). CD has a close oversight of programs, operations, communications and advocacy, and security. Many of the CD’s responsibilities consists of medium- and long-term activities, such as strategic planning, establishment and maintenance of managerial procedures and staff development through supporting, motivating and engaging the country program’s staff. The CD is also responsible for internal and external representation, fundraising and country program’s economy.
Reporting relations and Interdependencies with other functions
The CD reports to Eastern Europe and Caucasus Regional Director. The counterpart of the CD at HQ level is the Desk Officer (DO). CD consults with DO on all decisions of strategic importance and collaborate extensively in the management of the country program. CD line manages Programs Director, Head of Systems and Operations, Advocacy Manager, Communications Manager, Security Manager, NGCA Area Manager and Head of ACCESS Consortium. CD leads the Senior Management Team (Programs Director, Head of Systems and Operations, Emergency Director).
The CD is main counterpart for donors, government and regional administration stakeholders, partners, other agencies, etc.
- Develop and implement the Country Program in accordance with the strategy and priorities of PIN in Ukraine
- Together with the Senior Management Team (SMT), provide the direction and ensure shared vision
- Lead the program implementation, country program economy, security
- Lead the Country Program team ensuring the transparency of decision-making processes and overall coordination of all its operations, building and maintaining strong, committed and engaged team with high morale
- Build and strengthen PIN’s position and reputation in Ukraine
- Apply leadership models and tools in changing context
- Establish effective organizational structure and communication protocols
- Supervise the organization’s programs ensuring compliance with internal and external procedures.
- Lead medium-term and long-term strategic planning, organizational and staff capacity development, establish and maintain managerial procedures, recording and putting in use of lessons learned and capacity building
- Oversee the risk register updates and mitigation; report CP status to HQ on regular basis, using the established reporting tools and channels
External relations, representation and fundraising
- Oversee and approve HR bi-annual plan, including capacity building plan and budget based on thorough needs analysis
- Ensure coherent policy towards recruitment is implemented, oversees remuneration and benefits across the country program and its compliance with local/international legislation.
- Represent PIN at meetings with government partners and media, regional and local authorities, donors, local agencies, clusters, coordination bodies and other relevant stakeholders, at all levels of program implementation and PIN positioning
- Network among donors and key stakeholders to actively seek funding opportunities in development sector.
- Contributes to development of new programs or projects, and in line with PIN country strategy and PIN Relief and Development Department strategy.
Key competencies and skills
- Ensure that all security and safety rules (SOPs) are set-up, followed and regularly reviewed
- In cooperation with Security Manager and PIN HQ security department ensure that security measures are adequate to situation
- Incident management: participate and/ or lead critical security interventions
- Follow the investigation policies and internal procedures.
- At least five years of progressive relevant experience in senior management roles, incl. Country Director role
- Experience in early recovery and development programming, preferably in the region
- University degree in relevant field
- Understanding of the nexus and experience in its implementation
- Solid leadership and staff management skills, with a record of managing large, diverse teams and contributing to the capacity building to national and international staff
- Excellent networking, partnership building and representation skills
- Proven track in leading the organization through change/ transition
- Experience in management, fundraising, project development, donor liaison
- Knowledge of institutional donor environment, proven experience with donor relations, proposal development and external communications
- Experience with strategic program planning, project cycle management, knowledge of the institutional donor environment, including the EC, ECHO, DFID, USAID, UNICEF etc.
- Familiarity with the conflicts’ settings
- Excellent communication skills, excellent spoken and written English
- Knowledge of Ukrainian/ Russian is an asset
- Dynamic and result-oriented with ability to organize and plan effectively, responsible and systematic
- Reliable and self-reliant personality
- Critical analysis and problem-solving skills
- Ability to work in difficult conditions and under pressure
- Cultural sensitivity
- Strong ability and willingness to transfer knowledge
- Willing to travel extensively within the country (long distances)
How to apply
- Salary range: 3 850 – 4 050 EUR per month
- Type of contract: consultancy contract or Czech employee contract for EU citizens
- Work experience with professional and flexible International NGO, the largest in Central-Eastern Europe
- Possibility to obtain family policy
- Accommodation allowance
- 2 flights to home country (or equivalent) per year
- Costs of visas and vaccination covered
- 25 days of annual leave per year
- Medical helpdesk (provided in English)
- Travel insurance (covers health care outside of country of origin, incl. repatriation)
- 10-days Induction Training at PIN Headquarters in Prague and participation in annual meetings n Prague
Are you interested in this position? Send us your CV and short cover letter (in English). Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.
People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies).
About the Organization
The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.
Throughout the 25 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.
We are part of Alliance2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectivity both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe.