Delivery Associate

  • Entry-level
  • Posted on 28 September 2020

Job Description

Programme Background

Sustainable Energy and Economic Development (SEED) is a £37.5 million programme that aims to support provincial economic development and sustainable energy in Pakistan. It will support the province of Khyber Pakhtunkhwa (KPK), to plan and finance the infrastructure and investment it needs for growth, jobs and prosperity. The programme will also address Pakistan’s energy crisis by providing innovative financial solutions to industry for the adoption of sustainable energy practices. Within SEED, ASI has been contracted to deliver the first component - Improved Economic and Urban Planning in Khyber Pakhtunkhwa (KP) – with a budget of £15 million. The outcome of the programme will be public and private investments generate greater economic, social, and environmental returns. The programme will be managed by the UK’s Foreign, Commonwealth & Development Office (FCDO).

Context

SEED will tackle two binding constraints to economic and urban development in Pakistan: weak planning and an unreliable and unaffordable energy supply. Component 1, the focus of this programme, will deliver specialised technical assistance on areas such as urban and economic planning, expertise in key economic and urban development sectors (e.g. transport, energy, industrial zones, housing, and private sector development), conducting analytical studies, engagement with government counterparts, and ongoing monitoring, evaluation, and learning. Through this there are opportunities for KP to become more climate resilient and adaptive, by making adaptations to its strategies, its planning systems, and by selecting and implementing specific projects. The purpose of this role is to lead SEED’s approach on how to support GoKP to do this in the sector.

Objective

The Delivery Associate’s key objective is to support efficient delivery of programme components and specific interventions as per work plan as well as provide required support to Intervention Managers and component leads in programme implementation phase. Delivery associates will work to support the component Leads to deliver SEED workstreams. They will assist in managing the interventions in their designated component, being accountable for the timely production of deliverables, and for risk management on interventions. They blend research capabilities political intelligence, attention to detail, and quality communication, whilst working dynamically across interventions. In short, they must draw together the skills and characters of their teams to produce the interventions targeted results.

Deliverables

· Implementation ToRs

· Implementation closure reports

· Weekly updates to team leadership on work in progress

· Monthly short brief on deliverables and any challenges

· Minutes of the meetings as and when required

· Assist in knowledge management for assigned components

Tasks

The consultant will be responsible for the following tasks:

Implementation

· Assists intervention manager & component lead within designated components, supporting the delivery of project team members, ensuring timely delivery of tasks and deliverables to a high quality, and managing risk within these interventions

· Assists in develops quality relationships with GoKP counterparts, leading on day to day engagement at the delivery level if necessary.

· Ensures results and learnings are captured to enable highly quality decision making and reporting (in line with the monitoring, evaluation and learning plan – to be defined in Inception)

· Supports Project Management Unit (PMU) to define resourcing needs for their workstream on a 1-3 monthly rolling basis

· Supports the component lead in defining the outputs, deliverables, activities, and resourcing requirements for interventions

· Regularly reviews and makes recommendations for adapting workstream strategy and results chains, in line with SEED review cycle, or more frequently where necessary

· Supports workstream lead in work-planning

· Supports quarterly reporting for FCDO and the SEED Steering Committee

· Supports ad hoc reporting as required for GoKP or FCDO

· Oversee variable aspects of assigned programme components and provide direct assistance to ensure timely implementation.

· Review implementation and gather data on execution.

· Undertake required preliminary research for designated work stream where applicable.

· Work with the component team, including Component lead, IM and consultants in delivering specific outputs.

· Oversee component outputs, create and deliver reports, analyse data from programme execution, and any other duties as determined by IM and Component Lead.

· Apply communication and management skills to coordinate within SEED as well as identify client needs and organize them into an actionable plan.

Further Responsibilities and Attributes

· Working Politically

o Supports a culture of working politically

o Understands the incentives of key stakeholders, and how to influence and adapt to these in order to achieve the intended impacts  

o Builds relationships with key stakeholders and influencers  

o Shares political insights with the SEED leadership team

· Adaptive Management and Innovation 

o Promotes a culture of adaptation and innovation within the programme (e.g. experimentation and hypothesis testing), including acknowledgement of and learning from failure  

o Takes an evidence-based approach to management decision-making; interventions and work-steams are scaled up or down, or dropped altogether, based on timely information regarding what is and is not working, for who and why and/or material changes in the operating context

· Mainstreaming gender and inclusion 

o Supports a team culture where all staff value and respect each other, where discrimination is unacceptable so that the team can translate internal working practices into inclusive delivery of impact

o Engages key stakeholders on the programme’s commitment to gender and inclusion

o Ensure that gender and inclusion targets are suitably incorporated within the Private Sector Investment strategy and implementation of projects

o Enables gender, inclusion and ‘do no harm’ to be an integral part of strategic (re)design decisions (e.g. through gender advisor’s participation in management meetings and/or gender analysis to inform interventions)

· Risk and Financial Management

o Leads regular discussions to identify and assess risks/issues, to assign risk ownership and to follow up on implementation of mitigating actions (at least monthly) 

o Escalates risks of significant workplan deviations, or other significant risks to the PMU

o Discusses budget implications of decisions with PMU 

· ICT and Knowledge Management 

o Ensures all key technical documents are stored in shared team files  

o Supports PMU to ensure the team adhere to company policies  

o Sets and encourages a culture of responsible information management, ensuring any protocols are followed, and reporting any information loss incidents (or near misses) to PMU 

Duration: (Full-Time)

Management/Reporting

The consultant will discuss any contractual matters with specified project manager , while report to one of the Component leads for all deliverables & tasks assigned.

Values and Obligations

· All members of the SEED team are expected to adhere to the following values and obligations:

· At all times working collaboratively and openly with other members of the SEED team, proactively providing guidance, advice and sharing experiences in order to solve problems, overcome challenges and manage risks together.

· Free and open sharing of information gained from government counterparts, FCDO or other international projects with other members of the team.

· Respect for the confidentiality of the SEED team’s discussions, assessments, decisions and plans or agreements with FCDO; sharing information with external parties only when authorised to do so by the Team Leader or Deputy Team Leader.

· Adhering to decisions taken by the programme’s leadership and taking collective responsibility for implementing those decisions and communicating them to counterparts or other external parties.

· Ensuring they have an accurate understanding of policies and decisions made by FCDO that relate to SEED, and respecting and adhering to those policies.

· Complying with the channels set out by ASI for all communications with FCDO through the SEED leadership structure.

· Careful coordination with other team members of communications and meetings with government counterparts to ensure coherence of technical advice and as efficient use of counterparts’ time as possible.

· Constant monitoring of risks to the delivery of SEED activities and achievement of objectives, as well as the reputation of SEED and FCDO, and swift referral of those risks to the Team Leader and Deputy Team Leader.

· Advisers are obliged to look out for and report human rights abuses known and rumoured to have taken place connected with or undertaken by our counterparts. In the event that advisors gain information about any such abuses they should report the matter in line with the procedure contained in the SEED Human Rights Assessment and Framework document.

· Professional coordination with other internationally funded programmes supporting SEED, including briefing those programmes when requested by the Team Leader or Deputy Team Leader.

· Contribute constructively to team meetings, development of workplans, risk assessment, progress reviews and report writing, as well as external evaluations by FCDO or its independent evaluation advisers.

· Complying with SEED’s media policy of referring all inquiries from the media to the Team Leader and Deputy Leader before responding in any way to those inquiries.

· All meetings with officials from FCDO should be minuted and those minutes shared with the Team Leader and Deputy Team Leader at the earliest opportunity.

· Maximising the impact of the programme’s limited resources by ensuring expenditure on travel, accommodation or other costs is as efficient as possible.

· Complying with financial procedures designed to protect the financial integrity of the programme and notifying the Deputy Team Leader and Project Managers of any incidents that threaten that integrity.

· Complying with ASI’s Duty of Care and security procedures designed to ensure safety of personnel and notifying the Deputy Team Leader and Project Managers of any incidence that threaten the security of personnel or assets of the programme.

· Complying with ASI’s operational and logistical procedures designed to ensure efficient use of resources across multiple projects in Pakistan.

Experience and skills

· A Bachelor’s or Master’s degree in a field related to economics, business administration, public administration, finance.

· A minimum of 2 years’ experience in successful project implementation.

· Ability and desire to work collaboratively

· Proven ability to generate and deliver reports that provide useful insight into programme details

· Highly organized and detail-oriented with a passion for ensuring programmes proceed efficiently and effectively

· Knowledge about partnership mechanisms at the provincial level in Pakistan is advantageous

Capacity to build strong relationships with bodies and organisations within the sector

· An understanding of the political economy of public-private sector relations within KP

· Experience working in a donor context and sector diagnostic studies preferred.

· Strong strategy development track record, analytical ability, organizational, and communication skills

· Ability to work independently to tight deadlines. Excellent written and oral skills in English.

About the Organization

Adam Smith International Limited (ASIL) has built upon the original ideas of Adam Smith as these apply to policy and practice in modern economic development and government reform. The practical policy reforms advanced by ASIL to promote the benefits of competition and individual liberty have been central to the social and economic success of many societies and their governments throughout the world. ASIL's philosophy stems from a group of core values, which we have applied to the problems of developing and transitional countries all over the world. These values focus on fostering: - Competitive markets - Honest government - Individual liberties ASIL's consulting and training divisions, informed by these values, have helped many governments to reduce poverty and improve the living standards of their people. ASIL's areas of advisory, consultancy and training work include: - Enterprise restructuring and corporate governance - Public administration and governance reform - Utility restructuring and regulation - Infrastructure privatisation policy and execution - Trade reform - Conflict resolution and negotiations support Our focus is on the provision of cutting edge economic and governance thinking underpinned by practical support for ministers, officials, managers and citizens at all levels. We work with governments, enterprises and aid agencies on a short or long term project basis, or through tailor-made training programmes.

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