The Justice System Support Programme (JSSP) aims to support the Government of Pakistan’s rule of law reforms and improved criminal justice system performance. The programme is being managed by the UK’s Department for International Development as part of its Pakistan Rule of Law (RoL) Programme 2016-20. The expected outcome of the programme is increased public confidence and trust in rule of law.
The JSSP team is supporting a number of interventions to improve service delivery in the RoL sector. Our work is on the supply side i.e. we are working with government departments to support their delivery of better results. The project is based in two provinces – Punjab and Khyber Pakhtunkhwa (KP) – with the central leadership being based in Islamabad. Each province has a team delivering work under the guidance of a Provincial Team Leader (PTL), Deputy Provincial Team Leader (DPTL) and Project Manager. As a key member of the JSSP Punjab team, the Delivery Associate - Police will work on multiple police-related interventions and activities as part of the workplan. The Delivery Associate - Police will work specifically with the relevant Output Lead and Technical Advisors towards the achievement of these goals as part of the wider JSSP team.
Key Responsibilities and Tasks
The Delivery Associate – Police, reports to and works under the supervision of the designated Output Lead (or their delegate) and in close coordination with the programme’s Provincial Team Leader, Deputy Provincial Team Leader, Strategic Technical Advisor, and Project Manager.
The Delivery Associate – Police, will be responsible for managing deliverables to ensure key objectives of the JSSP workplan are met. For example, the Delivery Associate - Police will have to take on the following key responsibilities:
- Implementing activities:
- Assist the Technical Advisors in driving programme activities in JSSP’s select districts, through field visits to relevant offices (police stations/courts/correctional facilities) and coordinating engagements with officials at both an operational level (e.g. front-line officers in the districts) and at a strategic level.
- Producing content:
- Support the JSSP technical advisors in developing comprehensive quality reports/documents against agreed work plan outputs to support improved service delivery across RoL institutions.
- Monitoring progress:
- Report to Senior Advisors on documenting progress in implementing plans, results achieved, challenges faced, and decisions that have to be made by the programme
- Managing knowledge:
- Support the JSSP team in developing briefs, reports and presentations to deliver to Government counterparts, and in maintaining activity catalogues that document all key JSSP meetings, workshops, seminars, interviews and technical engagements.
- Other tasks:
- Note any emerging programmatic and human rights risks, ensure these are reported to the Delivery/Output Lead or Senior Management, and subsequently included in the relevant risk registers.
- Contribute to the development of clear and achievable KPIs and MOVs for the relevant programme outputs on a quarterly basis.
Over the course of this assignment, the terms of reference may change in agreement with the DA and JSSP leadership team. It is expected that the Delivery Associate will adapt to changes in the scope of work and be flexible in the delivery of said work.
Anticipated Inputs, Outputs and MOVs
It is anticipated that the advisor will input 220 days between November 2019 and November 2020 to undertake the aforementioned tasks.
Any expected changes to the above number of days will have to be discussed and approved by the Project Management team.
Using the days above, the Delivery Associate - Police is expected to support the JSSP Programme Team in delivering MoVs against relevant activities to the highest standard of quality and in the timeframe outlined in the JSSP work plan.
Payments to the advisor can be withheld by Adam Smith International if the delivery of outputs are delayed, lack a complete body of evidence (e.g. minutes of consultations with counterparts and references of research), do not match the expectations outlined in milestones and associated MoV in the workplan or are not of satisfactory quality.
Skills and Qualifications Required
- Good relationships/ or ability to build good relationships with the relevant institutions in the RoL sector in Punjab.
- Strong Legal background and preferably at least 3-5 years of experience working in a RoL institution, or a donor programme focusing on criminal justice reform/governance/public sector reform, or in a substantially associated sector e.g. media focusing on the rule of law.
- Undergraduate degree and/or graduate degree in law/economics or a related social science from a reputed educational institute.
- Ability to research using primary and secondary evidence, visit field locations, engage with a variety of clients (strategic/operational) and produce high-quality written work (evidenced by written samples).
- Strong analytical, communication and presentation skills.
- Local travel (to JSSP’s select districts) and on occasion flexible working hours are expected.
- Strong interpersonal skills and the ability to build a strong, trusting and productive working relationship with both clients and colleagues.
- Fluent English and Urdu language essential
Values and Obligations
All members of the JSSP team are expected to adhere to the following values and obligations:
- At all times working collaboratively and openly with other members of the JSSP team, proactively providing guidance, advice and sharing experiences in order to solve problems, overcome challenges and manage risks together.
- Free and open sharing of information gained from government counterparts, DFID/FCO or other international projects with other members of the team.
- Respect for the confidentiality of the JSSP team’s discussions, assessments, decisions and plans or agreements with DFID; sharing information with external parties only when authorised to do so by the Team Leader or Deputy Team Leader.
- Adhering to decisions taken by the programme’s leadership, and taking collective responsibility for implementing those decisions and communicating them to counterparts or other external parties.
- Ensuring they have an accurate understanding of policies and decisions made by DFID and the British High Commission that relate to the JSSP, and respecting and adhering to those policies.
- Complying with the channels set out by ASI for all communications with DFID or the British High Commission through the JSSP’s leadership structure.
- Careful coordination with other team members of communications and meetings with government counterparts to ensure coherence of technical advice and as efficient use of counterparts’ time as possible.
- Constant monitoring of risks to the delivery of JSSP’s activities and achievement of objectives, as well as the reputation of the JSSP and British Government, and swift referral of those risks to the Team Leader and Deputy Team Leader.
- Advisors are obliged to look out for and report human rights abuses known and rumoured to have taken place connected with or undertaken by our counterparts. In the event that advisors gain information about any such abuses they should report the matter in line with the procedure contained in the JSSP Human Rights Assessment and Framework document.
- Professional coordination with other internationally funded programmes supporting Rule of Law in Pakistan, including briefing those programmes when requested by the Team Leader or Deputy Team Leader.
- Contribute constructively to team meetings, development of workplans, risk assessment, progress reviews and report writing, as well as external evaluations by DFID or its independent evaluation advisors.
- Complying with the JSSP’s media policy of referring all inquiries from the media to the Team Leader and Deputy Leader before responding in any way to those inquiries.
- All meetings with officials from the British High Commission should be minuted and those minutes shared with the Team Leader, Deputy Team Leader and Senior Programme Manager at the earliest opportunity.
- Maximising the impact of the programme’s limited resources by ensuring expenditure on travel, accommodation or other costs is as efficient as possible.
- Complying with financial procedures designed to protect the financial integrity of the programme and notifying the Senior Programme Manager of any incidents that threaten that integrity.
- Complying with ASI’s Duty of Care and security procedures designed to ensure safety of personnel and notifying the Senior Programme Manager of any incidence that threaten the security of personnel or assets of the programme.
- Complying with ASI’s operational and logistical procedures designed to ensure efficient use of resources across multiple projects in Pakistan.