Department Manager, Policy and Advocacy

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Washington, D. C., District of Columbia, United States
Apply by 11 February 2017
Mid-level , Full-time staff position
Posted on 14 December 2016

Job Description

Background/IRC Summary:
*Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
* The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through 26 offices in cities across the United States, the IRC also helps refugees and other immigrants resettle in the U.S. and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
* The Policy & Practice Department is a dynamic team combining the IRC’s Communications, Policy and Advocacy, and Technical Unit expertise. Its core purpose is to develop the IRC as a thought leader and drive transformational change in the humanitarian sector, and specifically to dramatically increase the productivity of humanitarian aid and its ability to achieve outcomes for people living in and displaced by conflict and crisis. The Policy and Advocacy team carries out, coordinates and provides guidance on a wide variety of domestic and international advocacy priorities.

Job Overview/Summary:
The Global Policy and Advocacy Department Manager is responsible for managing a diverse and critical range of administrative, logistical and management services to the Vice President of Global Policy and Advocacy, and the entire department. The Department Manager reports to the VP, works closely with colleagues in the Washington, New York and London offices, and liaises with external parties. This is a linchpin role for the Global Policy and Advocacy team, as this person will maintain crucial processes and relationships, manage all aspects of the VP’s work, and collaborate at all levels within the team and across the IRC. The Department Manager position offers the chance to work with a dynamic group of humanitarian professionals and policy experts in a fast-paced, stimulating and challenging environment.

Major Responsibilities :
Executive Assistant Role (approximately 50% of work)
* Organize and maintain the VP’s calendar
* Schedule high level internal and external meetings
* Arrange all domestic and international travel for the VP
* Track upcoming events to ensure VP is informed and prepared

Team Manager Role (approximately 30% of work)
* Support budget management by processing invoices and payments and acting as a point of contact on monthly budget versus actual reports and status
* Manage and maintain team processes and structures, including: routine meetings, team calendar, internal team website, stakeholder database and document management
* Coordinate and manage the logistics for internal and external appointments, meetings, conference calls and other special events affecting the advocacy department
* Assist with human resources needs such as processing exit paperwork , recruiting and orienting new staff
* R ecruit interns, manage internship program and oversee interns ’ work
* Prepare draft of the $1 million plus annual departmental budget and spending justifications under the supervision of the VP, Budget Officer and Manager of Planning and Operations
* Manage and track advocacy grants including grant opportunities, and helping to prepare proposals and reports

IRC Liaison Role (approximately 10% of work)
* Collaborate with other executive assistants and department managers in NY and London
* Provide planning and support to high level staff when they visit DC
* Act as liaison to HQ on all administrative policies and policy changes affecting employees in the advocacy department (particularly concerning finance, procurement, HR, and IT matters)

Substantive Content Support Role (approximately 10% of work)
* Assist VP in preparing for meetings, including preparing briefing memos and creating presentations
* Provide research, writing and special project support to the VP and other senior staff

Job Requirements:
Education: Bachelor’s degree in International Relations, Political Science or other related field

Work Experience:
* Significant administrative experience in a fast-paced environment
* Experience managing schedules and coordinating logistics for events or high-level individuals
* Experience overseeing a budgeting process, tracking and paying expenses

Demonstrated Skills and Competencies:
* Excellent organizational and time management skills to juggle competing priorities and tight deadlines
* Positive, resourceful and flexible attitude with ability to problem solve, and work independently and proactively in a fast-paced environment with limited information
* Proven attention to detail: the ability to track and process multiple details simultaneously and accurately, and keep multiple projects moving forward
* Excellent oral and written English skills, including ability to learn and apply IRC style guidelines when writing and editing
* Excellent interpersonal and communications skills: ability to successfully and effectively liaise with and motivate a variety of people in a multi-cultural, multi-national organization
* Familiarity with humanitarian aid sector and understanding of IRC’s mission and vision; knowledge of Washington departments and agencies a plus
* Ability to use sound judgment in maintaining confidential information
* Solid computer skills: ability to work effectively and accurately with MS Outlook, Word, Excel and PowerPoint and online web-based applications

Working Environment: Standard office work environment. Up to 5% travel may be required.

About the Organization

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure.

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