Deputy Chief of Party, Project Operations -Guatemala

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Guatemala City, Guatemala
Apply by 5 July 2018
Mid-level , Full-time staff position
Posted on 5 June 2018

Job Description

Deputy Chief of Party, Project Operations -Guatemala | Opportunities

Save the Children is seeking a Deputy Chief of Party for an upcoming USAID-funded opportunity titled, Nutrition, Maternal & Child Health and Family Planning Program in Guatemala. This five–year cooperative agreement anticipated to start in late 2018 will focus on improving the provision and use of quality MCH and Family Planning services, with a goal of reducing preventable maternal and child deaths. A critical initiative will be to increase coverage and use of evidence-based, sustainable, high-quality reproductive, maternal and child health and nutrition (RMCH/N) and FP interventions at the household, community, and health facility levels supported by the Ministry of Health (MOH).

The Program will work closely with the Government of Guatemala, providing technical assistance to the MOH at the central and local levels to increase their capacity across communities in the Western Highlands region of Guatemala. This position is contingent upon donor approval and funding.

Essential Duties, Responsibilities and Impact

This position is responsible for the implementation of activities for the project. S/he is responsible for ensuring that USAID requirements for monitoring and reporting are fully met in a timely manner, and the establishment and management of operational and administrative systems. This requires close liaison with the finance and technical planning departments of all partners and program staff, Save the Children, and USAID.

The position reports directly to the Chief of Party (COP), and will be a member of the Senior Management Team. S/he will advise the COP concerning relevant issues within or external to the project, including personnel and administrative responsibilities. In addition to necessary operational and administrative skills, this position requires someone with initiative, who is well-organized, can handle pressure and deadlines, work in complex and conflict-affected areas, is capable of training and supervising staff, and has strong computer skills.

  • Review and consolidate monthly financial reports to ensure accuracy and to provide regular feedback to senior management;
  • Ensure all financial plans, invoices, reports, and other financial documents and transactions are accurate, timely, and consistent with Save the Children and USAID guidelines and regulations;
  • Monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively;
  • Prepare quarterly reports, consolidated annual fiscal report, cumulative life of project report, and any other required donor submissions;
  • Verify that appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations;
  • Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with Save the Children’s policies and procedures and donors grant requirements;
  • Oversee sub grant monitoring and compliance including organizational assessments, review of financial reports/ advance requests, and financial tracking; develop sub grant monitoring plans; perform and document compliance visits;
  • Supervise the finance and operations staff including performance evaluation and revising job descriptions as necessary. Develop the capacity of the team and facilitate their professional growth;
  • Prepare and revise finance and operation guidelines in order that they adhere to Save the Children and donor requirements;
  • Encourage a work environment of mutual respect where team members strive to achieve excellence.

Required Background and Experience, Skills and Behaviors

  • Advanced degree in finance, or other relevant field; professional qualification in Accounting desired;
  • Minimum five years’ experience managing finance for USAID-funded projects; in-depth knowledge of USAID financial management rules and regulations;
  • Proven ability to prepare budgets and donor financial reports;
  • Strong analytical, leadership and interpersonal skills; demonstrated ability to lead and work effectively in team situations;
  • Experience as a coach/mentor to train staff and develop financial skills of colleagues;
  • Experience managing and monitoring sub-awards, including with local partners;
  • Demonstrated capacity and prior experience in managing the personnel, administrative and logistical functions of programs and projects;
  • Proven experience building the capacity of local NGOs and government bodies and collaborating closely with multi-level stakeholders;
  • Excellent oral and written communication skills in Spanish and English required;
  • Familiarity with the political, social, and cultural context of Guatemala is preferred.

About the Organization

Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we are dedicated to ensuring every child has the best chance for success. Our pioneering programs give children a healthy start, the opportunity to learn and protection from harm. Our advocacy efforts provide a voice for children who cannot speak for themselves. As the leading expert on children, we inspire and achieve lasting impact for millions of the world's most vulnerable girls and boys. By transforming children's lives now, we change the course of their future and ours.

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