Deputy Country Coordinator

  • Mid-level, Long-term consulting assignment
  • Posted on 23 September 2020

Job Description

General Responsibilities:

The U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) is the largest commitment ever by a nation toward an international health initiative for a single disease. PEPFAR is a multifaceted approach to combating HIV/AIDS in more than 100 countries around the world. Zambia is currently one of the largest recipients of PEPFAR funding with an FY 2021 budget of approximately $431 million to support a comprehensive HIV prevention, treatment and care program.

The PEPFAR Deputy Country Coordinator, reporting to the PEPFAR Country Coordinator (PCC) in Zambia, will support the full mandate of the PEPFAR Coordination Office (PCO). The PEPFAR Deputy Country Coordinator will work closely with the PCC to ensure full communication between all U.S. government departments and agencies involved in the President’s Emergency Plan for AIDS Relief (PEPFAR) in Zambia: particularly the interagency core team; the Office of the U.S. Global AIDS Coordinator (OGAC); designated Embassy counterparts; and other representatives of PEPFAR Zambia U.S. government implementing agencies. The incumbent provides full support to the PEPFAR Country Coordinator and advice and counsel to other members of the PCO on all matters related to PEPFAR in Zambia.

Duties and Responsibilities

The PEPFAR Deputy Country Coordinator will manage day-to-day operations of the PEPFAR Coordination Office. Activities of the Deputy PEPFAR Country Coordinator (PCC) will include but are not limited to the following:

1. HIV/AIDS coordination with the Office of the Global AIDS Coordinator (OGAC)

a. With the Country Coordinator, manage iterative participation in headquarters interagency reviews of the annual Zambia Country Operational Plans, semi-annual and annual performance reporting, and other PEPFAR wide review processes.

b. Serve as first point of contact for ad hoc queries from OGAC regarding status of overall planning and reporting for PEPFAR in Zambia.

c. Compile and share budgetary information with and between OGAC and in-country participating agencies to ensure rapid and effective availability and use of funds.

d. Represent PEPFAR Zambia at external stakeholder meetings as assigned by the PCC.

2. HIV/AIDS coordination and planning with Zambia’s PEPFAR Interagency Team and Embassy/Lusaka

a. Manage all logistical and practical support for scheduled and ad hoc meetings of the PEPFAR Interagency leadership and technical teams to better coordinate programs.

b. Manage communications with other U.S. Embassy Lusaka sections, especially the Executive and Public Affairs Offices.

c. Ensure the full implementation of all PEPFAR policies and directives from Washington and the timely submission of all PEPFAR documents, including the Country Operations Plan (COP), the Annual Performance Review (APR) and all other required documentation and reporting.

d. Oversee preparation for the quarterly PEPFAR oversight accountability response team (POART) calls between the PEPFAR Zambia and headquarters, including review of results, expenditures, and tracking policy changes.

e. Assist the PEPFAR Country Coordinator and collaborate with other U.S. government implementing agencies to analyze Expenditure Analysis partner results.

f. Develop and oversee efforts to support ongoing team building exercises and strengthened interagency communication and collaboration capabilities.

g. Serve as Acting PEPFAR Country Coordinator when the PEPFAR Country Coordinator is out of the office.

3. Budgeting and administrative skills

a. Supervise financial, administrative, and program staff members, Foreign Service Nationals (FSN) and Eligible Family Members (EFM)) within the PEPFAR Coordination Office.

b. Serve as administrative point of contact for U.S. Embassy Lusaka Financial Management, General Services, and other administrative offices.

c. With the PEPFAR Country Coordinator, assist in developing and managing performance within the annual operating budget for the PEPFAR Country Coordination Office.

Other tasks or responsibilities may be assigned on organizational and programming need.

Required Minimum Qualifications:

a. Education: Master’s degree in health, public health, epidemiology, sociology, international relations, development studies or any other related discipline is required.

b. Experience: Minimum of five years of experience in public health/development programs with at least two years in developing countries/resource poor setting. Minimum three years’ demonstrated experience in strategic planning, program management and implementation, especially within a developing country or resource-poor context. At least two years of experience working with the U.S. government in one or more of the PEPFAR countries, or at one of the PEPFAR headquarter agencies (USAID, CDC, Department of Defense HIV/AIDS Prevention Program, Peace Corps, or HRSA) is strongly desired.

c. Language: Level IV English ability (fluency) is required. The incumbent must possess excellent English writing and editing skills, as well as an excellent ability to process information from a wide variety of sources into a cohesive, polished document. Demonstrated speaking and presentation skills in English are also required, as is preparing analytic briefings for key U.S. government and other leaders/decision makers.

d. Skills & Abilities: Knowledge of and experience with complex, web-based program planning and reporting databases. Skills in organizing complex activities with large groups. Demonstrated flexibility and openness in responding to changing work priorities and environment. Ability to analyze and monitor complex health situations. Knowledge of U.S. government policies and guidance related to implementation of PEPFAR preferred. Ability to manage and work with diverse teams. Possess a critical eye for details and strong interpersonal communication and excellent oral communication and writing skills. Willingness to reside in a developing country.

CLOSING DATE/TIME: October 15, 2020

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