Deputy Director of Finance (215724)

  • Posted on 4 March 2020
  • Bethesda, Maryland, United States
  • Closing on 3 April 2020

Job Description

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is seeking a Deputy Director of Finance to support the Emerging Infectious Disease Branch (EIDB), the Military HIV Research Program (MHRP), as well as other awards supporting the mission of the Walter Reed Army Institute of Research (WRAIR) in Bethesda, MD. HJF provides scientific, technical and programmatic support services to EIDB, MHRP, and WRAIR.

Link to Apply:

Questions? Contact Stella Madden, Senior Recruiter at

The incumbent will work closely with the Finance Director, finance team, and HJF and USG program leadership as well as HJF home office to provide proactive analysis and financial insight to ensure the achievement of business initiatives. He/she will support program budgeting, reporting and other financial management functions. He/she will lead or coordinate systems improvement initiatives.



  1. Working with the Finance Director, plan and coordinate annual budgeting exercises, ensuring both activity, site and overall project budget accurately reflects planned activities, and complies with contract regulations and funding.
  2. Support other routine budgeting/forecasting cycles and ad hoc budget requests.
  3. Track budget memos and other planning document development to confirm they are finalized and shared on time with budget owners and stakeholders.
  4. Support management and oversight of program overhead and indirect budgets.

Reporting/Decision Support:

  1. Support financial management of program at all levels: activity, CLIN and overall program.
  2. Help coordinate overall program and CLIN level analysis and schedule of routine reports/reviews with leadership. Coordinate, track and communicate revisions to program funding or budgets based on leadership input.
  3. Help ensure all routine monthly, quarterly and annual financial reports are completed on time, accurately and are reviewed and used by budget owners and activity managers. Support communication and coordination between finance and program teams, both in the US and at sites. Facilitate proactive solutions, as needed.
  4. Help define and create dashboards and other mechanisms to analyze and report project financial status, both for internal and external audiences.


  1. Support monitoring of overall financial performance. Help analyze overall cooperative agreement financial performance.
  2. Track funding – review all cooperative agreement modifications and ensure funding is accurately assigned to cost centers and activities. Maintain modification tracker.
  3. Work with HJF HQ to ensure program expenditures are properly reflected in billing.


  1. Facilitate effective coordination and communication between teams, particularly across activities with multiple stakeholders or executed by a matrix of project owners.
  2. Ensures all program financial practices confirm with HJF, USG and other funding agency regulations.
  3. Step in for Director and other finance team staff as needed to ensure no gaps in coverage.

Systems improvement:

  1. Create systems to ensure quality, timeliness and transparency; examples include documented standards for expenditure review and budget development, defined risk indicators and mechanisms to detect them, tracking of reports to identify gaps or delays, etc.
  2. Work with Finance Director to use existing or new tools to provide financial information to stakeholders in a timelier way and reflective of matrixed project management. Examples include use of Insight (HJF and Adaptive) to provide budget owners self-service real-time expenditures against budgets, potential modification of cost center coding to manage spending of specific support across budgets, revisions to the budgeting template to allow project teams to accurately run budget models, and use of collaboration software to make financial information more easily available.
  3. Training – help identify areas to enrich both US and site finance staff knowledge and coordinate training or knowledge sharing.

Other duties as assigned.

Required Knowledge, Skills and Abilities: Ability to assimilate detailed information into the bigger picture; ability to make recommendations and follow through to implementation; ability to structure and perform financial analyses using spreadsheet software; ability to give effective oral presentations before various audiences; ability to manage time and juggle several projects simultaneously; excellent interpersonal skills with customer service orientation. Demonstrated expert proficiency in MS Office, particularly in Excel. Significant experience using databases, accounting and financial management software (such as Oracle), financial planning and reporting software (such as Adaptive Insights) and collaboration tools highly desirable. Must be highly organized and able to effectively manage multiple competing projects and priorities on an ongoing basis. Possesses excellent verbal and written communication skills with an ability to concisely and accurately complex financial concepts and issues to non-financial audiences.

Minimum Education: A Master’s degree in a Business related field required.

Minimum Experience/ Training Requirements: 6-8 years of relevant work experience required. Experience with federally funded (specifically DOD) awards required. Experience with HHS funded programs desirable. Experience with the President’s Emergency Plan for AIDS Relief (PEPFAR) highly desirable. Experience managing large, multi-site, international projects highly desirable.

Link to Apply:

Questions? Contact Stella Madden, Senior Recruiter at

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.

HJF is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

About the Organization

HJF is a 501(c)(3) nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike.

Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

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