The Development Assistant is a key member of the development team, assigned with supporting the fundraising goals of the organization through scheduling and other administrative tasks; document preparation; and assisting with fundraising activities, including proposal preparation support. This position will also belong to a cohort of coordinators supporting the DC Office on a rotating basis.
Key Duties and Responsibilities:
Scheduling and Administrative Tasks
- Drafts correspondence, reports, and memoranda on behalf of the VP, Strategic Engagement (SE)
- Manages VP, SE appointment calendar. Schedules and prioritizes appointments and meetings for the VP, SE, advising of daily schedule and monitors follow up activities
- Supports VP, SE fundraising activities and maintains VP’s donor contact information in CRM system (Salesforce)
- Acts as Development’s Concur Champion, preparing travel requests and expense reports for the VP, SE
- Provide additional training and support for Development team members as needed
General Development Department Support
- Supports the Development Department in creating, maintaining, and executing appeals and proposals
- Attends additional training sessions on donor relations, fundraising, and report/proposal writing
- Assists in fundraising activities
- At the direction of Development Officer of Annual Programs, supports Development Department in creating, maintaining, and executing appeals: new appeal pieces, renewal pieces, targeted pieces and new acquisition pieces, utilizing current data for improved return
- Tracks appeals and report/share information with the VP, SE
- Assists in the writing, editing, and submission of any proposals or grant applications
- Drafts, formats, edits, and finalizes proposal content and attachments, including background research, cost application documents, and supports successful, on-time submissions
- Schedules and coordinates meetings and calls in support of proposal teams, resource development workshops/plans; takes and distributes meeting notes
- Supports proposal development process by occasionally playing a coordination role on less complex proposals and/or continuing applications
- Participates in PCI’s innovation efforts and in teams on innovation initiatives
- Other duties as assigned
DC Office Support
- This position belongs to a cohort of positions supporting the DC Office on a rotating basis. The assistant supports, maintains and improves D.C. Office operations.
- The primary responsibilities include overseeing general office/facilities matters, maintaining office supplies, administrative assistance to senior executives, and providing an array of assistance to the D.C. staff in the areas of: communications, networking, special events, travel and other logistics.
- S/he will also be the liaison between the International Office (IO) and the DC office on administrative and facilities tasks.
- The assistant works with the Executive Office & Board Relations Manager to ensure timely completion of special projects.
- Bachelor’s degree in an appropriate field (business administration, non-profit management, etc.) or relevant technical training with 1-2 years of professional experience
- High level proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to learn other software applications quickly
- Experience in internet research and database management (Salesforce preferred)
- Adept at proof-reading own and others’ work to eliminate errors
- Must be flexible, organized, and adept at follow-through, with strong attention to detail
- Capable of handling several tasks simultaneously and self-managing time and task priorities
- Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures
- A passion for the mission and values of PCI
- Candidate must be willing and able to work overtime during peak seasons
- Experience with Salesforce a plus
- Bilingual in Spanish strongly preferred
About the Organization
PCI’s mission is to empower people to enhance health, end hunger and overcome hardship.
The most vulnerable people in the world will have the power to lift themselves out of poverty and to create vital, healthy lives for their families and communities now and for the future.
In 1961, a young doctor from San Diego volunteering at a Tijuana clinic saved the lives of two small children who were dying of pneumonia. This experience led Dr. James Turpin to found PCI and forever change the lives of millions of children and families around the world by providing health and hope to those most in need. Since then, the focus of the organization has remained true to its founder: PCI works in vulnerable communities to improve health and create long-term change by helping people help themselves. For 50 years, thousands of dedicated individuals and groups have worked to make this vision a reality.