This position is responsible for the managing and execution of department systems and operations, effectively and efficiently, to achieve maximum results for children. The role provides oversight and guidance for department budgeting, award management, strategic planning and reporting. It is also responsible for maintaining clear communications within the department ensuring everyone is updated as needed on activities related to International Programs well as other divisions within SCUS, members and SCI. The Director will strengthen department financial management in coordination with the Associate Vice President and senior directors to create transparency across teams, ensuring strategic allocation of resources. This position works across all teams within the department to ensure quality and efficient support is provided to all donor funded projects (both public and private). The position is responsible for oversight for all of the Department of Education and Child Protection’s funding, ensuring donor compliance, timely programming and spending, mitigating risks were possible, and flagging potential risks to senior leadership when appropriate. The Director will work across the agency to define best practices around financial management and award management for the department and international programs. The position also represents the department internally and Save the Children externally when appropriate.
What You’ll Be Doing (Essential Duties)
Department Financial Oversight (35%)
- Oversee the education and child protection department budget in coordination with the AVP and Senior Directors in order to achieve maximum leverage for existing funds
- Work with department leaders to ensure budget and department workplans are aligned
- Provide direction for both Home Office and SCI budgeting, establish and maintain standards for consistency and clarity for allocation of more flexible resources
- Create forward looking projections for department to inform decisions on long term /staffing and fundraising activities
- Supervise the Associate Director for Budget Management, who is responsible for the day-to-day financial management of specific funding sources, and provides input and support for overall departmental budget, and supervises department financial coordinator who initiatives all payment processing for the department.
- Supervise Sr. Awards managers responsible for ensuring donor compliance and successful implementation of all awards within the departments portfolio (low to high risk, public and privately funded) from opportunity to closeout
DECP Portfolio Management (20%)
- Oversee overall DECP processes related to budget allocations, monitoring of award budget versus actual expenditures to ensure expense charges are allowable, allocable and reasonable; ensure any errors are corrected
- Oversight of the Undesignated budget and ensuring equity of budget allocation across department for key activities, making Undesignated budget projections and maintaining a balanced undesignated allocation budget.
- Provide oversight and guidance over all of the DECP financial portfolio to ensure organizational and donor compliance, ensuring that all awards are implemented per Save the Children guidelines.
- Provide leadership to the Awards management team within DECP by monitoring of award implementation, reporting and procurements to ensure compliance, completion and the application of best practices and that the AM team has the tools and resources necessary for success.
- Oversight over SCUS KPIs for the department by ensuring that the AM team is working to meet KPI’s including FS activation, understand report ratings, and timely close out.
- Represent DECP’s award management and finance efforts on SC agency and movement related projects such as PPM Prime, Cost Allocation Methodology, AMS re-platforming, affiliate member transitions, and Technical Experts/Technical Assistance
- Develop and provide portfolio level risk analysis to DECP SMT on a regular basis, highlighting both successes and challenges within the portfolio and oversight on spending rate across portfolio for both SCUS and SCI
Proposal Development Coordination (15%)
- Work closely with the DECP NBD team and the Portfolio Growth and Performance team to define New Raise projections for the Education and CP Business Teams
- Review and validate portfolio risk ratings for consistency across the two BTs and within IP. In collaboration with the NBD lead, ensure the Go/No Go decision process is standardized across the department so resources are properly prioritized, including technical support, costing and AM staff for both public and private-funded proposals.
- Serve as a liaison with Resource Development and PGP helping to guide proposals and proposal support
Department leadership, operational and strategic administration (30%)
- Provide strategic analysis of department results to inform senior leadership, on a monthly, quarterly and annual basis.
- Ensure the timely development of quarterly business team reports
- Steer department’s annual planning process including goal trees, fundraising targets, and associated home office and SCI award budgets for DECP managed funding
- Serve as point person within DECP for operational issues for areas such as Travel policies and practices, Finance policies, HR related issues including operationalizing seconded staff, managing merit/promotion process, representing DECP’s issues
- Oversee new business development processes for the department, consolidating public fundraising information for DECP to include both CP and Education pipelines
- Ensure all proposals that have been prioritized, are properly resourced and tracked for maximum results.
- Ensure orientation and training for DECP finance, program support and admin staff
- Identify staff development opportunities to build capacity of finance and project management team
- Prepare and disseminate to DECP finance and project management guidance and conduct internal training, with support from SC Finance and Grants/Contract Departments
- Serve as a member of the DECP Senior Management Team and participate accordingly.
- Minimum 7-10 years’ operational/management experience in development and/or emergency contexts
- Bachelor’s degree or equivalent relevant experience required.
- Strong level of technical and managerial knowledge, skills, and experience to lead a team of highly qualified members in the management of complex financial portfolios
- Strong familiarity with USG funding rules and regulations
- Experience managing large and complex donor-funded grants and awards portfolios
- Strong decision making, presentation skills and ability to influence staff and senior leadership
- Strong interpersonal skills and ability to interact at all levels including senior leadership
- Proven ability to think and act strategically and collaboratively and approach projects from an organizational perspective
- Ability to work and think globally and develop diverse relationships with colleagues and counterparts
- Ability to identify, attract, develop and retain high-quality staff
- Must be willing and able to travel domestically or internationally up to 10%
Why you should join the Save the Children Team
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About the Organization
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.