Director, International Procurement

  • Posted on 13 November 2018

Job Description

The Director, International Procurement will join a dynamic, fast-paced international procurement team responsible for ensuring the development and implementation of consistent and high-quality operational procurement procedures. The Director will oversee the Procurement team by promoting a culture of customer service, continuous improvement and process standardization, supervising procurement personnel, providing interpretation on regulations (old and new), advising on complex or riskier program procurement issues where needed, creating templates and manuals for compliant program implementation systems and procedures, and emphasizing planning to achieve procurement goals.

The Director is a visible leader who develops systems to assess, coordinate and improve procurement efforts in the field and in HQ and create the necessary components of an effective procurement program that meets corporate and client standards. The Director will work with business units to lead centralized direct and indirect sourcing and procurement efforts. This will include working with the internal stakeholder from initial needs identification to final goods or service delivery.

Reporting & Supervision:

The Director reports directly to the Senior Director for Field Administration and supervises all members of the Procurement Team.

Expected Outcomes:

  • Manage the Procurement Team to set strategic vision and ensure function as an independent and objective body to implement, improve, and create state-of-the-art processes in the home office and in project/field offices;
  • Identify, develop, and implement key business processes tracking systems to enable more effective and efficient procurement operations; lead efforts on operationalizing new policies and procedures and communicating them across the organization; and
  • Develop, update and regularly review procurement templates and maintain a central repository of approved templates that ensures compliance; apply knowledge and expertise to assist field programs to meet local requirements as applicable to strategy development, tender execution, contract negotiation and supplier performance evaluation.

Primary Responsibilities:

  • Ensure timely and responsive contract management and administration of a diversified portfolio of awards; assign or reassign award portfolios within the Contracts Team to ensure a balanced workload and timely service delivery;
  • Stay abreast of industry and donor developments regarding compliance, with regards to awards to FAR, AIDAR, US State Department, DOD, FCO, DFID, World Bank, etc.;
  • Respond to Client (internal or external) inquiries on complex procurement issues and weigh in on the resolution of disputes;
  • Maintain Creative’s procurement policy and operational manuals, including training field and HQ-based teams. Recommend operational changes or alternative policies and procedures where appropriate;
  • Provide guidance and oversight to program staff on procurement policies and donor rules & regulations in areas such as prior approvals, restricted items, cost-saving and cost-reduction opportunities, sourcing, contracting, transactional purchasing, and supplier management;
  • Maintain frequent, open and transparent communication with staff on trends, metrics, and relevant information with respect to procurement matters; prepare and make formal presentations, as needed, for internal and external audiences addressing procurement rules, regulations, policies, and procedures as they relate to Creative and its projects;
  • Identify potential areas of procurement vulnerability, perform appropriate risk assessments, develop and implement corrective action plans for resolution of problematic issues, and provide general guidance on how to avoid or deal with similar situations in the future by developing early warning systems and procurement risk management tools;
  • Collaborate with the Creative’s training office on designing and delivering trainings on procurement rules and regulations for home office and field staff;
  • Collaborate with HQ and field-based teams on developing project specific procurement strategies and plans that meet client timelines and increase efficiency;
  • Serve as Subject Matter Expert for the interpretation of, and adherence to, procurement rules and regulations;
  • Work collaboratively with the Compliance department in maintaining an export compliance framework; and
  • Advise proposal development teams with procurement input.

Required Skills & Qualifications:

  • A Master’s Degree in International Development, Public Administration, Business Administration or a similar field;
  • 12-15 years of progressive work experience in risk management, contract administration, and program management;
  • At least five (5) years experience with international procurement for U.S. government clients or other international donors;
  • Proven ability to mentor and guide professional growth and development;
  • Demonstrated ability to effectively present complex ideas to diverse audiences;
  • Ability to produce compliant procurement guidelines for program managers, and appropriate templates for Procurement staff;
  • Demonstrated ability to build internal and external relationships;
  • Strong understanding of cost principles and regulatory requirements, strong knowledge of U.S. Federal agency policies governing contracting regulations, including but not limited to the FAR, AIDAR, other specific federal agency rules/regulations and other federal standard provisions and administrative guidelines for USAID contracts and agreements;
  • Deep experience and knowledge of the compliance and regulatory requirements USAID, MCC, and U.S. State Department; experience in the requirements of other multilateral and bilateral donor agencies such as the World Bank, Asian Development Bank, AusAID, DFID), as well as major foundations, is a plus;
  • Ability to effectively present information and respond to inquiries from employees, and senior management, as necessary;
  • Proven experience managing small teams of procurement staff in a multi-cultural setting;
  • Ability to work independently as well as collaboratively with internal and external groups;
  • Ability to think creatively and propose solutions to problems; and
  • Ability to travel internationally.

Desired Skills & Qualifications:

  • Fluency in English and one or more of the following languages Spanish, French, Arabic;
  • Understanding of Microsoft license programs.

Only finalists will be contacted. No phone calls, please.

About the Organization

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic development and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

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