Job title: DIRECTOR OF ADMIN & FINANCE (DAF)
Department: Admin and Finance Department
Based in: Port Moresby, Papua New Guinea
Up to: 20% international travel
Reports to: the Country Representative
Who we are
With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.
There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.
Population Services International (PSI) is an international health non-governmental organization (NGO) focusing on improving the health of Papua New Guineans. It started operations in Papua New Guinea in April 2007 and currently focuses on primary prevention of Gender Based Violence, sexual and reproductive health, HIV prevention and Family Planning.
We are looking for DIRECTOR OF ADMINISTRATION AND FINANCE (DAF) to help us achieve our goals and strategy. The responsibilities of the DAF are crafted to respond to our growing operation in Papua New Guinea (PSI/PNG). This person will be responsible for the effective management of all project budgets, including but not limited to, timely and accurate donor and PSI/Washington financial and administrative reporting. This person will also be responsible for broadening and strengthening the capacity of the growing finance team at PSI/PNG to provide high quality project budgeting, budget management, financial planning & analysis, and cost control at every level of the organization. The position will additionally be responsible for the smooth operation of all office administration including overall adherence to internal policies and procedure. This full-time position is based in Port Moresby and will require up to 20% travel to visit program implementation sites in the field. This position is also key member of the Senior Management Team at PSI/PNG and reports to the PSI/PNG Country Representative.
The DAF will be selected based on knowledge of budget management and financial analysis; ability to work effectively with, train, and develop finance staff in a cross-cultural setting; strong quantitative skills; the ability to liaise and work closely with staff across departments; and excellent interpersonal skills.
Sound like you? Read on.
- Strategic management role
- Provide direction and strategic leadership for organizational change and development process.
- Managing Accounting System
- Establish/improve and disseminate finance policies, guidelines, systems and practices in line with PSI Washington’s global accounting policies, donor requirements and local law where required.
- Maintain sound accounting systems that give reasonable assurance that records and controls are sufficient to ensure accuracy and reliability of financial information for expenditure monitoring and information.
- Analyze monthly balance sheet, income statement and reconciliations to establish accuracy of posted transactions.
- Review and analyze Monthly financial reports and ensure timely submission of monthly financial reports to PSI/W, donors and partners.
- Review and analyze donor billing prepared by PSI/W or PSI/PNG and provide feedback to finance team and budget holders through monthly financial reports and respond to donors on billing issues.
- Review/Approve monthly common cost analysis and update cost ratios on timely basis to ensure each donor bears the correct proportion of common costs.
- Endorse requests for cash advances from headquarters, manage cash flow in the country office and maintain relationships with local banks.
- Overseeing monthly preparation and submission of statutory returns, donor reports and tax compliance.
- Manage and improve the use of QuickBooks Enterprise for the Organization and add additional features. Discuss monthly reporting with CR and perform regular backups as well as maintaining all files. Lead the annual budgeting process and ownership of managerial financial information.
- Support budget development and monitoring. Work with the Country Representative, Program Team, Technical Services Team and Washington Backstopping Team to: create funder, departmental and annual operating budgets; to monitor burn rates; and to realign budgets as needed.
- Monitor performance and efficiency of on-going Donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.
- Managing Audit
- Lead and initiate audit RFP and engagement with audit firm for annual audit, donor audit and statutory audit when required
- Oversee preparation and successful conclusion of internal and external auditing activities
- Monitor progress on work plans for implementation of audit recommendations from internal and external audits;
- Sub-Award Management
- Ensure that sub-awardees comply with funder regulations and financial reporting requirements;
- Determine and provide capacity building assistance to sub-awardee according to SR assessment
- Develop Sub recipient monitoring visit plan in line with PSI/W guidance and funder requirement
- Other Responsibilities
- Liaise with our HQ at Washington for training, reporting, problem-solving, systems issues and other needs as may arise;
- Overseeing logistic department and processes as per policies
What are we looking for?
- Master’s degree in accounting or finance preferred
- Certified or chartered accountant
- Minimum of 10 years of experience, including 5 years of supervisory experience
- Knowledge of DFAT, Global Fund and other donor rules and regulations
- Knowledge and experience with international donor community
- Strong quantitative and analytical skills;
- Demonstrated ability and motivation to build local capacity and/or train others;
- Experience working in developing countries and/or situations of cultural or political sensitivity
- Excellent diplomatic, presentation, interpersonal and oral/written communication skills
- Fluency in English (written and spoken)
- Flexibility is mandatory
- References will be required.
What would get us excited?
The successful candidate will have strong knowledge of budget management and financial analysis; ability to work effectively with, train, and develop finance staff in a cross-cultural setting; strong quantitative skills; the ability to liaise and work closely with staff across departments; and excellent interpersonal skills. Preference will be given to candidates with developing country experience, preferably in the Asia-Pacific region; and knowledge of public health issues and the international donor community. In case housing is required (for international candidate), the applicant must be willing to share living compound with other PSI colleagues. This position is NOT for family post.
- Director / Senior Management Level
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
CLOSING DATE: 23rd March 2018 (FRIDAY)
This position is available for international and national applicants. Only shortlisted candidates will be contacted.
Interested applicants should submit a written application, updated CV/Resume with recent I.D. Photo, and list of 3 references with current contact details to the address below.
POPULATION SERVICES INTERNATIONAL
P.O. Box 327, Port Moresby, Papua New Guinea
Section 53, Allotment 15-16, Ume Street, Gordons, Port Moresby, NCD
Ph: 311 2204; 311 2190; 7091 4016 to 19
Fax: 311 2199
About the OrganizationAbout PSI:
PSI is a leading global health organization with programs targeting malaria, child survival, HIV and reproductive health. Working in partnership within the public and private sectors, and harnessing the power of the markets, PSI provides life-saving products, clinical services and behavior change communications that empower the world's most vulnerable populations, in over 65 countries to lead healthier lives. Over 150 staff in the Washington D.C headquarters, 100 overseas expatriate staff and almost 8,000 local staff work to execute PSI’s critical and innovative programs worldwide.
Health Impact and Donors:
PSI has a unique focus on measurable health impact much like successful corporations measure profitability. Measuring the results of PSI’s health interventions isn’t as simple as counting lives saved. PSI employs an entire team of researchers to continuously evaluate PSI performance against evidence-based objectives and verifiable indicators. Such strict measurement of PSI performance is what sets the organization apart from others in the field and feeds into the design of innovative, targeted and cost-effective interventions.
By utilizing the DALY (Disability Adjusted Life Year) system, PSI estimates that in 2009 alone, its programs directly prevented more than 156,000 HIV infections, 2.6 million unintended pregnancies, almost 150,000 deaths from malaria and diarrhea and 19 million malaria episodes. In addition, roughly 25,000 patients were treated for TB.
With a focus on decentralized management and local experts, innovative programs and successful benchmarking, PSI is proud of its long term commitment to serve those most in need. PSI is supported by several major donors including: governments of the United States, United Kingdom, Germany and the Netherlands; the Global Fund, various United Nations agencies, private foundations, corporations and individuals.
Areas of PSI focus:
PSI has HIV programs in over 60 countries around the world. Interventions, which include social marketing of HIV products and services and targeted HIV communications, are based upon a commitment to produce measurable health impact and an emphasis upon rigorous research and evaluation. Although condom social marketing and targeted communications remain the cornerstones of PSI's work to address the HIV pandemic, country programs also implement an increasingly comprehensive range of interventions in response to the changing needs of specific country contexts and populations. PSI is increasingly implementing innovations such as male circumcision services and targeted communications for concurrent sexual partnerships and injection drug use interventions.
Tuberculosis (TB) is a curable and preventable illness, yet it remains a major cause of death worldwide. It is one of the biggest killers of women of reproductive age and the most common cause of death among people living with HIV/AIDS. PSI provides a variety of innovative TB and TB/HIV-related services, engaging private providers in diagnosis and treatment and integrating HIV counseling and testing with TB services. It also creates innovative behavior change communications campaigns to increase awareness of TB and TB/HIV and to promote healthy behaviors.
Vulnerable children are one of PSI’s most important target groups. According to the WHO, nearly 10 million children under the age of five die each year – more than 1,000 every hour. Tragically, about two-thirds of child deaths are preventable through practical, low-cost interventions. PSI works to improve child survival by helping developing countries address water-borne diseases such as diarrhea, malaria, pneumonia and HIV with prevention and treatment education and products. PSI’s child survival programs improve the health and save the lives of children under five in more than 30 countries.
In over 30 countries throughout the world PSI empowers women and couples to lead healthier lives by providing access to innovative family planning and maternal health products and services. Every year, there are more than 60 million unintended pregnancies and more than 500,000 women die from pregnancy-related causes. In 2008 alone, PSI prevented an estimated 3.1 million unintended pregnancies and 15,000 maternal deaths, and enabled millions of couples to plan their families.
Over the past three decades, PSI has expanded the contraceptive methods in its portfolio from male condoms and oral contraceptives to include injectable contraceptives, intrauterine contraceptive devices (IUD), emergency contraception pills, implants, female condoms, voluntary sterilization, and fertility awareness methods such as the Standard Days Method using Cyclebeads®. PSI’s RH platform has also grown to address maternal mortality through the prevention of post-partum hemorrhage and sepsis, and the prevention of unsafe abortion.
Access to clean water is a challenge in almost all of the countries PSI operates in. Increasing awareness of water borne diseases and accessibility to treated water are a core part of PSI’s efforts across its health areas.
PSI and its many partners are working together to promote the Safe Water System, a water quality intervention that employs proven, easy-to-use and inexpensive solutions such as household water treatment appropriate for the developing world. Household water treatment and safe storage ensures that each sip of water is safe to drink. Household water treatment can be adopted quickly, inexpensively, at national scale in both development and emergency situations, making an immediate difference on the lives of those who rely on transporting to and storing water in their homes.
PSI provides malaria control support to national Ministries of Health in over 30 countries worldwide. PSI tailors its malaria control programs to the unique environment in each country and the needs outlined by the Ministry of Health to achieve the Abuja Targets and MDGs. PSI’s malaria control programs include delivery of insecticide treated mosquito nets, pre-packaged malaria treatment, behavior change communications and operational research.