Director of Contracts and Grants

Washington, D.C., District of Columbia, United States
Apply by 14 August 2018
Senior-level , Full-time staff position
Posted on 16 July 2018

Job Description

The Director of Contracts and Grants oversees the Office of Contract and Grants and integrates its work with the other departments of AMIDEAST. The Director monitors the contracts and grants management operations to ensure the high quality of contracts and grants administration and compliance with legal and donor requirements across programs. The Director will be responsible for managing staff and effective and efficient operations in the areas of procurement, solicitation, budget preparation, contracting, and award administration (grants, cooperative agreements and contracts) to include financial monitoring. The Director will design, implement, manage and monitor contracts and grants workflow processes and procedures. The Director will report to the Chief Financial Officer. The Director will work cooperatively with program managers to support program implementation. The Director will serve as the main point of contact between AMIDEAST and client contract/grants officials and review and approve contracts and grants documents.

The Director undertakes special projects and other duties as assigned or initiated

CORE DUTIES AND RESPONSIBILITIES:

Organization Compliance

  • Ensures legal compliance with USG and client regulations and requirements for all client agreements

Organization Management

  • Conducts organizational assessment of contracts and grants requirements at AMIDEAST and present findings/recommendations to the SLT
  • Recruits and hires C&G staff based on approved organizational plan
  • Supervises and conducts performance evaluations of Contracts and Grants staff
  • Provides leadership and guidance to staff on implementation of contracts and grants awarded to AMIDEAST

Contracts & Grants Agreement Management and Administration

  • Develops and oversees standard terms and conditions for grant award letters, agreements and contracts.
  • Responsible for writing and reviewing memoranda of understandings, teaming agreements, contracts, sub-agreements, and contracting officer approval letters
  • Acts as the main point of contact with client contracting officers
  • Negotiates contracts, sub-contracts and modifications, advises upper management of risk involved and takes the lead in disputes concerning contractual issues
  • Sets up project account systems and tools to monitor compliance with agreement terms and conditions. Responsible for monitoring deliverables, cost estimates, allowable costs, and primary cost-sharing documentation.
  • Establishes systems and maintains compliance to a variety of USG requirements including FFATA, DEC, SPOT and Anti-Terrorist Vetting
  • Identifies project close-out requirements and manages their implementation.
  • Maintains permanent files including successful proposals, all award documents and correspondence with contracts and grants officers that affect funding or other agreement terms and conditions
  • Monitors sub-contractors/recipients for deliverables, invoices, compliance with regulations, as well as terms and conditions
  • Advises AMIDEAST staff worldwide on matters related to preparation, administration and closeout of contracts and sub-awards

Policies and Operations

  • Establishes and/or enhances operational policies and procedures for procurement and contracts/grants management, drafts templates for contracts & grants and creates and provides in-house training to staff on contractual and compliance topics
  • Responsible for small business program by identifying small business firms and posting their capabilities on the intranet
  • Remains current on changes within the industry through publications and continuing education, and maintains up to date resource library for staff to use
  • Cooperates with Country Directors, COPs, and key HQ managers to support all aspects of the contracts & grants process and provides technical support
  • Projects a qualified appearance and cooperative attitude, maintains high ethical standards of confidentiality in representing AMIDEAST to ensure a professional representation at all times
  • Key member of the annual A-133 audit and program audit teams

MINIMUM QUALIFICATIONS:

  • Bachelor’s Degree in Business Administration, Law or International Development or other relevant field of study
  • Minimum of 15 years relevant experience in federal and/or private grants/contracts management. Experience with federal government funded educational projects important, USAID and Department of State experience preferred.
  • Demonstrated project management and organizational skills to set priorities, establish deadlines, and follow through in a timely manner, to organize files and records for easy access and tracking
  • Expert knowledge of the organization’s mission and program areas
  • Demonstrated experience in formulating and implementing policies and procedures
  • Ability to understand/compare contract/grant data to develop and implement budgets, goals, and plans.
  • Ability to compose reports, presentations, of memos or other written documents based on analysis of information, presented in an organized, logical and concise manner
  • Demonstrated expertise with and knowledge of federal cost principles, administrative requirements, and other applicable rules and regulations regarding implementation of federal awards
  • Detailed knowledge of OMB’s Uniform Guidance (2CFR200) and Circular A-133 as well as FAR and AIDAR. Knowledge of non- and for-profit organizational legal requirements, policies and procedures
  • Excellent verbal and written communication skills for use in preparing information, clarifying situations, resolving problems, and for use in preparing a variety of correspondence and reports.
  • Proficiency in MS Word and Excel
  • Highly developed collaboration, management, and leadership skills.
  • Strong logistical attention to detail and multi-tasking skills
  • Ability to work effectively as part of a team with all levels of staff
  • Demonstrated ability to supervise and motivate staff and delegate as needed to achieve objectives.
  • Ability to identify and analyze complex accounting/contract/grant information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting appropriate courses of action, and resolving conflicts
  • Demonstrated experience in exercising discretion and judgment and in maintaining the security of confidential and sensitive information and materials

Please apply at http://jobs.amideast.org/applications/externalapplicants/login/default.aspx#

AMIDEAST is Equal Opportunity Employer /Minorities/Women/Veterans/Disability/Gender Identity/Sexual Orientation

About the Organization

AMIDEAST is a leading American non-profit organization engaged in international education, training and development activities in the Middle East and North Africa.

Founded in 1951, AMIDEAST in its early years focused on promoting U.S. study to students in the MENA region and managing U.S. scholarships and exchanges such as the flagship Fulbright Foreign Student Program. While these important programs continue apace, our work has expanded significantly.

Today AMIDEAST programs and services touch the lives of half a million individuals a year – improving educational opportunities and quality, strengthening local institutions, and developing language and professional skills critical for success in the global economy.

http://amideast.org/

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