Director of Finance & Administration

Nampula, Mozambique | Maputo, Mozambique
Apply by 7 October 2018
Senior-level , Long-term consulting assignment
Posted on 7 September 2018

Job Description

CARE seeks a Director of Finance & Administration for the anticipated USAID-funded Transform Nutrition project supporting the development of a comprehensive multi-sector approach to nutrition through programming modeled in select districts and communities in Nampula, Mozambique. The goal of the program is to strengthen the provision of quality evidence-based interventions that affect the nutritional status of pregnant and lactating women, adolescents and children. This procurement is expected to be a five-year cooperative agreement in the $25- $49 million USD range, with a tentative release date in September 2018 and award date in late December 2018.

The Director of Finance and Administration is accountable for financial and administrative operations systems management as well as oversight of grants and grants management. S/he will ensure financial operations are in compliance with CARE and USAID regulations. S/he is accountable for budgeting and forecasting; data processing and record-keeping, and internal control systems and compliance of the program.

Other important functions of this position include staff management/performance management, development, and capacity building (including for grantees); oversight of operations and administration functions; quality review and analysis of financial reports to support management decision-making on the project; and compliance and control functions.

The Director reports to the Chief of Party (COP) and is a member of the program’s Senior Management Team (SMT); the SMT defines the project’s strategic orientation, develops team-based work processes, and ensures timely achievement of performance targets through good stewardship of project resources and effective feedback between monitoring and decision making.

Location: Mozambique (Nampula or Maputo). This position is subject to project award and funding. International relocation and allowances may be available.

Primary Responsibilities:

Project Financial Management and Oversight

  • Contribute to the development of annual work plans and translate the work plan to line items in order to develop annual and project budgets. Coordinate input for the annual budgeting process with the Chief of Party and partners. Develop budgets and budget forecasts; monitor budgets on an on-going basis.
  • Prepare financial information and interpret results to promote stewardship and manage risks. Monitor expenses against the program budget, and provide precise, detailed, reports during project start-up and throughout implementation and close-out.
  • Stay abreast of changes in the financial operating environment and promotes policies and processes to ensure the project adapts to these changes.
  • Review periodic financial and operations reports with the COP and DCOP.
  • Ensure that the project’s financial accounting environment is in compliance with USAID and CARE’s policies, procedures and regulations and legal requirements.
  • Oversee the development and implementation of robust local financial systems and processes.

Operations and Administrative Management

  • Provide overall management and coordination of program operations.
  • Coordinate with COP; DCOP; Finance Manager; and Operations Manager ensure that human, finance, procurement, and logistics resources are available for implementation. For optimum performance, maintain effective linkages between technical components and finance and administrative functions within the project.
  • Oversee the management of all aspects of procurement, from planning to purchasing, in compliance with CARE’s policies and standards and ensure logistics and procurement systems satisfy donor requirements.
  • Remain knowledgeable about the security situation in Mozambique.

Staff Management and Development, Training and Capacity Development

  • Assess training and development needs of finance and administrative operations staff.
  • Lead the hiring, onboarding, and performance management of project finance and administrative operations staff.
  • Ensure succession plans are developed and implemented for finance and administrative operations staff so that project staff receive high quality support services at all times.

Risk Management

  • Provide information, advice and technical assistance to partners and sub awardees on project related compliance issues such as financial reporting requirements, audit reports, procurement, and award monitoring.
  • Review and audit sub awardees’ reports, budgets, expenses and proposals to ensure compliance with award terms and USAID regulations and maintenance of accurate financial records.
  • Support the sub-grant contractual process in accordance with donor requirements.
  • Ensure quality and integrity of financial data and supporting documentation by reviewing reports regularly.

Required Skills:

  • Master’s degree in Business Administration or other relevant field.
  • Minimum of 10 years of experience in non-profit accounting and financial management, budgeting and reporting, contracts and/or grants administration, procurement, and project management and implementation.
  • Experience with US Government rules, regulations and standards associated with federal funds and non-profit accounting (Circulars A-110, A-133, A-122 and 22CFR226). Experience managing programs of a similar size, scope, and complexity. Solid analytical skills, problem solving and experience
  • Capacity building and facilitation skills to conduct training sessions for small, medium and large sized groups.
  • Demonstrated experience managing and supervising a team of financial and administrative / operations professionals.
  • Ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
  • Good leadership, coaching and negotiation skills.
  • Ability to work on teams, work at detailed level and understand the larger picture.
  • Advanced proficiency in Microsoft Office including Excel and Word.
  • Demonstrated strong commitment to gender equity and diversity.
  • Demonstrated outstanding interpersonal skills.
  • Fluency in English (spoken and written) is required; knowledge of Portuguese desired
  • Ability to travel within Mozambique as required.
  • Qualified nationals of Mozambique are strongly encouraged to apply.

Link to job posting: http://chp.tbe.taleo.net/chp02/ats/careers/requisition.jsp?org=CAREUSA&cws=1&rid=4434

About the Organization

At CARE, we seek a world of hope, tolerance and social justice, where poverty has been overcome and people live with dignity and security.

This has been our vision since 1945, when we were founded to send lifesaving CARE Packages® to survivors of World War II. Today, CARE is a global leader in the movement to eradicate poverty. In 2016, CARE worked in 94 countries and reached 80 million people with an incredible range of life-saving programs. We also put women and girls at the center of our work because we know that we cannot overcome poverty until all people have equal rights and opportunities. We seek dynamic, innovative thinkers to further our mission. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

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