The Director, Finance & Administration will be responsible for oversight of all finance, accounting and reporting activities, as well as procurement/contracting, grants management, and human resources. This position reports to the President. Two Senior Accountants report to this position.
- Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate standards to include GAAP, OMB Super Circular (Uniform Guidance), and all other regulatory and donor requirements.
- Maintain appropriate internal controls and safeguards all assets.
- Coordinate all audit activity including preparation of final financial statements and all support schedules.
- Consistently analyze financial data and present financial reports in an accurate and timely manner; develop and clearly communicate quarterly and annual financial statements; monitor progress and changes and keep the President and Managing Director abreast of Discovery Learning Alliance’s financial status.
- Provide hands-on leadership in the budgeting and planning processes; administer all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
- Support the President and Managing Director in engaging the board’s audit and finance committee around issues and trends in financial operating models and delivery.
- Manage organizational cash flow by working in partnership with leadership to forecast cash needs and projected receipts.
- Manage and track the performance of invested assets in keeping with investment policies and guidelines and act as liaison with investment broker.
- Maintain integrity of accounting system (adding and deactivating accounts and budget codes), setting up code assignments, preforming system upgrades, and developing reports in the accounting system.
- In collaboration with the President and Managing Director, develop and update on-going the organization’s unrestricted budget.
- Calculate, project, and monitor organization’s G&A rate.
- Manage organization’s line of credit with banking institution.
- Oversee organization’s foreign exchange hedging contracts with banking institution.
- Complete and file organization’s annual Form 990 tax return.
- Manage all insurance renewals and act as the DLA representative with the insurance brokers.
- Ensuring and protecting our status as a non-profit organization in the US and registration activities in other countries.
- File organization’s annual Maryland PPR and Charitable Organization registrations.
- Maintain organization’s online registrations with sam.gov; GuideStar, and Charity Navigator. Ensure superior rating on such online sites.
- Support programmatic staff in all finance issues on all donor grants and contracts, including the Discovery/UK Department for International Development partnership.
- Work with program and finance teams to develop cost proposals (create proposal budgets and corresponding budget narratives).
- Oversee all financial, project/program and grants accounting; budget development and analysis; ensure that expenditures are consistently aligned with grant and program requirements throughout the grant/fund period.
- Oversee all subcontractor agreements, reporting mechanisms, and compliance.
- Prepare financial reports for government, corporate, and foundation grants and contracts.
- Maintain up-to-date employee files ensuring all files contain proper support documentation for legal work status in the US.
- Ensure all payments to employee health savings accounts, metro SmartBenefits, and 401K are accurate and processed on-time.
- Complete quarterly 941 reconciliations.
- Complete annual 5500 and 8955-SSA IRS filings.
- Assist in the development of donor agreements. Ensure all finance-related donor deliverables are completed on-time and in accordance with the grant agreement.
- Maintain and oversee agreements with organization’s Institutional Partners abroad (country offices).
- Oversee the development of subcontractor agreements and budgets.
- Maintain registration and oversee filings of Special Purpose Vehicles (SPVs).
- Ensure organization’s patent applications are properly filed and follow-up with legal team as needed.
- Develop and maintain all vendor contracts ensuring all bids are properly documented and vendor background checks are conducted and documented.
- Ensure all organization-wide policies are up-to-date and conduct trainings on policies as needed.
- Leverage strengths of finance team members. Develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
- Maintain and strengthen internal communications around finance, HR, IT and legal and contractual activities across HQ and country offices.
- Create and promote a positive and collaborative work environment as part of the Senior Management Team.
This is an extraordinary opportunity for a mature leader with at least ten years of accounting and finance experience, including supervision of finance staff. Experience in nonprofit accounting and audit, as well as compiling, evaluating, reporting financial information to executive teams and external stakeholders is required. The ideal candidate will have experience in a complex nonprofit that has multiple programs.
Other qualifications include:
- Personal qualities of integrity, confidentiality, strong judgment, strategic thinking and commitment to the Discovery Learning Alliance’s mission.
- Strong interpersonal and communication skills especially cross-cultural skills; experience in effectively communicating key data, including presentations to senior management, board members or other stakeholders.
- Solid experience coordinating audit activities and managing reporting, leadership in budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments.
- A track record in grants management as it relates to compliance and reporting of government (including USAID and DFID), corporate and foundation grants is essential.
- Experience using and managing multi-user accounting software products such as Solomon or MAS 90 (Abila MIP experience preferred); as well as managing software vendor and support relationships.
- Solid Microsoft Office skills including exceptional Excel skills.
- Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly.
- Keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting.
- Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
- Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
- Ability to respond effectively to the most sensitive inquiries and complaints.
- Minimum of a BA; CPA, CMA, and/or MBA preferred.
About the Organization
Discovery Learning Alliance (DLA) uses the power of media to transform education and improve lives in marginalized communities around the world. It partners with school communities and local governments to improve students’ learning outcomes and skills for the future. Through intensive teacher training, community mobilization, sustainable technology, dynamic learning resources and youth clubs, DLA has brought learning to life and life to learning for more than 2 million students across 16 countries. DLA’s rich library of educational videos, created with local educators, covers topics from malaria to mathematics to Mars. DLA also develops and distributes popular media including feature films, talk shows and animated series, to help create an environment where students and communities thrive. DLA’s mass media projects – broadcast to more than 822 million people – have changed attitudes, knowledge, and behaviors to advance public health, youth agency, women’s empowerment and girls’ education.