Director of Finance and Administration

  • Senior-level, Full-time staff position
  • Posted on 6 March 2019

Job Description

Expression of Interest

Title: Director of Finance and Administration

Reports to: Chief of Party

Duty Station: Kampala, Uganda

EngenderHealth is seeking expressions of interest from highly qualified candidates to fill in the Director of Finance and Administration position on an anticipated five years USAID Family Planning funded project in Uganda. Ugandan nationals are strongly encouraged to apply.

Overall scope:

The Finance Director will be responsible for financial and administrative aspects of the anticipated Uganda FP Flagship Project including budget development and monitoring, prime award monitoring and compliance, sub-award management, procurement, and logistics. The position will be based in Kampala and report to the Chief of Party. The Finance Director will work in a complimentary fashion with the Chief of Party to effectively lead and manage the project’s essential finance and operations systems for budgeting, financial monitoring and reporting, consultants, as well as sub-award procedures. The Finance Director will provide regular technical support and training to operations and project teams as well as to other partner organizations to help them establish sound, reliable, effective, and efficient financial management systems. In tandem with the Finance Officer, s/he will work with the project team to develop the procedures for the administration and management of the grants and contracts. S/he will also monitor the grant funds, develop the project’s financial reports to donors as well as submissions to the agency’s HQ in DC, and also work in close collaboration with EngenderHealth headquarters Finance and Operations staff in order to ensure top quality procedures and reporting. This position is contingent upon funder approval of key personnel and availability of funds.

Responsibilities:

Systems Development and Strengthening

  • Provide leadership in in developing and strengthening systems and tools for successfully administering the project, including general administrative processes, financial management, sub-award management, accounting, and logistics

Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award and operations aspects of project

  • Review and strengthen financial control system including zero tolerance of fraud and effective management of fiduciary risk, ensuring that there is transparency and an audit trail along the financial supply chain;

Management Accounting

  • Supervise the implementation of financial policies and procedures to ensure compliance to generally accepted accounting principles, Engenderhealth standards, government and other donor regulations
  • Lead and manage the project’s finance and administrative systems for budgeting, financial monitoring and reporting, procurement, and inventory management, as well as sub-awards.
  • Develop and coordinate the project’s accounting, monitoring, and reporting systems, including establishing internal control systems in accordance with EngenderHealth standard operating procedures and donor rules & regulations.
  • Maintain monthly management accounts system fully updated, providing detailed analysis to senior management of actual disbursements against budgets, cash flow forecasts and reconciliation of accounts;
  • Review of payment vouchers for completeness, accuracy, allocation and for allowability of expenses by project and ledger code; match all transactions to accompanying receipts (vendors, payroll, petty cash, provident fund, advances and their liquidation to staff & consultant).
  • Review the accuracy of the payroll, vacation, bonus, severance allocation according to the time sheets.
  • Ensure that all the statutory deductions returns are submitted and paid to respective authorities
  • Review the monthly and quarterly balance sheet reconciliations and clear any outstanding items.

Treasury

  • Supervise and coordinate preparations of monthly cashflow estimates and send the cash advance request to EngenderHealth Headquarters

Budget, Analysis and reporting

  • Work with the project team to develop and coordinate the annual budgeting process
  • Support technical staff to develop formats and procedures for submission of budgets and forecasts from sub-contractors and grantees
  • Review and monitor budget to support financial stability, efficiency and value for money. Analyze spending trends and provide recommendations to team leaders and field colleagues on areas with significant over- or under spending
  • Review project budgets and monitor project expenditure in line with budget by maintaining a budget tracking/reporting system (Pipeline report).
  • Provide management & program staff with monthly reports and analysis as needed to help them manage their projects.
  • Supervise and lead the preparation of monthly expense report and bank reconciliation for submission to EngenderHealth/ Washington DC
  • Assist in the preparation of quarterly, bi-annual and annual financial reports to HQ and USAID as well as interim status reports as required.

Audit and governance

  • Coordinate the preparation of the office financial year end procedure, year-end schedules and prepare audit schedules for all the balance sheet accounts including vacation, severance, prepayments, and accruals.
  • Manage and supervise all compliance related matters including the development and monitoring of Corrective Action Plans, co-facilitating the monthly compliance team meetings (with the Chief of Party), timely submission of quarterly compliance reports to HQ, etc.
  • Prepare the management response and corrective action plan for any management letter findings resulting from the annual audit.

Sub-Grants Management

  • Establish, manage, monitor and oversee all procedures for the development and issuance of grants and subcontracts with local partners.
  • Establish, manage, and monitor all procedures for management of the funds provided to project partner organizations.
  • Provide technical support and training to the participating program partner organizations to strengthen their financial and administrative capacities.

Staff Management

  • Supervise relevant Finance and support staff such as the, accountants, Finance Officers, and finance managersManage, motivate and mentor a high performing team. Leverage the strengths of the current team members, develop and train them to reach optimal individual and organizational performance goals
  • Oversee a process of cross-training between team members to enhance individual skills sets and to strengthen the overall operations.
  • Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.

Qualifications:

Education:

  • Master’s degree or other advanced degree in finance, Business Administration, or other related field. Professional certificate (ACCA, CPA) is mandatory.

Skills/Experience:

  • Minimum 10 years demonstrated experience in the administration and financial management of a large program of national, and preferably regional/international scope.
  • Demonstrated experience in the Ugandan context
  • Experience in project administration with multiple partners.
  • Demonstrated experience with the finance and administration functions of international Organizations.
  • Proven experience in development and implementation of systems for grants and grant monitoring.
  • Demonstrated knowledge and technical experience in accounting, administration and operational practices.
  • Minimum of 5years supervisory experience required.
  • Experience in management and administration of human resources and personnel issues.
  • Knowledge of USAID funding rules and regulations, financial reporting and disclosure requirements.
  • Demonstrated skills in negotiations and effective communications with partner organizations and sub-grantees.
  • Ability to facilitate decision-making processes and to build constructive alliances internally and externally.
  • Ability to provide technical support and training in finance and administration.
  • Knowledgeable of logistics and procurements systems for supplies and equipment
  • Strong interpersonal, written and oral communication skills.
  • Ability to be flexible and manage and accomplish multiple priorities; goal oriented.
  • Knowledgeable about information technology systems, including business software
  • Strong leadership and technical skills, with proven capacity to direct and manage change, and inspire high-performing teams.
  • Exceptional interpersonal, teamwork, communication, partnering and supervisory skills.

The position is subject to change based on procurement requirements and is contingent upon EngenderHealth being awarded the project and availability of funds.

TO APPLY

Please visit the careers page at www.engenderhealth.org to submit your details by Friday, 5th April, 2019. Please include details of your salary requirements and salary history. Only the short-listed candidates will be contacted.

About the Organization

EngenderHealth’s vision is a world where sexual and reproductive health rights are respected as human rights, and women and girls have the freedom to reach their full potential. This emphasis on rights directly underpins EngenderHealth’s values and principles: choice, quality, and excellence. To achieve transformational change leading to true social and economic progress, EngenderHealth partners with diverse organizations across sectors with the shared goals of highlighting women’s value to sustainable development.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a victim of domestic violence, marital status, disability or any other protected characteristic or status under applicable federal, state and local laws.

Similar Jobs