Director of Finance and Administration

  • Posted on 7 June 2019

Job Description

Position Summary:

The Director of Finance and Administration will be based in Niamey, Niger. S/he will provide overall financial management and oversight for the project procurement, and logistics. S/he will work closely with the Chief of Party (COP) to align project resources with project activities. This position will also be a liaison with the Home Office to ensure full compliance with regulations and policies with regard to implementation of effective internal controls.

Reporting & Supervision:

The Director of Finance and Administration will report to the Chief of Party.

Primary Responsibilities:

  • Establish and maintain financial management and accounting control systems for program expenditures in line with Creative policies and U.S. government (USG) rules and regulations;
  • Ensure that the project meets all donor contractual requirements and complies with donor policies and regulations;
  • Receive and account for all funds for the project (performing weekly and monthly cash checks).
  • Liaise between Creative Associates’ field and headquarters offices;
  • Participate in ongoing analysis, forecasting and review of project expenses;
  • Participate in budget planning and realignments as required;
  • Track the transfer of funds between headquarters and the field office, and manage accounting and finance records of in-country expenses, including developing spreadsheet programs for tracking and monitoring all financial project activities, and maintaining spreadsheets with current project expense data;
  • Provide Project Director/HQ updates on the status of fund requests and work with Finance and Contracts (F&C) in Washington, DC to ensure the timely transfer of funds;
  • Submit wire transfer requests for field offices to F&C for processing;
  • Process check requests and wire transfer requests for payments to vendors in compliance with contract requirements;
  • Review and process invoices and in-field fee payments in accordance with Creative accounting procedures and contract policies;
  • Work closely with field-based subcontractors to ensure budgets, projections, and invoices are completed according to Creative/USAID policies and procedures;
  • Manage personnel and payroll office staff and procedures;
  • Maintain project financial and contractual files;
  • Develop financial procedures manual;
  • Provide financial management and systems training for project staff;
  • Maintain a database of accounting documents, in both electronic and hard copy;
  • Consolidate accounting data into a monthly return to be forwarded to Headquarters in paper and electronic copies;
  • Prepare the requisite financial documents and vouchers;
  • Draft quarterly and annual financial reports on financial status of project expenses and budget information and forward to F&C for review and approval by the Controller;
  • Coordinate with USAID regarding the management of U.S. dollars and local currencies;
  • Ensure monthly field expense reports;
  • Travel to field offices when necessary; and
  • Other related duties as assigned.

Required Skills & Qualifications:

  • M.S. degree in accounting or financial management desired; B.S. degree with at least eight (8) years of experience required;
  • Demonstrable financial management experience on USG-funded programs and experience in field-based accounting, including USG policy, procedures, and reporting requirements.
  • Public or private sector management, financial analysis, cost accounting and relevant experience preferably in developing countries;
  • Demonstrated capacity to supervise a complex financial management or general ledger system; and
  • Fluency in French and English.

Local and regional candidates are strongly encouraged to apply.

Position contingent upon donor funding.

About the Organization

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic development and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

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