Director of Finance and Administration- USAID Learning Activity

  • Posted on 15 October 2019
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Job Description

Position Background

The Director of Finance and Administration will have primary responsibility for ensuring the integrity and usefulness of the Contractor financial systems; facilitating the Contractor’s internal administrative operations; ensuring that the Contractor meets USAID/Uganda programmatic, financial and other reporting requirements; and for delivering the “performance” sub-result, related to providing USAID with logistical and other services.

  • Oversees the day-to-day field office financial management, accounting and operations
  • Helps design and implement policies and procedures for achieving project efficiencies
  • Supervises financial and administrative staff, as required
  • Oversees recruitment, vetting, hiring and orientation of new staff, as required
  • Maintains and manages field office accounts, in coordination with QED headquarters (HQ)
  • Prepares and tracks project budgets and budget projections
  • Reviews vouchers and payment requests, including proper back-up documentation to ensure compliance with QED policies and procedures and USAID rules and regulations
  • Oversees procurement and inventory management of project supplies, services, and other items in accordance with USAID rules and regulations
  • Ensures timely payments to staff, consultants, and vendors
  • Calculates and issues payroll; calculates and submits payroll taxes to the proper Ugandan authorities
  • Maintains complete, accurate and timely financial records in compliance with USAID and QED policies and procedures; prepares and submits monthly financial reports as directed by QED headquarters in timely manner
  • Maintains and oversees internal controls with direction from Director of Finance and Compliance in HQ
  • Prepares estimates of monthly cash requirements and submits to QED Project Management
  • Coordinates with QED’s local legal and accounting advisors; serves as liaison between local external auditing authorities and QED headquarters
  • Treasury management, including daily supervision of cash position and accounts and petty cash
  • Management of field office financial filing system (both paper and electronic), in coordination with QED
  • Oversee smooth project close-out in compliance with contract terms and USAID regulations


  • Bachelor’s degree in Accounting, Business Administration or related field or a Certified Public or Chartered Accounting qualification (Note: Education requirements are a preference and are highly desired)
  • A minimum of ten years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, construction, logistics and/or human resource related matters for international development activities of similar dollar value
  • Demonstrated supervisory experience
  • Familiarity with USG financial reporting and compliance requirements
  • Experience in managing donor funded procurements and subcontracts/grants

Place of Performance

The Director of Finance and Administration will work in Kampala, Uganda with potential occasional travel to other parts of Uganda as needed.

Period of Performance

The Director of Finance and Administration will serve through the life of the project, June 13, 2024, unless extended by a modification to the employment agreement or terminated in accordance with QED policy and Ugandan law.


The Director of Finance and Administration reports to the Chief of Party.

About the Organization

QED is a global consulting firm with more than 20 years of experience providing data-driven and insightful solutions in close to 100 countries. We are passionate about transforming lives through knowledge-based solutions. Leveraging deep expertise in monitoring, evaluation, global health, and learning, we help our clients collect, analyze, visualize, and ultimately use data in more effective ways. Our work maximizes results through the use of cutting-edge technologies and innovation, organizational development, and evidence-based decision-making.

Project Background

The purpose of the USAID Learning Activity (ULA) is to further strengthen USAID/Uganda performance and improve the performance of its implementing partners, with a focus on collaborating, learning and adapting, in order to enhance the impact and sustainability of USAID-supported contributions to Uganda’s development. The ULA will achieve this through three objectives:

  • Collaboration: Strengthened collaboration, both internally and with external stakeholders, enables USAID to better leverage expertise, learning and resources; and deepens local ownership.
  • Learning: Systematic learning, through applied research, monitoring and evaluation, informs and improves the relevance, quality and cost- effectiveness of programs and operations
  • Performing: Adaptive management of program implementation and meta-level interventions to improve the quality of USAID program outcomes.

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