The Director, Regulatory Compliance and Teaming position performs a critical function as key interface on all client communications, including submitting all deliverables to clients on time, confirming receipt, and responding to client inquires within our Business Development Group. Provides strategic support in Regulatory Compliance and Subcontractor Risk Assessment and Negotiations pre-award, including teaming agreements, from early bid development activities through final negotiation and signed prime award. Also supports ACDI/VOCA strategy to assist clients in meeting their Small Business Subcontracting goals. Responsible to assemble, complete, ensure quality and submit compliant Cost Volume.
A. Client Communications: serve as ACDI/VOCA primary client interface. Specific actions include promptly acknowledge and respond (as appropriate) all client communiques. Review and submit questions on client communiques, including solicitations; support Process Proposal Manager (PPM) in providing anticipated answers for internal use. Submit final prepared submissions (e.g., Expression of Interest, Response to Request for Information, Concept Note, Proposal, Response to Questions, Orals Presentations, Final Revised Proposal, etc.) to client on time following specified procedures; confirm receipt from client and provide confirmation to Core/Expanded proposal team email groups in a timely manner. Includes writing email transmission note to client in professional manner, highlighting, appropriately, key win strategy message(s). Negotiate final prime award with client, Department Head (DH) and AMS. Request debrief for both losses and wins within the timeframe indicated per regulation; follow-up as appropriate.
B. Regulatory Compliance: Advise proposal teams on where there is and is not flexibility within regulatory compliance. Conduct initial review of solicitations, proposal team questions to clients, answers to questions, amendments and related documents and advise teams on potential regulatory impacts and/or contractual risk items; recommend course of action. Provide expertise and guide BD activities to include ACDI/VOCA policies and procedures, terms and conditions of a solicitation and small business subcontracting plans.
C. Subcontractor Risk Assessment and Negotiations: Support Technical Leader to develop pre-teaming, non-disclosure and teaming agreements in collaboration with the Chief Legal Officer. Request and review all due diligence and pre-award documents to assess firm’s eligibility and business capabilities to be included in the bid; partner with TL to ensure adequate technical capabilities. In close coordination with Technical Leader and pricer and, as needed, Department Head, negotiate scope of work, pricing, terms and conditions of sub-awards as required. Document all negotiations with subcontractors for use in developing and negotiating sub-awards after win. Collaborate with pricer to ensure negotiations regarding budget and budget narrative are properly documented and stored.
D. Cost Volume Management: Prepare and send request for Cost Volume documents to Subcontractors; review documents received to ensure they are complete and adequate for inclusion in Cost Volume; post files received to SharePoint; alert pricer when budget, budget narrative input is received. Ensure proposal submission checklist, completed by Proposal Coordinator, properly reflects all required Cost Volume elements, who will provide them; use checklist to assist in QC of final Cost Volume. Provide Small Business Subcontracting plan if required; champion use of small businesses across ACDI/VOCA projects to help clients meet their small business subcontracting goals. Direct Production Manager/Specialist in assembly of Cost Volume. Conduct Cost Volume page; conduct Cost Volume white glove to ensure Volume is complete, compliant and accurate, and supports our win strategy for the bid. Additionally, maintain/develop processes, tools, resources to support areas of responsibility; provide guidance and training as needed; and lead or support efforts to secure place for ACDI/VOCA on key contract mechanisms such as OASIS, GSA schedules, etc.
Minimum qualifications include a Master’s degree in International Development or related area or equivalent. Combination of Bachelor’s degree and work experience in relevant areas may be substituted. Minimum of 6-8 years of experience providing regulatory compliance, subcontractor negotiations, cost volume management and/or client communication support on USG, preferably USAID and/or USDA procurements. Strong verbal communication and written skills in English are required. Work independently and as part of a team in a fast-paced environment to meet aggressive deadlines on multiple procurements simultaneously. Ability to read, analyze, and interpret solicitations, general business periodicals, professional journals, technical procedures, or governmental regulations, and present useful summaries on relevant topics to AV business development network. Ability to define problems, collect data, establish facts, draw valid conclusions and take timely action. Strong working knowledge of software and BD tools such as Word, Excel, PDF, SharePoint, Adobe, and customer relationship tools (preferably Dynamics 365). Ability and willingness to travel to developing countries, as needed.
While the requirements listed above are representative of the knowledge, skills, and/or ability required; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please apply online at http://www.acdivoca.org/work-with-us/ or respond with résumé, cover letter and salary history to Attn: HR/SLD, 50 F Street NW, Suite 1000, Washington, D.C., 20001 or fax +1 202 469 6255. No phone calls please. Only finalists will be contacted. Women and minorities are encouraged to apply. Peace Corps, AmeriCorps, and other national service alumni are encouraged to apply. EOE/AA. VEVRAA Federal Contractor.