District Monitoring and Evaluation Officer (6)

Job Description

Position: District Monitoring and Evaluation Officer (6)

Location: Muchinga (3) and Northern (3)

Reporting to: Provincial Monitoring and Evaluation Coordinator

Main Purpose of the Job: Reporting to the Provincial M&E Coordinator and working with the DHIO, the District M&E Officer will support the implementation of the Programme and Ministry of Health (MOH) M&E Systems. He/She will be responsible for monitoring and evaluation functions by timely collecting, analysing and reporting data for guiding decisions making for program implementation improvement.

Qualifications and Experience:

• Grade 12 School Certificate
• Must have a Degree in Social Science or any data relevant field or a Higher Diploma in IMIS
• 2 - 3 years’ experience in data management and analysis procedures
• Minimum of 2 years’ work experience with at least 1-year experience in managing HIV/AIDS-related data, including data verification / quality assurance
• 1-year experience working with MOH data management/M&E systems (from patient-record level to DHIS level) and
• Atleast 1-year data collection or entry experience in the health sector
• Training in M&E
• Training on DHIS
• Knowledge of HIV/AIDS
• Post-matric certificate in computer literacy including Excel, OR equivalent experience

Key Performance Areas amongst others include:

Data Collection:

• Ensure that data collected from health facilities is accurate and consistent by providing technical support on a quarterly basis.
• Ensure data is collected from all the implementing institutions before the 6th of the following month
• Follow up all health facilities that have not submitted data to the DHO and provide technical support by 7th of the following month
• Carry out monthly visits and conduct EHR data entries for all ART sites

Data analysis and Reporting:

• Compile report and submit to Provincial M&E Coordinator and SHIO by the 15th of the following month.
• Compile quarterly reports before the 15th of the month following the end of a quarter
• Work with DHO program officers to analyse data collected from health facilities by 10^th of the following month.
• Display updated analysed performance indicator graphs by 15^th of the following month
• Provide Monthly feedback within 5 days after the data export date to facility manager and service points by means of updated graphs on selected indicators and display it in the facility,
• Import facility Transport Databases (TDBs) into district level SmartCare to merge them at that level

• Check whether all TDB files have been received and follow up outstanding export files
• Conduct import validations
• Ensure that detail is correct when updating existing records, accepting new records and matching records
• File records needed to meet monitoring and audit requirements and store safely

• Analyse, interpret and use information for remedial interventions to optimise patient care and facility performance
• Develop action plans in collaboration with facility staff for indicators that reflect poor performance in a locked facility.

Data security, dissemination and utilization:

• Provide monthly feedback to facility staff with regard Data quality (timeliness, completeness and accuracy of data) and Program-related indicators highlighting good performance and service delivery shortcomings
• Ensures security of data by use of back-ups weekly
• Provide data to management when needed for decision making
• Timely advise DHD/ Provincial M&E Coordinator on warning indicators
• Quarterly input to facility review meetings on data quality (emphasising timeliness and completeness) and program performance with recommendations to optimise data quality
• Update antivirus software regularly (for data security purposes)

Optimisation of DHIS data quality:

• Spot checks weekly on:

o Patient clinical record reviews

o Verification that data in registers and on summary forms correlate

o Filing practices for clinical records and data collection tools as required for data verification and audits

o Keep dated and signed records on spot checks done

• Ensure that all hard copies of data collection tools kept as prescribed by government policy
• Ensure that facilities are ready for an audit at all times

Interested applicants must submit their CV, Certified Qualifications, ID Copy, letter of motivation and 3 professional references stating full name of referee, relationship, email address and contact telephone numbers by: 18 January 2018.

E-mailing: Lameck.Hakanomba@equiphealth.org

This also confirms that by applying for the above-mentioned position you consent to Right to Care to conduct qualification, ID, Criminal and Reference checks which is part of our recruitment process.

Should you not receive a response to your application from Right to Care within one month of this advert being placed, kindly consider your application as being unsuccessful, we nonetheless want to thank you for your interest shown in our organization. Right to Care web-site: www.righttocare.org

About the Organization

Right to Care (RTC) is a non-profit company with a vision that all HIV-positive patients receive high quality treatment, care and support, improving their quality of life and productivity in South Africa and other African Countries.

The EQUIP Consortium is led by Right to Care (RTC) in collaboration with four other Africa based Partners. The EQUIP Consortium provides countries with innovative and customized solutions that increase HIV testing and linkage to care, widens the coverage of ART, expands capacity for viral load monitoring and improves retention of patients on ART. With the support of USAID, EQUIP is designed to provide rapid responses to the needs of high-priority PEPFAR countries.