Editorial Assistant

  • Entry-level, Full-time staff position
  • Posted on 5 March 2021

Job Description

The Editorial Assistant is a member of the Editorial Team in the Communications Department. Under the guidance of the Senior Editor, the Editorial Assistant supports the team with substantive editing, copyediting, proofreading, formatting, and project tracking. This includes assisting in the preparation of quality documents through reorganization, rewrites of passages, and accommodating non-native English writers.

The Editorial Assistant adjusts quickly to shifting priorities and last-minute requests to meet team goals. They are responsible for tracking various projects, processing new editorial requests, and helping the Communications team stay on deadline.

Specific Responsibilities

Editorial (70%)

  • Perform substantive editing, copyediting, and proofreading of assigned documents, including technical documents, project reports, data analyses, project work plans, and blogs/news stories.

  • Review queries and edits with the author and ensure that any changes made in a portion of the manuscript are reflected throughout the entire document.

  • Be familiar with MSH and project-specific style guides, and participate in developing, revising, and implementing quality control mechanisms and guidelines.

  • Provide full backstopping for the editorial team, including activity management and editorial services.

  • Work with authors on document preparation and schedules, stay within budgetary guidelines, and meet all deadlines from the raw copy stage through publication and distribution.

Administrative (15%)

  • Support the Senior Editor with processing new editorial requests, including following up with submitters on missing/incomplete information and flagging priority documents for immediate attention

  • Maintain the project tracking database, including following up on upcoming and missed deadlines by authors or communications team members

  • Maintain integrity of electronic files and hard copies of administrative and manuscript files.

Formatting (15%)

  • Review and comment on draft designs for covers, posters, slides, etc.

  • Format documents using existing Word and InDesign templates

  • Be familiar with MSH and project-specific branding guidelines


  • Bachelor’s degree (BA/BS in English or related field preferred)


  • At least two years of related editorial experience

  • Preferred: Experience in health care/public health/global development

Knowledge and Skills

  • Experience with all levels of editing (i.e., substantive, copy editing, proofreading) for technical documents, including project reports, data analyses, project work plans, and blogs/news stories

  • Ability to accurately proofread and review documents for layout and formatting consistency

  • Experience editing writing by non-native English speakers

  • Basic formatting skills (Word, InDesign, PowerPoint)

  • Administrative/project management skills

  • Experience editing in other software programs, including content management systems (e.g., WordPress, Drupal) desirable

  • Proficiency in Google applications and file sharing

  • Familiarity with the Chicago Manual of Style required

  • English fluency required, including speaking, writing, understanding, and reading; proficiency in French and/or Spanish desirable


  • Proven experience in juggling multiple tasks and able to respond to changing priorities

  • High attention to detail, organized, and able to maintain accuracy under pressure

  • Comfortable working independently with some supervision

  • Excellent interpersonal and customer management skills.

  • Proven ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants

Physical Demands

  • Keyboard use, pulling drawers, lifting papers <10 lbs

About the Organization

Management Sciences for Health, an international nonprofit organization, is dedicated to closing the gap between what is known and what is done about public health problems. MSH saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 30 country offices and our US headquarters, our staff from 65 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health.

Management Sciences for Health (MSH) is a nonprofit international health organization composed of more than 2,000 people from 73 nations. Their mission is to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health. Together with their partners, they are helping managers and leaders in developing countries to create stronger management systems that improve health services for the greatest health impact.


MSH takes an integrated approach to building high-impact sustainable programs that address critical challenges in leadership, health systems management, human resources, and medicines. Simply put, they support stronger health systems for greater health impact.

Their expertise in these areas falls into the broad categories of management functions—for example, leadership and governance or pharmaceutical management—and health areas like tuberculosis or maternal, newborn, and child health. They apply their expertise by

  • Partnering with governments, local organizations, and communities in developing nations to build their own capacity for long-term health impact;
  • Providing global leadership in critical areas of health management and health care delivery;
  • Bringing the best of MSH from around the globe to the people we serve, working as One MSH with a focus on lasting health system improvements.



Leadership, Governance, & Management

They work with in-country partners to build stronger health systems to improve:

    • the management and leadership of priority health programs, health organizations, and multisectoral partnerships such as The Global Fund to Fight AIDS, Tuberculosis and Malaria, developing a critical mass of managers at all levels of the health system who can lead and inspire teams to achieve results;
    • the management systems of health organizations in the public and private sector, transferring practical approaches and skills to ensure that management structures contribute to sustainable organizational success;
    • the governance and management of health organizations and multisectoral partnerships, facilitating change and transferring knowledge to enable organizations to administer their resources efficiently and scale up their services.


Health Service Delivery

MSH combines extensive public health expertise, proven service delivery approaches, and evidence-based interventions in five critical areas:

    • HIV & AIDS
    • Tuberculosis
    • Maternal, newborn, and child health
    • Family planning and reproductive health
    • Other communicable diseases, including malaria and pandemic and avian influenza

Human Resources for Health

MSH helps governments develop multisectoral strategies and policies to plan and manage their health workforces. We use a comprehensive approach that addresses all the facets of human resources for health needed to achieve an adequate supply of well-trained and motivated health workers. MSH offers capabilities in leadership, human resource management, education, partnerships, policy, and finance to achieve these goals.

Pharmaceutical Management

Vital to our success is a participatory approach to project design and implementation, which cultivates broad-based support from all stakeholders. We also build and improve infrastructure and local capacity to effectively purchase, store, deliver, and use quality essential medicines.

Health Care Financing

MSH helps governments and NGOs assess their current financial situation and systems, understand service costs, and develop initiatives to use existing funds more effectively and generate additional revenue—all with the goal of supporting a nation’s health priorities.

Health Information

MSH has developed proven methods for rapidly strengthening the analysis and use of existing health data—normally at the province, district, and facility levels—without revising existing recording and reporting requirements. With an emphasis on learning through action, district teams undertake assessments of health services, identify gaps in performance, and design solutions to support better decision-making and, therefore, better management of improved services.

MSH has worked closely with the Health Metrics Network of the WHO to develop a comprehensive approach for enhancing the performance of health information systems and data by employing a practical, strategic planning process that can be carried out by national working groups.

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