Elections and Political Processes Fund Administrator

  • Entry-level, Full-time staff position
  • Posted on 25 June 2019
  • Washington, D.C., District of Columbia, United States
  • Closing on 14 September 2019
  • Current

Job Description

The Elections and Political Processes Fund (EPP Fund) supplements USAID Missions’ budgets for elections and other political processes when unanticipated needs arise, when temporary windows of opportunities emerge, and/or or when the Mission seeks to support unique and innovative programming. Examples of efforts supported by the EPP Fund in the past include post-conflict peace and constitutional design processes; mitigation of political violence, electoral violence and political instability; technical assistance to facilitate snap elections; support of innovative citizen oversight efforts; critical operational assistance to civil society organizations in closing political environments; and other electoral and broader political processes in priority countries. This position is situated with the Elections and Political Transitions division of USAID’s Center of Excellence on Democracy, Human Rights and Governance (the DRG Center) within the Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA).

The Elections and Political Processes Fund Administrator organizes the competitive review processes through which USAID Missions apply for the approximately $30-40 million available from the EPP Fund each fiscal year. In parallel, the EPP Fund Administrator is responsible for tracking the status of successful awards from program design through obligations, and then the reporting of results. Each fiscal year, the EPP Fund Administrator will announce two or more open calls for applications from USAID Missions and other operating units for available funds, assist DRG officers and other Mission personnel with uploading their applications to the EPP Fund on-line application system, organize application and budget documentation, schedule review committee meetings, document recommendations of the review committee, and prepare decision memoranda for the Director of the DRG Center. The EPP Fund Administrator will regularly explain the EPP Fund’s application and review processes and communicate decisions to USAID’s Foreign Service Officers, Foreign Service Nationals, Department of State personnel, and Embassy staff. The EPP Fund Administrator will also coordinate similar efforts for urgent ad hoc out-of-cycle applications.

On a day-to-day basis, the EPP Fund Administrator will: correspond with USAID Missions through the EPP Fund e-mailbox; maintain the EPP Fund’s on-line application website; review program descriptions provided by Missions with successful applications; liaise with the DRG Center’s financial management staff to transfer funds to USAID Missions and other operating units; maintain files; prepare briefing materials on the EPP Fund; organize all EPP Fund information for the DRG Center’s operational plan and performance reporting cycles; and report to the other members of the Elections and Political Transitions division on the status of the EPP Fund and funded activities. The EPP Fund Administrator is key in ensuring that activities supported by the EPP Fund comply with applicable policies, including USAID’s commitments to gender equality and inclusive development, USAID’s Political Party Assistance Policy, and other policies. The EPP Fund Administrator will also work with the other members of the Elections and Political Transitions division to ensure that activities supported by the EPP Fund are consistent with the USAID Strategy on Democracy, Human Rights and Governance and best practices for supporting elections and other political processes.

Occasionally, the EPP Fund Administrator may travel overseas to assist Missions in designing, implementing, or overseeing particular EPP Fund projects or to evaluate activities.

The EPP Fund Administrator will also be responsible for developing an actionable monitoring and evaluation plan for the EPP Fund (including implementation of recommendations forthcoming from a performance evaluation currently in process), identifying success stories and key achievements, and contributing to the DRG Center’s strategic communications outreach efforts on the achievements of the EPP Fund to senior USAID and Department of State officials, the National Security Council, Congress, and other key stakeholders. The EPP Fund Administrator will function as a member of the DRG Center’s Elections and Political Transitions Division and may be tasked with other responsibilities by the Elections and Political Transitions Division Chief. For example, the EPP Fund Administrator may be asked to represent the division on one of the DRG Center’s internal working groups related to gender equity, travel, or training and leadership development or to serve as the DRG Center’s “backstop” for a specific priority country.


  • Oversee all major aspects of the EPP Fund including information management, financial management, communications, and reporting;
  • Organize and manage the EPP Fund review cycles;
  • Liaise with Missions designing EPP Fund projects;
  • Work with web services technicians to identify and troubleshoot website problems for the EPP Fund online system, as well as suggest and oversee the implementation of changes and improvements to the online system;
  • Organize and maintain all electronic files in the EPP Fund shared drive,
  • Prepare materials for response to USAID and interagency requests for information, and other inquiries regarding the EPP Fund from Congress, the Administration, and other US government agencies, professional organizations, and the general public;
  • In consultation with staff of the Elections and Political Transitions Division, work with the DRG Center’s Communications Specialist to develop and implement a strategic communications outreach effort on the achievements of the EPP Fund;
  • Contribute to communications tasks regarding USAID programs in the sub-sector of elections and political processes;
  • Develop a monitoring and evaluation plan to better gather and document first-hand reports from the field;
  • Contribute to EPT learning projects and other team projects as needed; and
  • Other duties as assigned.


At a minimum, the individual must have:

Education: Bachelor’s Degree; preferably in political science or a related discipline;

Experience: Bachelor’s Degree with 8+ years of experience, Master’s Degree with 6+ years of experience, less than a Bachelor’s Degree with 10+ years of experience.


  • Demonstrated experience managing and/or facilitating the flow of information and correspondence and working with online systems including websites, electronic filing and record-keeping, and databases;
  • Demonstrated ability to communicate both orally and in writing;
  • Demonstrated organizational skills showing attention to detail;
  • Demonstrated experience using Microsoft Office applications including Excel, Word, Power Point, Access and other database software applications;
  • Demonstrated experience in working with quantitative information including budgets;
  • Demonstrated experience using Microsoft Office applications including Excel, Word, Power Point, and other database software applications and/or Google Docs, Sheets, and Slides ; an
  • A demonstrated knowledge of, and experience with, gender analysis and its application to the democracy, human rights and governance field is preferred.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls.The employee is occasionally required to reach with hands and arms.Specific vision abilities required by this job include close vision.The employee must occasionally lift or move up to 25 pounds.

This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.

About the Organization

Macfadden is now part of PAE. Founded over 30 years ago, Macfadden has provided federal agencies with critical on-the-ground support to U.S. government humanitarian missions around the world as well as financial and IT system support. Through program management, human resources services, financial management systems support, information technology solutions, knowledge management, travel coordination and communications support, Macfadden enables effective U.S. government humanitarian response to international disasters. Macfadden’s workforce includes approximately 300 employees primarily located in the Washington, D.C. area.

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